UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
WASHINGTON, D.C. 20549
SCHEDULE 14A
PROXY STATEMENT PURSUANT TO SECTION 14(A) OF THE
SECURITIES EXCHANGE ACT OF 1934
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x | Definitive Proxy Statement |
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AMERISAFE, Inc.
(Name of Registrant as Specified in Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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May 6, 2009
Dear AMERISAFE Shareholder:
You are cordially invited to attend the Annual Meeting of Shareholders of AMERISAFE, Inc. The meeting will be held on Monday, June 15, 2009, beginning at 9:00 a.m. at our corporate headquarters, which are located at 2301 Highway 190 West in DeRidder, Louisiana 70634.
Information about the meeting and the nominees for election as directors is presented in the following Notice of Annual Meeting of Shareholders and Proxy Statement. At the meeting, management will report on the Companys operations during 2008 and comment on our outlook for 2009. The report will be followed by a question and answer period.
We hope that you will plan to attend the Annual Meeting. It is important that your shares be represented. Accordingly, please sign, date and promptly mail the enclosed proxy card in the enclosed pre-addressed, postage-paid envelope or vote using the Internet procedures described on the proxy card.
We look forward to seeing you at the meeting on June 15th.
Sincerely,
C. Allen Bradley, Jr.
Chairman, President, and
Chief Executive Officer
AMERISAFE, INC.
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
To be held on June 15, 2009
The 2009 Annual Meeting of Shareholders of AMERISAFE, Inc. (the Company) will be held on June 15, 2009, beginning at 9:00 a.m. at the Companys corporate headquarters, which are located at 2301 Highway 190 West in DeRidder, Louisiana 70634. The meeting will be held for the following purposes:
(1) | to elect two directors to serve until the 2012 Annual Meeting of Shareholders; |
(2) | to ratify the appointment of Ernst & Young LLP as the Companys independent registered public accounting firm for 2009; and |
(3) | to transact such other business as may properly come before the meeting. |
Information concerning the matters to be voted upon at the meeting is set forth in the accompanying Proxy Statement. Holders of record of the Companys common stock and Series C convertible preferred stock as of the close of business on April 24, 2009 are entitled to notice of, and to vote at, the meeting.
If you plan to attend the meeting and will need special assistance or accommodation due to a disability, please describe your needs on the enclosed proxy card. Also enclosed is the Companys Annual Report for 2008.
By Order of the Board of Directors,
Todd Walker
Executive Vice President,
General Counsel and Secretary
DeRidder, Louisiana
May 6, 2009
IMPORTANT
Whether or not you
plan to attend the meeting in person, please vote by signing, dating and promptly
|
AMERISAFE, Inc.
2301 Highway 190 West
DeRidder, Louisiana 70634
PROXY STATEMENT
This proxy statement provides information in connection with the solicitation of proxies by the Board of Directors (the Board) of AMERISAFE, Inc. (the Company) for use at the Companys 2009 Annual Meeting of Shareholders or any postponement or adjournment thereof (the Annual Meeting). This Proxy Statement also provides information you will need in order to consider and to act upon the matters specified in the accompanying Notice of Annual Meeting of Shareholders. This Proxy Statement and the enclosed proxy card are being mailed to shareholders on or about May 6, 2009.
Record holders of the Companys common stock and Series C convertible preferred stock as of the close of business on April 24, 2009 are entitled to vote at the Annual Meeting. Each record holder of common stock on that date is entitled to one vote at the Annual Meeting for each share of common stock held. As of April 24, 2009, there were 18,860,602 shares of common stock outstanding. Each record holder of Series C convertible preferred stock on that date is entitled to one vote for each share of common stock that would be issuable upon the conversion of all the shares of Series C convertible preferred stock held by that holder. As of April 24, 2009, there were 50,000 shares of Series C convertible preferred stock outstanding entitling those holders to an aggregate of 242,953 votes. Holders of common stock and Series C convertible preferred stock will vote together as a single class on all matters to be voted on by shareholders of the Company at the Annual Meeting. As of April 24, 2009, record holders of the Companys common stock and Series C convertible preferred stock are entitled to an aggregate of 19,103,555 votes.
You cannot vote your shares unless you are present at the Annual Meeting or you have previously given your proxy. You can vote by proxy in one of two convenient ways:
| in writing: sign, date, and return the enclosed proxy card in the enclosed pre-addressed, postage paid envelope; or |
| by Internet: visit the website shown on your proxy card and follow the instructions. |
You may revoke your proxy at any time prior to the vote at the Annual Meeting by:
| delivering a written notice revoking your proxy to the Companys Secretary at the address above; |
| delivering a new proxy bearing a date after the date of the proxy being revoked; or |
| voting in person at the Annual Meeting. |
All properly executed proxies, unless revoked as described above, will be voted at the Annual Meeting in accordance with your directions on the proxy. If a properly executed proxy gives no specific instructions, the shares of common stock or Series C convertible preferred stock represented by your proxy will be voted:
| FOR the election of each of the two director nominees to serve a three-year term expiring at the 2012 Annual Meeting of Shareholders; |
| FOR ratification of the appointment of Ernst & Young LLP as the Companys independent registered public accounting firm for 2009; and |
| at the discretion of the proxy holders with regard to any other matter that is properly presented at the Annual Meeting. |
If you own shares of common stock or Series C convertible preferred stock held in street name and you do not instruct your broker how to vote your shares using the instructions your broker provides you, your broker may choose not to vote your shares. To be sure your shares are voted in the manner you desire, you should instruct your broker how to vote your shares.
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Holders of a majority of the combined voting power of the outstanding shares of the Companys common stock and Series C convertible preferred stock must be present, either in person or by proxy, to constitute a quorum necessary to conduct the Annual Meeting. The directors will be elected by a plurality of the votes cast by holders of the Companys common stock and Series C convertible preferred stock. If you withhold authority to vote for a director nominee, your shares will not be counted in the vote for that director nominee.
The Company pays the costs of soliciting proxies. Our employees may solicit proxies by telephone or in person. However, they will not receive additional compensation for soliciting proxies. The Company may request banks, brokers, and other custodians, nominees, and fiduciaries to forward copies of these proxy materials to the beneficial holders and to request instructions for the execution of proxies. The Company may reimburse these persons for their expenses in so doing. Proxies are solicited to give all record holders of the Companys common stock and Series C convertible preferred stock an opportunity to vote on the matters to be presented at the Annual Meeting, even if they cannot attend the meeting.
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PROPOSAL 1
ELECTION OF DIRECTORS
At the Annual Meeting, two directors will be elected to serve three-year terms expiring at our annual shareholder meeting in 2012. This section contains information relating to the two director nominees and the directors whose terms of office continue after the Annual Meeting. The director nominees were selected by the Nominating and Corporate Governance Committee and approved by the Board for submission to the shareholders. The nominees for election are Millard E. Morris and Randy Roach. Mr. Roach was first elected to the Board in March 2007 to fill the unexpired term of a former director who resigned from the Board. Mr. Roach had been recommended to the Nominating and Corporate Governance Committee by C. Allen Bradley, Jr., our Chairman, President and Chief Executive Officer.
The Board recommends a vote FOR election of each of the nominees.
Nominees to be elected for terms expiring at the Annual Meeting in 2012
Millard E. Morris, age 64, founded the Company in 1985, and was its Chairman, Chief Executive Officer, and principal shareholder until it was sold to a private investment group in 1997. He served on the Companys board of directors from 1985 until 2005, and was re-elected to the board of directors in June 2007. He has been the managing member of Dumont Management Group, LLC, a privately held company that provides management services to various affiliated finance and investment companies, since 1996. Millard E. Morris is the father of Jared A. Morris.
Randy Roach, age 58, has served as a director of the Company since March 2007. Mr. Roach has served as the Mayor of Lake Charles, Louisiana since 2000, and is a former member of the House of Representatives of the Louisiana Legislature. He is a member of the board of directors of The First National Bank of Louisiana and has been a member of the Louisiana State Bar Association since 1976.
Current Directors whose terms expire at the Annual Meeting in 2010
Jared A. Morris, age 34, has served as director of the Company since September 2005. Since 2002, he has been an officer and a principal owner of Marine One Acceptance Corp., and Dumont Land, LLC, both of which are specialty finance companies. Since 2002 he has also served as an officer of Dumont Management Group, LLC, a privately held company that provides management services to various affiliated finance and investment companies. In 2008, he was elected to the board of directors of the First National Bank of DeRidder.
Daniel Phillips, age 62, is President and Chief Executive Officer of PAX, Inc., a supplier of fabricated heavy industrial steel to the petrochemical, petroleum refining, and power industries headquartered in Baton Rouge, Louisiana. Mr. Phillips founded PAX, Inc. in 1979, and has been an owner and officer of that company since that time.
Sean M. Traynor, age 40, has served as a director of the Company since April 2001. He is currently a general partner of Welsh, Carson, Anderson & Stowe, a private equity investment firm that he joined in 1999. Mr. Traynor also serves as a director for Universal American Financial Corporation, Select Medical Corporation, and several private companies.
Current Directors whose terms expire at the Annual Meeting in 2011
C. Allen Bradley, Jr., age 57, has served as Chairman of the Board since October 2005, Chief Executive Officer since December 2003 and President since November 2002. Mr. Bradley has served as a director since June 2003. He joined the Company in 1994, and in addition to the positions described above, Mr. Bradley has served in various other executive capacities, including General Counsel, Chief Operating Officer, and Secretary. He has also managed various departments of the Company, including Underwriting Operations and Safety Services. Prior to joining the Company, he was engaged in the private practice of law.
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Austin P. Young III, age 68, has served as a director of the Company since November 2005. Mr. Young served as Senior Vice President, Chief Financial Officer, and Treasurer of CellStar Corporation, a logistics service provider to the wireless communications industry, from 1999 until his retirement in December 2001. From 1996 to 1999, he served as Executive Vice President-Finance and Administration of Metamor Worldwide, Inc. Mr. Young was also Senior Vice President and Chief Financial Officer of American General Corporation for more than eight years, and was a partner in the Houston and New York offices of KPMG LLP for 12 years before joining American General Corporation. Mr. Young currently serves as a Director and Chairman of the Audit Committees of Administaff, Inc. and Tower Group, Inc. He is a member of the Houston and State Chapters of the Texas Society of Certified Public Accountants, the American Institute of Certified Public Accountants, and Financial Executives International.
PROPOSAL 2
RATIFICATION OF APPOINTMENT OF
ERNST & YOUNG LLP AS THE COMPANYS INDEPENDENT
REGISTERED PUBLIC ACCOUNTING FIRM FOR 2009
The Audit Committee has appointed Ernst & Young LLP as the Companys independent registered public accounting firm for 2009. The Board is asking shareholders to ratify this appointment. Although SEC regulations and the Nasdaq listing requirements require the Companys independent registered public accounting firm to be engaged, retained, and supervised by the Audit Committee, the Board considers the selection of an independent registered public accounting firm to be an important matter to shareholders and considers a proposal for shareholders to ratify this appointment to be an opportunity for shareholders to provide input to the Audit Committee and the Board on a key corporate governance issue.
Representatives of Ernst & Young LLP are expected to be present at the Annual Meeting and will be offered the opportunity to make a statement if they so desire. They will also be available to answer questions.
The Board recommends a vote FOR Proposal 2.
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THE BOARD, ITS COMMITTEES, AND ITS COMPENSATION
Board of Directors
The Board presently consists of eight members, seven of whom are non-employee directors. The Board is currently divided into three classes with each class serving three-year terms. The term of one class expires at each annual meeting of shareholders of the Company.
Thomas W. Hallagan is currently a non-employee director of the Company. His term expires at the Annual Meeting. As previously announced, Mr. Hallagan elected not to stand for re-election. The Nominating and Corporate Governance Committee intends to conduct a search for a new independent director. Until a suitable candidate is identified, the Board has reduced the size of the Board from eight to seven members, effective upon the completion of the Annual Meeting.
Director Compensation
Cash Compensation. Each non-employee director of the Company receives an annual cash retainer of $35,000. Directors who are employees of the Company do not receive additional compensation for serving as directors. The chairs of the Audit and Compensation Committees receive an additional annual cash retainer of $15,000 and each other member of the Audit and Compensation Committees receives an additional annual cash retainer of $5,000. The chairs of the Nominating and Corporate Governance Committee and the Investment Committee each receive an additional cash retainer of $5,000. The Company reimburses all directors for reasonable out-of-pocket expenses incurred in connection with their service as directors.
Stock-Based Compensation. Under our Non-Employee Director Restricted Stock Plan, non-employee directors receive an annual award of restricted stock equal to $15,000 divided by the closing price of our common stock on the date of the annual meeting of shareholders at which the non-employee director is elected or is continuing as a member of the Board. Non-employee directors who are first elected or appointed to the Board other than at an annual meeting of shareholders receive a pro rata restricted stock grant. In either case, these shares of restricted stock vest at the next annual meeting of shareholders.
The following table sets forth information regarding the compensation of our non-employee directors for the year ended December 31, 2008.
Name |
Fees Earned or Paid in Cash |
Stock Awards (1) |
Total | ||||||
Thomas W. Hallagan (2) |
$ | 43,459 | $ | 14,987 | $ | 58,445 | |||
Jared A. Morris |
44,229 | 14,987 | 59,216 | ||||||
Millard E. Morris |
38,459 | 14,987 | 53,445 | ||||||
Daniel Phillips |
38,459 | 14,987 | 53,445 | ||||||
Randy Roach |
39,229 | 14,987 | 54,216 | ||||||
Sean M. Traynor |
47,688 | 14,987 | 62,675 | ||||||
Austin P. Young |
49,229 | 14,987 | 64,216 |
(1) | On June 16, 2008, each non-employee director was granted 924 shares of restricted stock. The grant date fair value of each award, calculated in accordance with Financial Accounting Standards Board Statement No. 123(R) (revised 2004), Share-Based Payment (FAS 123R), was $14,987. The amounts shown represent the expense recognized for financial statement reporting purposes for the fiscal year ended December 31, 2008, in accordance with FAS 123R, with respect to the shares of restricted stock granted in both 2007 and 2008. Pursuant to SEC rules, the amounts shown in this column exclude the impact of estimated forfeitures related to service-based vesting conditions. See Note 13 to our consolidated financial statements included in our Annual Reports on Form 10-K for the years ended December 31, 2008 and 2007 for information regarding the assumptions made in determining these values. As of December 31, 2008, each non-employee director held 924 shares of restricted stock. |
(2) | Mr. Hallagans term as a director of the Company will expire at the Annual Meeting. |
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Corporate Governance
The Board and senior management of the Company believe that one of their primary responsibilities is to promote a corporate culture of accountability, responsibility, and ethical conduct throughout the Company. Consistent with these principles, the Company has, among other things, adopted:
| corporate governance guidelines that describe the principles under which the Board operates; |
| a code of business conduct and ethics applicable to all employees; and |
| written charters for its Audit Committee, Compensation Committee, Nominating and Corporate Governance Committee, and Investment Committee. |
Our corporate governance guidelines, code of business conduct and ethics, and committee charters are available on the Companys website (www.amerisafe.com) in the Investor Relations section. Copies of these documents are also available upon written request to the Companys Secretary. The Company will post information regarding any amendment to, or waiver from, its code of business conduct and ethics on its website in the Investor Relations section.
The Board periodically reviews its corporate governance policies and practices. Based on these reviews, the Board may adopt changes to policies and practices that are in the best interests of the Company and as appropriate to comply with any new SEC or Nasdaq listing requirements.
Director Independence
As part of the Companys corporate governance guidelines, the Board has established a policy requiring a majority of the members of the Board to be independent, as that term is defined in the Nasdaq listing requirements. The Board has determined that the current non-employee directors, Mr. Hallagan, Mr. J. Morris, Mr. M. Morris, Mr. Phillips, Mr. Roach, Mr. Traynor, and Mr. Young, are each independent of the Company and its management within the meaning of the Nasdaq listing requirements.
Board Meetings
The Board held six meetings during 2008. Each incumbent director attended at least 75% of the total number of meetings of the Board and committees on which he served. Under the Companys corporate governance guidelines, each director is expected to devote the time necessary to appropriately discharge his responsibilities and to rigorously prepare for and attend and participate in all Board meetings and meetings of Board committees on which he serves.
The Board has established a policy that its independent directors meet in executive session, without members of senior management present, at each regularly scheduled meeting of the full Board. The chairs of the Audit Committee, Compensation Committee, Nominating and Corporate Governance Committee, and Investment Committee each preside as chair at meetings of independent directors at which the principal items to be considered are within the scope of the authority of the applicable committee. This approach is intended to provide leadership at all meetings of independent directors without the need to designate a single lead independent director.
Annual Meetings of Shareholders
The Companys directors are encouraged to attend our annual shareholder meetings, however, we do not currently have a policy relating to directors attendance at these meetings. Two members of the Board attended the 2008 annual shareholder meeting.
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Audit Committee
The Audit Committee currently consists of Mr. Young (Chair), Mr. J. Morris, and Mr. Roach. The Audit Committee oversees our accounting and financial reporting processes and the audits of the Companys financial statements. The functions and responsibilities of the Audit Committee include:
| establishing, monitoring, and assessing the Companys policies and procedures with respect to business practices, including the adequacy of the Companys internal controls over accounting and financial reporting; |
| engaging the Companys independent registered public accounting firm and conducting an annual review of the independence of that firm; |
| pre-approving any non-audit services to be performed by the Companys independent registered public accounting firm; |
| reviewing the annual audited financial statements and quarterly financial information with management and the independent registered public accounting firm; |
| reviewing with the independent registered public accounting firm the scope and the planning of the annual audit; |
| reviewing the findings and recommendations of the independent registered public accounting firm and managements response to the recommendations of that firm; |
| overseeing compliance with applicable legal and regulatory requirements, including ethical business standards; |
| establishing procedures for the receipt, retention, and treatment of complaints received by the Company regarding accounting, internal accounting controls, or auditing matters; |
| establishing procedures for the confidential, anonymous submission by employees of concerns regarding questionable accounting or auditing matters; |
| reviewing the adequacy of the Audit Committee charter on an annual basis; and |
| preparing the Audit Committee report to be included in our annual proxy statement. |
The Audit Committee met six times during 2008. Our independent registered public accounting firm reports directly to the Audit Committee. Each member of the Audit Committee has the ability to read and understand fundamental financial statements. The Board has determined that each member of the Audit Committee is independent as defined in the Nasdaq listing requirements. In addition, the Board has determined that Mr. Young, Mr. J. Morris, and Mr. Roach each satisfy the SEC requirements relating to independence of audit committee members. The Board has also determined that Mr. Young meets the requirements of an audit committee financial expert as defined by the rules of the SEC, based on his professional experience described in his biographical information found at page 4 of this proxy statement.
Compensation Committee
The Compensation Committee currently consists of Mr. Traynor (Chair), Mr. Hallagan, Mr. M. Morris, and Mr. Phillips. The Compensation Committee has sole authority for establishing, administering, and reviewing the Companys policies, programs, and procedures for compensating our executive officers and the Board. Under its charter, the Compensation Committee may delegate its responsibilities to a subcommittee comprised of Committee members. The functions and responsibilities of the Compensation Committee include:
| evaluating the performance of and determining the compensation for the Companys executive officers, including its chief executive officer; |
| administering and making recommendations to the Board with respect to the Companys equity incentive plans; |
| overseeing regulatory compliance with respect to compensation matters; |
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| reviewing and approving employment or severance arrangements with senior management; |
| reviewing director compensation policies and making recommendations to the Board; |
| reviewing the adequacy of the Compensation Committee charter on an annual basis; and |
| reviewing and approving the Compensation Discussion and Analysis and the Compensation Committee Report to be included in our annual proxy statement. |
The Compensation Committee met three times during 2008. Each member of the Compensation Committee is independent under the Nasdaq listing requirements.
Nominating and Corporate Governance Committee
The Nominating and Corporate Governance Committee currently consists of Mr. J. Morris (Chair), Mr. Phillips, and Mr. Young. The functions and responsibilities of the Nominating and Corporate Governance Committee include:
| developing and recommending corporate governance principles and procedures applicable to the Board and the Companys employees; |
| recommending committee composition and assignments; |
| identifying individuals qualified to become directors; |
| recommending director nominees; |
| recommending whether incumbent directors should be nominated for re-election to the Board; |
| reviewing the adequacy of the Nominating and Corporate Governance Committee charter on an annual basis; and |
| overseeing, at least annually, an evaluation of the performance of the Board and the Companys management in relation to the Companys corporate governance guidelines. |
The Nominating and Corporate Governance Committee met five times during 2008. Each member of the Nominating and Corporate Governance Committee is independent under the Nasdaq listing requirements.
Qualifications for Director Nominees. In considering nominees for election as director, the Nominating and Corporate Governance Committee considers a number of factors, including the following:
| personal and professional qualities, characteristics, attributes, accomplishments, and reputation in the business community, insurance industry, and otherwise; |
| reputation in a particular field or area of expertise; |
| experience as a senior executive of a company or other organization of comparable size to the Company; |
| current knowledge and relationships in the markets and regions in which the Company does business and in the insurance industry and other industries relevant to the Companys business; |
| the ability to exercise sound business judgment; |
| the ability and willingness to commit to participate in activities of the Board, including attendance at, and active participation in, meetings of the Board and its committees; |
| the skills and personality of the nominee and how the Committee perceives the nominee will be a fit with existing directors and other nominees in maintaining a Board that is collegial and responsive to the needs of the Company and its shareholders; |
| the ability and willingness to represent the best interests of all of the Companys shareholders; |
| consistent demonstration of integrity; |
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| increasing the diversity of viewpoints, background, and experience in addition to those of existing directors and other nominees; and |
| whether the nominee would meet the independence criteria of the Nasdaq listing requirements applicable to the Company and the rules promulgated by the SEC. |
The Nominating and Corporate Governance Committee will also consider other criteria for director candidates included in its committee charter, the Companys corporate governance guidelines, or as may be established from time to time by the Board. The Nominating and Corporate Governance Committee will identify nominees based upon recommendations by members of the committee or other Board members, members of the Companys management, or, as discussed below, by shareholders of the Company. Upon identification of a potential nominee, members of the Nominating and Corporate Governance Committee will interview the candidate, and based upon that interview, the Committee will make its recommendation to the Board.
Shareholder Recommendations. The Nominating and Corporate Governance Committee will evaluate any director candidates recommended by a shareholder according to the same criteria as a candidate identified by the Nominating and Corporate Governance Committee. The Company has never received a recommendation for director candidates from our shareholders. In considering director candidates recommended by shareholders, the Nominating and Corporate Governance Committee will also take into account such additional factors as it considers relevant, including:
| the personal and professional qualities, characteristics, attributes, accomplishments, and reputation of the candidate being submitted for consideration; |
| the investment the shareholder submitting the director candidate has in the Company; |
| the length of time that the submitting shareholder has been a shareholder of the Company; and |
| whether the director candidate is independent as determined in accordance with the rules promulgated by the SEC, the Nasdaq listing requirements and the Companys corporate governance guidelines. |
Shareholders may recommend candidates at any time, but to be considered by the Nominating and Corporate Governance Committee for inclusion in the Companys proxy statement for the next annual meeting of shareholders, recommendations must be submitted in writing no later than 150 calendar days before the first anniversary of the date on which the Company first mailed its proxy materials for the prior years annual meeting of shareholders. A shareholders notice must contain the following:
| the name of the shareholder recommending the director candidate for consideration, the name of the director candidate, and the written consent of the shareholder and the director candidate to be publicly identified; |
| a written statement by the director candidate agreeing to be named in the Companys proxy materials and to serve as a member of the Board (and any committee of the Board to which the director candidate is assigned to serve by the Board) if nominated and elected; |
| a written statement by the shareholder and the director candidate agreeing to make available to the Nominating and Corporate Governance Committee all information reasonably requested in connection with the Nominating and Corporate Governance Committees consideration of the director candidate; and |
| the director candidates name, age, business and residential address, principal occupation or employment, number of shares of the Companys common stock and other securities beneficially owned, a resume or similar document detailing personal and professional experiences and accomplishments, and all other information relating to the director candidate that would be required to be disclosed in a proxy statement or other filing made in connection with the solicitation of proxies for the election of directors pursuant to the Securities Exchange Act of 1934, as amended, the rules of the SEC and the listing requirements and other criteria established by Nasdaq. |
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The shareholders notice must be signed by the shareholder recommending the director candidate for consideration and sent to the following address: AMERISAFE, Inc., 2301 Highway 190 West, DeRidder, Louisiana 70634, Attn: Corporate Secretary (Nominating and Corporate Governance Committee Communication / Director Candidate Recommendation).
Investment Committee
The Investment Committee currently consists of four directors, Mr. Hallagan (Chair), Mr. Bradley, Mr. M. Morris, and Mr. Roach. The functions and responsibilities of the Investment Committee include:
| establishing a written investment policy for the Company consistent with our strategies, goals, and objectives, which investment policy and any amendments must be reviewed and approved by the Board of Directors; |
| reviewing the investment strategy relative to our investment policy; |
| reviewing the performance of our external investment managers; and |
| reviewing our investment activities and performance at least quarterly. |
The Investment Committee met four times in 2008.
Communications with the Board
Any shareholder or other interested party who wishes to communicate directly with the Board or any of its members may do so by writing to: Board of Directors, c/o AMERISAFE, Inc., 2301 Highway 190 West, DeRidder, Louisiana 70634, Attn: Corporate Secretary. The mailing envelope should clearly indicate whether the communication is intended for the Board as a group, the non-employee directors, or a specific director.
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COMPENSATION DISCUSSION AND ANALYSIS
Compensation Program Objectives
Our compensation program is intended to attract, retain, and motivate the key people necessary to enable our Company to maximize operational efficiency and profitability over the long term. Our Compensation Committee believes that executive compensation should seek to align the interests of the Companys executives and other key employees with those of the Company and its shareholders. Our compensation program is also designed to differentiate compensation based upon individual contributions, performance, experience, and tenure with our Company.
In establishing compensation, the Compensation Committee seeks to provide employees, including our executive officers, with a competitive total compensation package. The Compensation Committee sets compensation in this manner to ensure that our compensation practices do not put the Company at a competitive disadvantage in retaining and attracting executives and other employees while ensuring an appropriate cost structure for our Company.
Compensation Committee
Our compensation program for executives is designed and implemented under the direction of our Compensation Committee, which is composed of four independent directors. For additional information regarding our Compensation Committee, its authority, and responsibilities, see The Board, Its Committees, and Its CompensationCompensation Committee on page 7 of this proxy statement.
In 2007 the Compensation Committee retained Schiffers Associates, a compensation consulting firm, to assist it in evaluating our annual incentive compensation program. Schiffers Associates continued to assist the Committee in evaluating our annual incentive compensation program in 2008.
Executive Compensation Programs and Policies
The components of our executive compensation program provide for a combination of fixed and variable compensation. As described in more detail below, these components are:
| base salary; |
| annual incentive compensation; |
| long-term equity-based incentive compensation; |
| broad-based employee benefits; and |
| severance benefits and limited other perquisites. |
Base Salary. Base salaries are determined on the basis of management responsibilities, level of experience, and tenure with our Company, as well as internal and market comparisons. In setting base salaries for the executive officers of the Company, the Compensation Committee seeks to provide a reasonable level of fixed compensation that we believe is competitive with base salaries for comparable positions at similar companies. The Committee targets a base salary range of (a) from 65% to 75% of the chief executive officers salary for the chief operating officer, and (b) from 45% to 55% of the chief executive officers salary for the other executive officers. At the request of the Committee, Allen Bradley, our chief executive officer, makes annual recommendations with respect to changes in base salary for our executive officers, other than for himself, as well as other members of the senior management. Neither our chief executive officer nor any other executive officer participates in the Committees decisions regarding the base salaries of our executive officers.
Annual Incentive Compensation. The Compensation Committee believes annual incentive compensation is a key element of the total compensation of each executive officer. The Compensation Committee also believes that placing a significant portion of executive compensation at risk each year, subject to the results of Company and individual performance, appropriately motivates executives to achieve the Companys financial and other
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objectives, thereby enhancing shareholder value. Annual incentive compensation is intended to link the near-term financial interest of the executives to that of the Company and its shareholders. As an executive or other key employee progresses to greater levels of responsibility within the Company, the Compensation Committee believes that the annual incentive award should represent an increasing portion of potential annual compensation. Although the Compensation Committee has retained discretion in paying incentive awards, it has established target awards of up to 100% of base salary for our chief executive officer, up to 70% of base salary for our chief operating officer, and up to 60% of base salary for each of our other executive officers.
At the recommendation of the Compensation Committee, in February 2008 the Board adopted a Management Annual Incentive Plan (Annual Incentive Plan). The Annual Incentive Plan was developed by the Compensation Committee with the assistance of Schiffers Associates, a compensation consulting firm. The Annual Incentive Plan is administered by the Compensation Committee. Under the Annual Incentive Plan, annual awards will be made based on Company financial and operational objectives and individual performance goals. In approving awards under the Annual Incentive Plan, the Compensation Committee may use its discretion to change the amounts that otherwise would be payable based upon Company and individual performance.
The Committee has not adopted a formal policy regarding recovery of incentive awards for fiscal years for which financial results are later restated. While not anticipated, the Committee would expect to consider any restatement in establishing incentive and other compensation awards for executives in future periods.
Long-term Incentive Compensation. In connection with our initial public offering in November 2005, the Board and our shareholders approved our Equity Incentive Plan. The Equity Incentive Plan is administered by the Committee and is designed to provide incentive compensation to executive officers and other key employees. Grants of stock options under the Equity Incentive Plan are designed to align the interests of management with those of our shareholders and are intended as a long-term incentive for future performance. To date, all option grants that have been awarded under our Equity Incentive Plan have been non-qualified stock options, thereby providing us with the ability to realize tax benefits upon the exercise of these option awards. The Committee also views these awards as an additional means to encourage management retention.
In each of 2007 and 2008, long-term equity-based incentive compensation represented approximately 24% of the total compensation of our executive officers who held such positions for the entire year, as measured by the related compensation expense as determined for financial accounting purposes. Our chief executive officer and two other executive officers who were employed at the time of the Companys initial public offering in November 2005 received significant stock option grants at that time. These executive officers have not received additional option grants since the initial public offering. Since our initial public offering, we have awarded option grants to newly hired executive officers and to our current chief financial officer in connection with her promotion to that position.
The Compensation Committee has not addressed the issue of whether the cumulative value of prior equity awards should be considered in making future awards. However, our Compensation Committee intends to make appropriate executive compensation decisions annually, so that our executives receive a total compensation package that is competitive, has a significant component that is at risk, and is consistent over the long term with the targets the Committee sets for its various components. When making equity-based incentive awards to executive officers, the Committee takes into consideration the dates on which the Company expects to make public announcements regarding earnings as well as other events or circumstances that have not been publicly announced that may be deemed material to the Company, our shareholders, and other investors. The Committees purpose in taking those matters into consideration is to avoid any pricing of equity-based incentive awards that does not reflect as fully as possible material information relating to the Company at the time of grant. The increase in the value of equity awards is directly linked to an increase in shareholder return, subject to continued employment by our executives with respect to unvested equity awards. The Committee believes, as a general matter, that this positive result should not negatively impact future compensation decisions.
12
Employee Benefits. We do not provide our executives or other employees with defined pension benefits, supplemental retirement benefits, post-retirement payments, or deferred compensation programs. We do provide a 401(k) defined contribution plan that is available to all employees. We match 50% of employee contributions up to 4% of compensation for participating employees subject to limitations under applicable law. Our executives and other employees are fully vested in Company contributions to this plan after five years. We also provide health, life, and other insurance benefits to our executives on the same basis as our other full-time employees.
Severance and Change-in-Control Benefits. We have employment agreements with each of our executive officers. Among other things, these employment agreements provide each executive officer with severance compensation consisting of cash severance payments paid in installments and continued health benefits for a period of 12 months (18 months for our chief executive officer), in the event that an executives employment is terminated by us without cause or by the executive under certain circumstances. The cash severance payment for the covered executives (other than our chief executive officer) is an amount equal to the officers then current annual base salary plus the average annual incentive bonus received by the executive in the prior three years. For our chief executive officer, the cash severance payment is one and one-half times the amount described in the preceding sentence. These employment agreements also provide that the terminated executive will not engage in activities that are competitive with our business for 12 months (18 months for our chief executive officer). For additional information regarding the employment agreements with our executives, see Executive CompensationEmployment Agreements on page 18 of this proxy statement.
Under the terms of our Equity Incentive Plan and the related award agreements, unvested stock options and restricted stock awards become fully vested upon a change in control of the Company. Under the Annual Incentive Plan our executives would be entitled to receive a prorated portion of the executives target incentive award for the year in which a change in control occurs.
The Compensation Committee believes that these benefits are necessary and appropriate in order to attract and retain qualified executive officers insofar as these benefits are generally made available by other companies. In addition, the Compensation Committee recognizes that it may be difficult for our executive officers to find comparable employment in a short period of time and therefore these benefits address a valid concern, making an executive position with our Company more attractive. These issues are particularly significant to us, given that our corporate headquarters are not located in a major metropolitan area and it is unlikely that our executives could secure comparable employment without relocating to another city.
Executive Perquisites. Executive compensation also includes a limited number of perquisites that have historically been provided to our executives and that the Committee believes enhance our ability to attract and retain qualified executives. These perquisites include car allowances, disability insurance, reimbursement for annual medical examinations, and limited club memberships. Our executive officers are also permitted to accrue unused vacation on a more favorable basis than that available to other Company employees. Our employees (other than executive officers) are permitted to accrue up to 150% of their annual vacation time. Our executive officers are permitted to accrue up to 200 hours of vacation, a limit slightly higher than that available to employees with more than ten years of service. The Compensation Committee believes that this policy is appropriate given that the management responsibilities of our executive officers often do not permit them the flexibility to utilize their vacation time on an annual basis. For additional information regarding perquisites provided to our executives, see Executive CompensationAll Other Compensation on page 18 of this proxy statement.
Stock Ownership Guidelines. The Compensation Committee has approved stock ownership guidelines for our executive officers. The target ownership by our chief executive officer is a dollar amount equal to three times his average base salary and annual incentive bonus for the three immediately preceding calendar years (or, if less, all complete calendar years employed by the Company). The target ownership for each of our other executive officers is a dollar amount equal to two times their average base salary for the three immediately preceding calendar years (or, if less, all complete calendar years employed by the Company). All forms of Company equity,
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whether vested or unvested, including common stock, restricted stock, restricted stock units, stock options, or other forms of equity-based awards, are counted for purposes of determining compliance with the ownership guidelines.
In determining whether an executive meets the applicable guideline, the value of shares of common stock, including restricted stock and similar awards, is based upon the closing price of our common stock on the last trading day of the most recent calendar year. In addition, the value of stock options is equal to the greater of (a) the value of the award on the date of grant calculated in accordance with the Black-Scholes-Merton option pricing model and (b) the difference between the applicable exercise price and the closing price of our common stock on the last trading day of the most recent calendar year.
Until an executive officer meets the ownership target provided under the guidelines, he or she is required to retain all shares received under the Companys compensation plans, except for shares sold to pay the exercise price, if any, and to satisfy tax obligations. After an executive meets the applicable guidelines, he or she is still required to retain 20% of any shares obtained by exercising a stock option or vesting of a restricted stock award, net of shares sold to pay the exercise price, if any, and to satisfy tax obligations.
The following table sets forth for each named executive officer the applicable stock ownership guideline and actual equity ownership as of December 31, 2008, as measured in dollars using the methodology described above.
Executive and Principal Position |
Stock Ownership Guideline |
Value of Stock Options at 12/31/2008 |
Value of Other Holdings at 12/31/2008 |
Total Stock Ownership | ||||||||
C. Allen Bradley, Jr. Chairman, President, and Chief Executive Officer |
$ | 2,244,792 | $ | 5,453,690 | $ | 700,052 | $ | 6,153,742 | ||||
G. Janelle Frost Executive Vice President, and Chief Financial Officer |
$ | 245,584 | $ | 644,320 | $ | 3,080 | $ | 647,400 | ||||
Geoffrey R. Banta Chief Operating Officer |
$ | 480,000 | $ | 2,738,375 | $ | 177,277 | $ | 2,915,652 | ||||
Craig P. Leach Executive Vice President, Sales and Marketing |
$ | 452,222 | $ | 2,190,700 | $ | 102,609 | $ | 2,293,309 | ||||
David O. Narigon Executive Vice President |
$ | 412,292 | $ | 647,250 | $ | 230,264 | $ | 877,514 |
No Tax Gross-Up Payments. We do not provide, and no executive officer is entitled to receive, any tax gross-up payments in connection with compensation, severance, perquisites, or other benefits provided by the Company.
Internal Revenue Code Section 162(m). Section 162(m) of the Internal Revenue Code provides that compensation in excess of $1 million paid to the chief executive officer or to any of the other three most highly compensated executive officers (other than the chief financial officer) of a public company is not deductible for federal income tax purposes unless the compensation qualifies as performance based compensation. Awards of stock options granted under our Equity Incentive Plan are intended to qualify for deduction under federal tax law and regulation. The Committee reviews on an annual basis the potential impact of this deduction limitation on executive compensation. Based on current compensation levels, the Committee presently believes that no action is necessary at this time. The Compensation Committee intends to continue to evaluate the Companys potential exposure to this deduction limitation.
14
2008 Compensation
Compensation Survey. At the end of 2007, at the direction of the Compensation Committee, management undertook a survey (the Survey) of compensation practices and levels at a selected group of peer companies. The six companies in the Survey are all publicly traded insurance companies. They include three companies that, like our Company, derive their revenue almost exclusively from the workers compensation insurance business. The other three companies surveyed derive most of their revenue from the insurance business, although not from workers compensation insurance. The companies in the Survey group were:
Affirmative Insurance Holdings, Inc.
AmCOMP, Inc.
EMC Insurance Group, Inc. |
Meadowbrook Insurance Group, Inc.
SeaBright Insurance Holdings, Inc.
Tower Group, Inc. |
Base Salary. Based on the Survey, the Compensation Committee concluded that our chief executive officers base salary was below the mean for chief executive officer base salaries at the survey companies. Based on the Survey results, and, with respect to Messrs. Banta and Leach, upon Mr. Bradleys recommendations and upon the Compensation Committees view of their continuing contributions and value to the Company, in February 2008 Messrs. Bradley, Banta, and Leach each received increases to their base salaries. Mr. Bradleys annual base salary was increased to $425,000, Mr. Bantas to $255,000, and Mr. Leachs to $235,000. Following the increase in Mr. Bradleys base salary, his base salary for 2008 was approximately 87% of the mean base salary of chief executive officers at the companies in the Survey. No adjustment was made to Mr. Narigons base salary in 2008 because he received an increase in September 2007, the anniversary of his joining the Company, and the Committee wanted to conform the timing of his annual salary review to that of our other executive officers.
Effective November 1, 2008 Mr. Banta was made chief operating officer and Ms. Frost became our chief financial officer. Both Mr. Banta and Ms. Frost received increases to their base salaries in connection with their promotions. Mr. Bantas base salary was increased to $300,000, and Ms. Frosts was increased to $175,000.
The following table summarizes the base salaries of our named executive officers at December 31, 2007 and 2008:
Executive and Principal Position |
Base Salary at 12/31/07 |
Base Salary at 12/31/08 |
Increase | Percentage Increase |
||||||||
C. Allen Bradley, Jr. Chairman, President, and Chief Executive Officer |
$ | 400,000 | $ | 425,000 | $ | 25,000 | 6.25 | % | ||||
G. Janelle Frost Executive Vice President, and Chief Financial Officer |
$ | 130,000 | $ | 175,000 | $ | 45,000 | 34.6 | % | ||||
Geoffrey R. Banta Chief Operating Officer |
$ | 240,000 | $ | 300,000 | $ | 60,000 | 25.0 | % | ||||
Craig P. Leach Executive Vice President, Sales and Marketing |
$ | 225,000 | $ | 235,000 | $ | 10,000 | 4.4 | % | ||||
David O. Narigon Executive Vice President |
$ | 210,000 | $ | 210,000 | $ | 0 | 0 | % |
2008 Annual Incentive Compensation. In determining annual incentive compensation for 2008, the Compensation Committee considered the Companys and the executive officers performance in relation to the goals set by the Compensation Committee under the Annual Incentive Plan at the beginning of the year. Although the Compensation Committee gave due consideration to the accomplishment of the goals established
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under the Annual Incentive Plan, it also used significant discretion in making incentive awards under it. Goals established at the company level, and the results considered in making awards, were as follows:
Goal |
Satisfactory Performance |
Superlative Performance |
Result | |||
Return on Average Equity |
15% | 18% | 17.1% on GAAP basis 23.2% on operating basis | |||
Gross Written Premium |
$310 million | $340 million | $307.8 million | |||
Net Combined Ratio |
94% | Less than 90% | 81.4% |
Because of recent conditions in the financial markets and the resulting adverse effect on the Companys investment portfolio, the Committee considered return on average equity on both a GAAP basis and an operating basis. The Compensation Committee also established various personal goals for the executive officers under the Annual Incentive Plan. The goals established were, for the most part, qualitative rather than quantitative, and the Compensation Committee found that the established goals had been addressed satisfactorily by the executive officers. The Compensation Committee approved bonus payments at or above target levels for the executive officers that participated in the Annual Incentive Plan in 2008. The committee approved annual incentive awards equal to 100% of base salary to Mr. Bradley, 62% of base salary to Mr. Banta and 60% of base salary to Messrs. Leach and Narigon. Mr. Bantas award was determined by applying a weighted average of 60% of base salary for the ten months of the year he served as our executive vice president and chief financial officer and 70% of base salary for the two months he served as our chief operating officer. Additionally, the Compensation Committee approved an award to Ms. Frost, who became our chief financial officer in November 2008, equal to approximately 44% of her 2008 base salary compensation. Ms. Frost was not eligible to participate in the Annual Incentive Plan in 2008 as she did not become an executive officer until November 2008.
Although the Committee awarded a portion of the executive officers annual incentive compensation for 2005, 2006, and 2007 in the form of restricted stock, it chose to pay annual incentive compensation for 2008 entirely in cash. The Committee chose not to make restricted stock a part of the 2008 annual incentive awards because management stock ownership guidelines had been approved by the Committee and because of the relatively low market price of the Companys common stock in relation to its book value at the time the awards were approved. Recipients of the annual incentive awards were encouraged by the Committee to use a portion of the cash awards to make open-market purchases of the Companys common stock.
Long-Term Incentive Compensation. In connection with her promotion to chief financial officer in November 2008 Ms. Frost received options to purchase 75,000 shares of our common stock with an exercise price of $15.71, which was the closing price on the grant date. She had previously received options to purchase 19,000 shares of our common stock at $9.00 at the time of our initial public offering in 2005. The Committees purpose in granting additional stock options to Ms. Frost was to further align her financial interests with those of our shareholders and to provide a greater incentive to remain with our Company. The Committee also considered the relative number of stock options granted to Ms. Frost compared with our other executive officers. No other named executive officer received a stock option award in 2008.
All options that have been granted to date under our Equity Incentive Plan vest 20% each year commencing on the first anniversary of the date of grant, and if unexercised, expire on the tenth anniversary of the grant date. For additional information regarding outstanding equity awards held by our executive officers, see Executive CompensationOutstanding Equity Awards at Fiscal Year End on page 21 of this proxy statement.
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EXECUTIVE COMPENSATION
Summary Compensation Table
The following table sets forth certain information regarding the compensation of our chief executive officer, our chief financial officer, and the three other most highly paid executive officers for the years ended December 31, 2008, 2007, and 2006.
Name and Principal Position |
Year | Salary | Bonus (1) | Stock Awards (2) |
Option Awards (2) |
All Other Compensation (3) |
Total | |||||||||||||
C. Allen Bradley, Jr. Chairman, President, |
2008 2007 2006 |
$
|
419,792 400,000 300,000 |
$
|
425,000 350,000 240,000 |
$
|
68,658 147,260 60,619 |
$
|
339,530 339,530 339,530 |
$
|
28,291 51,415 29,831 |
$
|
1,281,271 1,288,205 969,980 | |||||||
G. Janelle Frost (4) Executive Vice President, and Chief Financial Officer |
2008 | 137,500 | 60,000 | 0 | 25,632 | 13,133 | 236,265 | |||||||||||||
Geoffrey R. Banta (5) Chief Operating Officer |
2008 2007 2006 |
|
260,000 240,000 220,000 |
|
160,200 127,000 165,000 |
|
25,080 48,223 28,289 |
|
169,765 169,765 169,765 |
|
20,107 15,447 14,873 |
|
635,152 600,435 597,927 | |||||||
Craig P. Leach Executive Vice President, Sales and Marketing |
2008 2007 2006 |
|
233,333 225,000 220,000 |
|
141,000 80,000 100,000 |
|
19,999 21,400 20,206 |
|
169,765 169,765 169,765 |
|
25,512 40,972 24,977 |
|
589,609 537,137 534,948 | |||||||
David O. Narigon Executive Vice President |
2008 2007 2006 |
|
210,000 202,292 61,667 |
|
126,000 110,000 50,000 |
|
13,288 0 0 |
|
76,050 70,365 14,167 |
|
20,203 10,302 6,176 |
|
445,541 392,959 132,010 |
(1) | For 2008, amounts in this column represent the amounts paid to our named executive officers under our Annual Incentive Plan. For 2007 and 2006, amounts in this column represent the cash amount paid to our executive officers under our prior annual incentive compensation program. As a portion of the annual incentive compensation awards for 2007 and 2006, our Compensation Committee also granted restricted stock to our executive officers. |
(2) | Represents the expense recognized for financial statement reporting purposes for the year shown, in accordance with Financial Accounting Standards Board Statement No. 123(R) (revised 2004), Share Based Payment (FAS 123R) with respect to (a) shares of restricted stock (under the Stock Awards column), and (b) stock options (under the Option Awards column). Pursuant to SEC rules, the amounts shown in these columns exclude the impact of estimated forfeitures related to service-based vesting conditions. See Note 13 to our consolidated financial statements included in our Annual Reports on Form 10-K for the years ended December 31, 2008, 2007, and 2006 for information regarding the assumptions made in determining these values. |
(3) | For 2008, includes compensation as described under All Other Compensation below. |
(4) | Ms. Frost was appointed executive vice president and chief financial officer in November 2008. She previously served as controller of the Company since May 2004 and as vice president since May 2006. |
(5) | Mr. Banta was appointed chief operating officer in November 2008. He previously served as executive vice president and chief financial officer from December 2003 through October 2008. |
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All Other Compensation
The following table provides information regarding each component of compensation included in the All Other Compensation column for 2008 in the Summary Compensation Table above.
Name |
Car Allowance |
Company 401(k) Contributions |
Accrued Vacation (1) |
Medical Examinations |
Disability Insurance Premiums |
Life Insurance Premiums |
Other | Total | |||||||||||||||||
C. Allen Bradley, Jr. |
$ | 8,961 | $ | 7,750 | $ | 3,563 | $ | | $ | 7,985 | $ | 32 | $ | | $ | 28,291 | |||||||||
G. Janelle Frost |
8,961 | 4,140 | | | | 32 | | 13,133 | |||||||||||||||||
Geoffrey R. Banta |
8,961 | 3,747 | | 2,897 | 4,470 | 32 | | 20,107 | |||||||||||||||||
Craig P. Leach |
15,800 | 7,749 | | | 1,085 | 32 | 846 | (2) | 25,512 | ||||||||||||||||
David O. Narigon |
8,960 | 3,550 | | 2,985 | 4,676 | 32 | | 20,203 |
(1) | Represents the dollar value of vacation accrued during 2008 in excess of the vacation accrual permitted for Company employees generally. The dollar value was determined by reference to Mr. Bradleys base salary in effect at December 31, 2008. |
(2) | Represents Company reimbursed club membership fees for Mr. Leach. |
Employment Agreements
In March 2008, we entered into amended employment agreements with each of Messrs. Bradley, Banta, Leach, and Narigon. These agreements replaced our then existing employment agreements with each of these officers. In November 2008, we entered into an employment agreement with Ms. Frost in connection with her promotion to chief financial officer. Each of these employment agreements expires on March 1, 2011, unless extended. The term of each agreement is automatically extended for an additional consecutive one-year period unless either party provides notice not to extend the term at least 30 days prior to the applicable expiration date. The agreements provide for an annual base salary of not less than $425,000 for Mr. Bradley, $175,000 for Ms. Frost, $255,000 for Mr. Banta, $235,000 for Mr. Leach, and $210,000 for Mr. Narigon. The officers are also eligible to receive an annual incentive award under our Annual Incentive Plan or any subsequent annual incentive plan that we may adopt.
Under these agreements, if we terminate the employment of one of our executive officers without cause, the terminated executive officer will be entitled to receive severance compensation consisting of cash severance paid in installments, and continued health benefits for a period of 12 months (18 months for our chief executive officer). The cash severance payment for the covered executives (other than our chief executive officer) is an amount equal to the officers then current annual base salary plus the average annual incentive award received by the executive in the prior three years. For our chief executive officer, the cash severance payment is one and one-half times the amount described in the preceding sentence. These employment agreements also provide that the terminated executive will not engage in activities that are competitive with our business for 12 months (18 months for our chief executive officer).
An executive officer is deemed to have been terminated without cause if:
| we elect not to extend the terms of his employment agreement or he is terminated by us for any reason other than: |
| death or disability; |
| indictment or arrest for, plea of no contest to, or conviction of a felony or other crimes involving theft, fraud, securities or drugs; |
| misconduct that is materially detrimental to the Company; |
| actions that cause or are likely to cause material harm to the Company; |
| breach of fiduciary duty to or engaging in a prohibited conflict of interest with the Company; |
| failure to comply with reasonable and lawful instructions of our board of directors (or, in the case of our chief operating officer and executive vice presidents, reasonable and lawful instructions of our president); |
18
| gross negligence or willful disregard in the performance of his duties; |
| a breach of the employment agreement by the executive officer; |
or
| the executive terminates his employment with us following: |
| a material reduction in his authority or responsibility; |
| a material reduction in his base salary, other than as part of a program approved by the board of directors that applies to substantially all senior executives; |
| a termination of his employee benefits, unless the termination is applicable to all senior executives or is required under the applicable plan or law; |
| relocation of the executives principal place of work without his consent with the effect of materially increasing his commute; or |
| a material breach of the employment agreement by us. |
Each of our executive officers has agreed during the term of his employment by us not to engage in any business competitive with us or solicit our employees, agents, or policyholders without our prior written consent. If one of our executive officers is terminated by us without cause, the prohibition on engaging in competitive activities or soliciting our employees, agents, or policyholders extends for a period of 12 months (18 months for our chief executive officer) after the date of termination. If an executive officer is terminated by us for cause, the executive officer terminates his employment other than for one of the reasons specified above, or if an executive officer elects not to renew the term of his employment agreement, we have the option to extend the restriction on engaging in competitive or solicitation activities for a period of 12 months (18 months for our chief executive officer) after the date of termination or non-renewal by (a) delivering a written notice to the executive officer within 180 days after his termination or non-renewal, and (b) paying the executive officer the severance compensation provided under his employment agreement.
Grants of Plan-Based Awards
The following table contains information regarding stock options and restricted stock awarded to our executive officers in the year ended December 31, 2008.
Name |
Grant Date | Board or Committee Approval Date |
All Other Stock Awards: Number of Shares of Stock or Units (1) |
All Other Option Awards: Number of Securities Underlying Options (2) |
Exercise or Base Price of Option Awards (3) |
Grant Date Fair Value of Stock and Option Awards (4) | ||||||||
C. Allen Bradley, Jr. |
02/29/2008 | 02/26/2008 | 3,802 | | $ | | $ | 49,996 | ||||||
G. Janelle Frost |
11/10/2008 | 11/05/2008 | 75,000 | 15.71 | 425,250 | |||||||||
Geoffrey R. Banta |
02/29/2008 | 02/26/2008 | 1,520 | | | 19,988 | ||||||||
Craig P. Leach |
02/29/2008 | 02/26/2008 | 1,520 | | | 19,988 | ||||||||
David O. Narigon |
02/29/2008 | 02/26/2008 | 1,216 | | | 15,990 |
(1) | The shares of restricted stock held by these executive officers were awarded as a portion of the 2007 annual incentive compensation. These restricted stock awards vested on March 1, 2009, the first anniversary of the grant date. |
(2) | The stock options vest 20% each year commencing on the first anniversary of the grant date. |
(3) | The exercise price of these stock options was the closing price of our common stock on the grant date. |
(4) | Represents the grant date value in accordance with FAS 123R of the shares of restricted stock and stock options granted to our executive officers for the year ended December 31, 2008. See Note 13 to our consolidated financial statements included in our Annual Report on Form 10-K for the year ended December 31, 2008 for information regarding the assumptions made in determining these values. |
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Equity Incentive Plan and 2008 Awards
Our Equity Incentive Plan was approved by our Board and shareholders in October 2005 and is administered by our Compensation Committee. The Equity Incentive Plan permits awards in the form of stock options, restricted stock, and restricted stock units. The maximum number of shares of our common stock that may be issued pursuant to equity awards under the Equity Incentive Plan is 1.9 million shares. Options granted under the Equity Incentive Plan are required to have an exercise price of not less than the fair market value of our common stock on the grant date.
Agreements evidencing awards may provide for accelerated vesting upon a change in control of our Company. Under the Equity Incentive Plan, a change in control is defined as:
1. | the acquisition by any person, entity or group of 35% or more of our voting stock, other than such an acquisition by the Company or its subsidiaries or a Company benefit plan, or a transaction that is not deemed a change in control under 2 below; |
2. | a reorganization, merger, consolidation, sale, or other disposition of all or substantially all of our assets, or other transaction unless: |
| the holders of our voting stock immediately prior to the transaction beneficially own more than 50% of the combined voting power of the surviving entity; |
| no person, entity, or group beneficially owns 35% or more of the combined voting power of the surviving entity; and |
| a majority of the directors of the surviving entity were directors of our Company prior to the transaction; |
3. | when a majority of our directors (a) have not been approved by two-thirds of our then directors or (b) were elected or appointed as a result of an actual or threatened election contest; or |
4. | approval by our shareholders of a complete liquidation or dissolution of the Company. |
In February 2008, the Compensation Committee approved annual incentive compensation awards for 2007 using a combination of cash bonuses and shares of restricted stock granted under our Equity Incentive Plan. The restricted stock component of the total 2007 incentive awards for our executive officers was as follows: 12.5% for Mr. Bradley, 13.6% for Mr. Banta, 20% for Mr. Leach and 12.7% for Mr. Narigon. These shares of restricted stock vested on March 1, 2009, the first anniversary of the grant date. Ms. Frost did not receive restricted stock as part of her 2007 annual incentive award as she was not an executive officer during 2007.
20
Outstanding Equity Awards at Fiscal Year-End
The following table contains information regarding stock options and restricted stock awarded to our executive officers that were outstanding as of December 31, 2008.
Option Awards | Stock Awards | |||||||||||||
Name |
Number of Securities Underlying Unexercised Options Exercisable |
Number of Securities Underlying Unexercised Options Unexercisable (1) |
Option Exercise Price (2) |
Option Expiration Date |
Number of Shares or Units of Stock That Have Not Vested (3) |
Market Value of Shares or Units of Stock That Have Not Vested (4) | ||||||||
C. Allen Bradley, Jr. |
283,000 | 190,000 | $ | 9.00 | 11/17/2015 | 3,802 | $ | 78,055 | ||||||
G. Janelle Frost |
11,400 0 |
7,600 75,000 |
$ $ |
9.00 15.71 |
11/17/2015 11/10/2018 |
|||||||||
Geoffrey R. Banta |
142,500 | 95,000 | 9.00 | 11/17/2015 | 1,520 | 31,206 | ||||||||
Craig P. Leach |
95,000 | 95,000 | 9.00 | 11/17/2015 | 1,520 | 31,206 | ||||||||
David O. Narigon |
20,000 5,000 |
30,000 20,000 |
|
10.94 17.65 |
09/01/2016 03/02/2017 |
1,216 |
|
24,964 |
(1) | All outstanding options vest 20% each year commencing on the first anniversary of the grant date. |
(2) | The exercise price of the stock option awards to Mr. Bradley, Mr. Banta, and Mr. Leach was the price to the public in our initial public offering in November 2005, the fair market value at the time of the grant. The exercise price of the stock option awards to Mr. Narigon and Ms. Frost was the closing price of our common stock on the grant date. |
(3) | The shares of restricted stock held by these executive officers were awarded as a portion of the annual incentive awards for 2007 and vested on March 1, 2009, the first anniversary of the grant date. |
(4) | Represents the value of the shares of restricted stock at December 31, 2008 at $20.53 per share, the closing price of our common stock on that date. |
Option Exercises and Stock Vested
The following table contains information regarding the acquisition of our common stock by our executive officers upon the exercise of stock options, and the vesting of shares of restricted common stock owned by the executive officers, during the year ended December 31, 2008.
Option Awards | Stock Awards | ||||||||
Name |
Number of Shares Acquired on Exercise |
Value Realized on Exercise |
Number of Shares Acquired on Vesting |
Value Realized on Vesting (1) | |||||
C. Allen Bradley, Jr. |
0 | 0 | 9,065 | $ | 119,204 | ||||
G. Janelle Frost |
0 | 0 | 0 | 0 | |||||
Geoffrey R. Banta |
0 | 0 | 2,832 | 37,240 | |||||
Craig P. Leach |
0 | 0 | 1,133 | 14,899 | |||||
David O. Narigon |
0 | 0 | 0 | 0 |
(1) | Based on a market value per share of $13.15, the closing price of our common stock on February 29, 2008, the last trading day preceding the March 2, 2008 vesting date. |
21
Employment Termination and Change-in-Control Benefits
The table below quantifies potential compensation that would become payable to each of our executive officers under employment and equity award agreements and Company plans and policies (as in effect on December 31, 2008) if their employment had terminated on December 31, 2008, given the executive officers base salary as of that date, and, if applicable, the closing price of our common stock on December 31, 2008. In addition, the table quantifies the compensation that would become payable to each of our named executive officers assuming that a change in control of the Company had occurred on December 31, 2008. For additional information regarding (a) the circumstances in which our executive officers would be entitled to severance compensation, see Executive CompensationEmployment Agreements and (b) the acceleration of vesting of equity awards, see Executive CompensationEquity Incentive Plan and 2008 Awards on pages 18 and 20 of this proxy statement.
Due to the factors that may affect the amount of any benefits provided upon the events described below, any actual amounts paid or payable may be different than those shown in this table. Factors that could affect these amounts include the date the termination event occurs, the base salary of an executive on the date of termination of employment and the price of our common stock when the termination event occurs.
Cash Severance Payments (1) |
Accrued Vacation (2) |
Healthcare Premiums (3) |
Acceleration of Equity Awards (4) |
Total | |||||||||||
C. Allen Bradley, Jr. |
|||||||||||||||
Voluntary Termination |
$ | 0 | $ | 3,563 | $ | 0 | $ | 0 | $ | 3,563 | |||||
Termination With Cause |
0 | 3,563 | 0 | 0 | 3,563 | ||||||||||
Termination Without Cause |
1,187,500 | 3,563 | 11,785 | 0 | 1,202,848 | ||||||||||
Death or Disability |
0 | 3,563 | 0 | 0 | 3,563 | ||||||||||
Retirement |
0 | 3,563 | 0 | 0 | 3,563 | ||||||||||
Change in Control Only |
0 | 0 | 0 | 2,268,755 | 2,268,755 | ||||||||||
Change in Control and Termination Without Cause or for Good Reason |
1,187,500 | 3,563 | 11,785 | 2,268,755 | 3,471,603 | ||||||||||
G. Janelle Frost |
|||||||||||||||
Voluntary Termination |
$ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | |||||
Termination With Cause |
0 | 0 | 0 | 0 | 0 | ||||||||||
Termination Without Cause |
231,850 | 0 | 0 | 0 | 231,850 | ||||||||||
Death or Disability |
0 | 0 | 0 | 0 | 0 | ||||||||||
Retirement |
0 | 0 | 0 | 0 | 0 | ||||||||||
Change in Control Only |
0 | 0 | 0 | 449,128 | 449,128 | ||||||||||
Change in Control and Termination Without Cause or for Good Reason |
231,850 | 0 | 0 | 449,128 | 680,978 | ||||||||||
Geoffrey R. Banta |
|||||||||||||||
Voluntary Termination |
$ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | |||||
Termination With Cause |
0 | 0 | 0 | 0 | 0 | ||||||||||
Termination Without Cause |
467,333 | 0 | 11,785 | 0 | 479,118 | ||||||||||
Death or Disability |
0 | 0 | 0 | 0 | 0 | ||||||||||
Retirement |
0 | 0 | 0 | 0 | 0 | ||||||||||
Change in Control Only |
0 | 0 | 0 | 1,126,555 | 1,126,555 | ||||||||||
Change in Control and Termination Without Cause or for Good Reason |
467,333 | 0 | 11,785 | 1,126,555 | 1,605,673 |
22
Cash Severance Payments (1) |
Accrued Vacation (2) |
Healthcare Premiums (3) |
Acceleration of Equity Awards (4) |
Total | |||||||||||
Craig P. Leach |
|||||||||||||||
Voluntary Termination |
$ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | |||||
Termination With Cause |
0 | 0 | 0 | 0 | 0 | ||||||||||
Termination Without Cause |
341,667 | 0 | 15,046 | 0 | 356,713 | ||||||||||
Death or Disability |
0 | 0 | 0 | 0 | 0 | ||||||||||
Retirement |
0 | 0 | 0 | 0 | 0 | ||||||||||
Change in Control Only |
0 | 0 | 0 | 1,126,555 | 1,126,555 | ||||||||||
Change in Control and Termination Without Cause or for Good Reason |
341,667 | 0 | 15,046 | 1,126,555 | 1,483,268 | ||||||||||
David O. Narigon |
|||||||||||||||
Voluntary Termination |
$ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | |||||
Termination With Cause |
0 | 0 | 0 | 0 | 0 | ||||||||||
Termination Without Cause |
285,500 | 0 | 11,785 | 0 | 297,285 | ||||||||||
Death or Disability |
0 | 0 | 0 | 0 | 0 | ||||||||||
Retirement |
0 | 0 | 0 | 0 | 0 | ||||||||||
Change in Control Only |
0 | 0 | 0 | 369,564 | 369,564 | ||||||||||
Change in Control and Termination Without Cause or for Good Reason |
285,500 | 0 | 11,785 | 369,564 | 668,849 |
(1) | Cash severance is payable in installments over 12 months (18 months for Mr. Bradley). |
(2) | Upon termination of employment, all employees, including our executive officers, are entitled to a cash payment for any accrued vacation. The amounts shown in the table above represent accrued vacation in excess of that permitted to be accrued by employees generally. For additional information regarding our vacation policy, see Compensation Discussion and AnalysisExecutive Compensation Programs and PoliciesExecutive Perquisites on page 13 of this proxy statement. |
(3) | Represents COBRA health insurance premiums payable on behalf of the executives following termination of employment for a period of 12 months (18 months for Mr. Bradley). Ms. Frost would not have been eligible for COBRA payments on December 31, 2008, as she was not covered by the Companys medical plan on December 31, 2008. |
(4) | Under the terms of the agreements representing awards of stock options and restricted stock, any unvested awards become vested upon a change in control, as defined in the award agreements. The dollar amounts in this column represent the value of unvested stock options and restricted stock on December 31, 2008, at $20.53 per share, the closing price of our common stock on that date. |
Certain Relationships and Related Transactions
Policy. The Company has adopted a written policy regarding the approval of any transaction or series of transactions in which the Company and a related party have an interest. A related party is one of the Companys executive officers, directors, director nominees, a person owning more than 5% of any class of the Companys securities, an entity in which any of such persons is employed or is a partner or principal, or an immediate family member of such a person. Related party transactions involving $50,000 or more are required, when circumstances permit, to be submitted to and approved by the Audit Committee at a regular meeting held in advance of the transaction. The chair of the Audit Committee has the authority to approve related party transactions in circumstances in which the Companys general counsel determines it is impracticable or undesirable to wait until the next regularly scheduled Audit Committee meeting. Aspects of proposed related party transactions to be considered in granting approval include whether the transaction benefits the Company, whether the goods or services in question are available from other sources, and whether the terms of the proposed transaction are comparable to those available in transactions with unrelated third parties.
23
PAX, Inc. Daniel Phillips is a director. He is currently the President, Chief Executive Officer and part owner of PAX, Inc. PAX has been a Company policyholder at various times since 1994. PAX paid premiums to the Company of $229,666 in 2008, and is expected to pay premiums to the Company of approximately $211,000 in 2009. The Company believes that the terms of the policies issued to PAX were established on an arms length basis. The Board has considered this information in determining that Mr. Phillips is an independent director within the meaning of the Nasdaq listing requirements.
24
EQUITY COMPENSATION PLAN INFORMATION
As of December 31, 2008, the Companys 2005 Equity Incentive Plan and 2005 Non-Employee Director Restricted Stock Plan were the only compensation plans under which securities of the Company were authorized for issuance. These plans were approved by the Companys shareholders. The table provides information as of December 31, 2008.
Plan Category |
Number of shares of common stock to be issued upon exercise of outstanding options, warrants and rights |
Weighted-average exercise price of outstanding options, warrants and rights |
Number of shares of common stock remaining available for future issuance under equity compensation plans |
|||||
Equity compensation plans approved by shareholders |
1,419,055 | $ | 9.89 | 309,836 | (1) | |||
Equity compensation plans not approved by shareholders |
0 | 0 | 0 |
(1) | Represents 280,609 shares of common stock available for issuance under the 2005 Equity Incentive Plan and 29,227 shares of common stock available for issuance under the 2005 Non-Employee Director Restricted Stock Plan. |
25
SECURITY OWNERSHIP OF MANAGEMENT AND CERTAIN BENEFICIAL HOLDERS
The tables below provide information regarding the beneficial ownership of the Companys common stock and Series C convertible preferred stock as of April 24, 2009 for:
| each of our directors; |
| each of our named executive officers; |
| all directors and executive officers as a group; and |
| each beneficial owner of more than five percent of the Companys common stock or Series C convertible preferred stock. |
The tables below list the number of shares and percentage of shares beneficially owned based on 18,860,602 shares of common stock and 50,000 shares of Series C convertible preferred stock outstanding as of April 24, 2009. Each share of common stock is entitled to one vote and each share of Series C convertible preferred stock is entitled to one vote for each share of common stock into which it is convertible. The conversion price used to determine the number of shares of our common stock into which each share of Series C convertible preferred stock is $20.58 per share. Holders of Series C convertible preferred stock are entitled to vote on all matters to be voted on by our shareholders and vote as a single class with the holders of our common stock.
Beneficial ownership of the Companys common stock and Series C convertible preferred stock is determined in accordance with the rules of the SEC, and generally includes voting power or investment power with respect to securities held. Except as indicated and subject to applicable community property laws, to our knowledge the persons named in the tables below have sole voting and investment power with respect to all shares of common stock or Series C convertible preferred stock shown as beneficially owned by them.
Directors and Named Executive Officers
Beneficial Share Ownership | ||||||||
Name of Beneficial Owner |
Number of Shares |
Percentage of Outstanding Shares |
Percentage of Total Vote (1) |
|||||
Common Stock |
||||||||
C. Allen Bradley, Jr. (2) |
317,099 | 1.7 | % | 1.7 | % | |||
Thomas W. Hallagan (3) |
42,795 | * | * | |||||
Jared A. Morris (3)(4) |
55,345 | * | * | |||||
Millard E. Morris (3)(5) |
57,774 | * | * | |||||
Daniel Phillips (3) |
3,273 | * | * | |||||
Randy Roach (3)(6) |
2,115 | * | * | |||||
Sean M. Traynor (3) |
1,775 | * | * | |||||
Austin P. Young III (3)(7) |
6,179 | * | * | |||||
G. Janelle Frost (2) |
12,550 | * | * | |||||
Geoffrey R. Banta (2) |
152,135 | * | * | |||||
Craig P. Leach (2) |
100,998 | * | * | |||||
Davis O. Narigon (2) |
41,216 | * | * | |||||
All directors and executive officers as a group (2) (13 persons) |
827,394 | 4.4 | % | 4.3 | % |
* | Less than 1%. |
(1) | Combined voting power of common stock and Series C convertible preferred stock. Each share of common stock is entitled to one vote and each share of Series C convertible preferred stock is entitled to one vote for each share of common stock into which it is convertible. The conversion price used to determine the number of shares of common stock into which each share of Series C convertible preferred stock is convertible is $20.58 per share. |
26
(2) | Includes shares of our common stock issuable upon the exercise of options within 60 days as follows: Mr. Bradley (279,000 shares), Ms. Frost (11,400), Mr. Banta (142,500 shares), Mr. Leach (95,000 shares), Mr. Narigon (30,000 shares), and all directors and executive officers as a group (587,900 shares). |
(3) | Includes 924 shares of restricted stock granted on the date of our 2008 annual meeting of shareholders pursuant to our non-employee director restricted stock plan. The director has sole voting power, but no dispositive power, with respect to these shares. These shares vest on the date of the Annual Meeting. |
(4) | Includes 51,517 shares beneficially owned through a trust, of which Mr. J. Morris is a trustee. |
(5) | Includes 56,000 shares beneficially owned by an entity controlled by Mr. M. Morris. |
(6) | Includes 200 shares in an IRA owned by Mr. Roachs spouse. |
(7) | Includes 2,684 shares beneficially owned through a family limited partnership. |
Five Percent Holders
The following table sets forth information regarding the number and percentage of shares of common stock and Series C convertible preferred stock held by all persons and entities who are known by the Company to beneficially own five percent or more of the Companys outstanding common stock or Series C convertible preferred stock. The information regarding beneficial ownership of common stock by the entities identified below is included in reliance on a report filed with the Securities and Exchange Commission by such entity, except that the percentages are based upon the Companys calculations made in reliance upon the number of shares reported to be beneficially owned by such entity in such report and the number of shares of common stock outstanding on April 24, 2009.
Beneficial Share Ownership | ||||||||
Name of Beneficial Owner |
Number of Shares |
Percentage of Outstanding Shares |
Percentage of Total Vote (1) |
|||||
Common Stock |
||||||||
TimesSquare Capital Management, LLC (2) |
939,000 | 5.0 | % | 5.0 | % | |||
Teachers Insurance and Annuity Association of America (3) |
971,817 | 5.2 | % | 5.1 | % | |||
Series C Convertible Preferred Stock |
||||||||
Jackson National Life Insurance Company (4) |
49,251 | 98.5 | % | 0.3 | % |
(1) | Combined voting power of common stock and Series C convertible preferred stock. Each share of common stock is entitled to one vote and each share of Series C convertible preferred stock is entitled to one vote for each share of common stock into which it is convertible. The conversion price used to determine the number of shares of common stock into which each share of Series C convertible preferred stock is convertible is the current conversion price of $20.58 per share. |
(2) | According to a Schedule 13G filed by TimesSquare Capital Management, LLC (TimesSquare), TimesSquare has sole voting power with respect to 877,800 shares of common stock and sole dispositive power with respect to 939,000 shares of common stock, all of which is owned by investment advisory clients of TimesSquare. The address for TimesSquare is 1177 Avenue of the Americas, 39th floor, New York, New York 10036. |
(3) | According to a Schedule 13G filed by Teachers Insurance and Annuity Association of America (Teachers), Teachers has sole voting and dispositive power with respect to 971,817 shares of common stock that may be acquired pursuant to the conversion of Series D convertible preferred stock into non-voting common stock, and the subsequent conversion of the non-voting common stock into common stock. The address for Teachers is 730 Third Avenue, New York, New York 10017. |
(4) | The number of shares of common stock issuable upon conversion of the shares of Series C convertible preferred stock represents less than five percent of both the outstanding shares of common stock and the percentage of total vote. The address for Jackson National Life Insurance Company is c/o PPM America, Inc., 225 West Wacker Drive, Chicago, Illinois 60606. |
27
COMPENSATION COMMITTEE INTERLOCKS AND INSIDER PARTICIPATION
Messrs. Traynor, Hallagan, M. Morris, and Phillips served on the Compensation Committee for all of 2008. None of these directors is, or was during 2008, an officer or employee of the Company. Mr. M. Morris founded the Company in 1985, and was an officer at all times prior to 1997.
Mr. Phillips is Chief Executive Officer of PAX, Inc., a supplier of fabricated heavy industrial steel to the petrochemical, petroleum refining, and power industries. PAX, Inc. has been a Company policyholder at various times since 1994. PAX paid premiums to the Company of $229,666 in 2008, and is expected to pay premiums to the Company of $211,000 in 2009. See Executive CompensationCertain Relationships and Related Transactions on page 23 of this proxy statement.
COMPENSATION COMMITTEE REPORT
The Compensation Committee has reviewed and discussed with management the Compensation Discussion and Analysis. Based on that review and discussion, the Compensation Committee recommended to the Board of Directors of the Company that the Compensation Discussion and Analysis be included in the Companys 2008 Annual Report on Form 10-K and this proxy statement.
This report is submitted by the members of the Compensation Committee of the Board.
Members of the Compensation Committee
Sean M. Traynor (Chair) | Thomas W. Hallagan | Millard E. Morris | Daniel Phillips |
AUDIT COMMITTEE REPORT
Management is responsible for the Companys system of internal controls over financial reporting and for preparing its financial statements. The Companys independent registered public accounting firm, Ernst & Young LLP, is responsible for performing an independent audit of the Companys consolidated financial statements in accordance with the standards of the Public Company Accounting Oversight Board (United States), and to issue a report thereon. The Audit Committee is responsible for overseeing managements conduct of the financial reporting process and system of internal control.
The Audit Committee reviewed and discussed with both management and the Companys independent registered public accounting firm the audited financial statements of the Company for the year ended December 31, 2008 prior to their issuance. During 2008, management advised the Audit Committee that each set of financial statements reviewed had been prepared in accordance with generally accepted accounting principles, and reviewed significant accounting and disclosure issues with the Audit Committee. These reviews included discussion with the independent registered public accounting firm of matters required to be discussed pursuant to Statement on Auditing Standards (SAS) No. 61, as amended, including the quality of the Companys accounting principles, the reasonableness of significant judgments and the clarity of disclosures in the financial statements. The Audit Committee also discussed with its independent registered public accounting firm matters relating to its independence and received the written disclosures and letter from Ernst & Young LLP required by applicable requirements of the Public Company Accounting Oversight Board regarding the independent accountants communications with the Audit Committee concerning independence.
Taking all of these reviews and discussions into account, all of the Audit Committee members, whose names are listed below, recommended to the Board that it approve the inclusion of the Companys audited financial statements in the Companys Annual Report on Form 10-K for the fiscal year ended December 31, 2008, for filing with the SEC.
Members of the Audit Committee
Austin P. Young III (Chair) | Jared A. Morris | Randy Roach |
28
INDEPENDENT PUBLIC ACCOUNTANTS
Selection. Ernst & Young LLP served as the Companys independent registered public accounting firm for 2008 and has been selected by the Audit Committee to serve as the Companys independent registered public accounting firm for 2009. Representatives of Ernst & Young will attend the Annual Meeting, will have an opportunity to make a statement and will be available to respond to questions.
Audit and Non-Audit Fees. The following table presents fees for audit services rendered by Ernst & Young for the audit of the Companys annual financial statements for 2008 and 2007, and fees billed for other services rendered by Ernst & Young.
2008 | 2007 | |||||
Audit Fees (1) |
$ | 1,113,420 | $ | 1,125,955 | ||
Audit-Related Fees (2) |
3,500 | 3,500 | ||||
Tax Fees (3) |
23,615 | 15,766 | ||||
All Other Fees |
0 | 0 |
(1) | Audit Fees consist principally of fees for the audit of the Companys consolidated financial statements and reviews of the Companys quarterly financial information. |
(2) | Audit-Related Fees consist of service costs related to the Companys use of Ernst & Youngs online accounting and reporting research tool. |
(3) | Tax Fees consist principally of fees for tax compliance, tax advice, and tax planning. |
Pre-Approval Policies and Procedures. The Audit Committees policy is to pre-approve all audit and non-audit services provided to the Company by its independent registered public accounting firm (except for items exempt from pre-approval requirements under applicable laws and rules). All audit and non-audit services for 2008 were pre-approved by the Audit Committee.
29
SECTION 16(A) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Compliance with Section 16(a) of the Securities Exchange Act of 1934, as amended, requires the Companys executive officers and directors, and persons who own more than 10% of a registered class of its equity securities, to file reports of ownership and changes in ownership with the SEC. Officers, directors, and greater than 10% shareholders are required by SEC rules to furnish the Company with copies of all Section 16(a) forms they file.
Based solely on a review of the copies of such forms furnished to the Company, the Company believes that during 2008 all Section 16(a) filing requirements applicable to its officers, directors and greater than 10% shareholders were in compliance with Section 16(a), except that Mr. Traynor was late in filing a required report on Form 4 related to a transfer of shares.
SHAREHOLDER PROPOSALS FOR 2010 ANNUAL MEETING OF SHAREHOLDERS
In order to be included in the Companys proxy materials for the 2010 annual meeting of shareholders, a shareholder proposal must be received in writing by the Company at 2301 Highway 190 West, DeRidder, Louisiana 70634 by January 6, 2010 and otherwise comply with all requirements of the SEC for shareholder proposals.
In addition, the Companys Bylaws provide that any shareholder who desires to bring a proposal before an annual meeting must give timely written notice of the proposal to the Companys Secretary. To be timely, the notice (other than a notice recommending a director candidate) must be delivered to the above address not less than 60 nor more than 90 calendar days prior to the annual meeting. In the event public announcement of the date of the annual meeting is not made at least 75 calendar days prior to the date of the annual meeting, the notice must be received not later than the close of business on the 10th calendar day following the day on which public announcement is first made of the date of the annual meeting. Under the Companys Bylaws, a notice recommending a director candidate must be delivered to the above address not less than 60 nor more than 90 calendar days before the anniversary of the date on which the Company first mailed its proxy materials for the prior years annual meeting of shareholders. To be timely, a notice recommending a director candidate must be received no earlier than February 5, 2010 and no later than March 7, 2010. The notice must also describe the shareholder proposal in reasonable detail and provide certain other information required by the Companys Bylaws. A copy of the Companys Bylaws is available upon request from the Companys Secretary.
OTHER MATTERS
The Board does not know of any other matters that are to be presented for action at the Annual Meeting. If any other matters properly come before the Annual Meeting or any adjournment or postponement thereof, it is intended that the enclosed proxy will be voted in accordance with the judgment of the persons voting the proxy.
By Order of the Board of Directors,
Todd Walker
Executive Vice President,
General Counsel, and Secretary
DeRidder, Louisiana
May 6, 2009
30
ANNUAL MEETING OF SHAREHOLDERS OF
AMERISAFE, INC.
Meeting Date: June 15, 2009 at 9:00 a.m., local time
Location: 2301 Highway 190 West, DeRidder, LA 70634
For directions, please call (337) 463-9052.
PROXY VOTING INSTRUCTIONS
INTERNET - Access www.voteproxy.com and follow the
on-screen instructions. Have your proxy card available when you
access the web page, and use the Company Number and Account
Number shown on your proxy card.
Vote online until 11:59 PM EST the day before the meeting.
MAIL - Sign, date and mail your proxy card in the envelope
provided as soon as possible.
IN PERSON - You may vote your shares in person by attending
the Annual Meeting.
COMPANY NUMBER
ACCOUNT NUMBER
Important Notice Regarding Internet Availability of Proxy Materials for the Shareholder Meeting to be held on June 15, 2009:
The Notice of Annual Meeting of Shareholders and Proxy Statement and the 2008 Annual Report to Shareholders are available at
https://www.sendd.com/EZProxy/?project_id=288.
Please detach along perforated line and mail in the envelope provided IF you are not voting via the Internet.
20230000000000000000 0 061509
THE BOARD OF DIRECTORS RECOMMENDS A VOTE FOR THE ELECTION OF DIRECTORS AND FOR PROPOSAL 2.
PLEASE SIGN, DATE AND RETURN PROMPTLY IN THE ENCLOSED ENVELOPE. PLEASE MARK YOUR VOTE IN BLUE OR BLACK INK AS SHOWN HERE
FOR AGAINST ABSTAIN
1. Election of Directors: Class with Term Ending in 2012: 2. Ratification of the appointment of Ernst & Young LLP as the
Companys independent registered accounting firm for 2009.
NOMINEES:
FOR ALL NOMINEES Millard E. Morris Term Ending in 2012
Randy Roach Term Ending in 2012 Discretionary authority is hereby granted with respect to such other matters as
may properly come before the meeting. The shareholder below acknowledges
receipt of the Notice of Annual Meeting of Shareholders, the Proxy Statement and
the Annual Report, each of which has been furnished herewith.
WITHHOLD AUTHORITY
FOR ALL NOMINEES
FOR ALL EXCEPT
(See instructions below)
PLEASE MARK, SIGN, DATE AND RETURN THIS PROXY CARD PROMPTLY
USING THE ENCLOSED ENVELOPE.
INSTRUCTIONS: To withhold authority to vote for any individual nominee(s), mark FOR ALL
EXCEPT and fill in the circle next to each nominee you wish to withhold, as
shown here:
To change the address on your account, please check the box at right and
indicate your new address in the address space above. Please note that
changes to the registered name(s) on the account may not be submitted via
this method.
Signature of Shareholder Date: Signature of Shareholder Date:
Note: Please sign exactly as your name or names appear on this Proxy. When shares are held jointly, each holder should sign. When signing as executor, administrator, attorney, trustee or guardian, please give full
title as such. If the signer is a corporation, please sign full corporate name by duly authorized officer, giving full title as such. If signer is a partnership, please sign in partnership name by authorized person.
AMERISAFE, INC.
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS FOR THE ANNUAL MEETING OF SHAREHOLDERS
TO BE HELD ON JUNE 15, 2009
Todd Walker, Geoffrey R. Banta, and G. Janelle Frost, and each of them, as the true and lawful attorneys, agents, and proxies of the undersigned, with full power of substitution and resubstitution, are hereby authorized to represent and to vote all shares of common stock and Series C convertible preferred stock of AMERISAFE, Inc. (the Company) held of record by the undersigned on April 24, 2009 at the Annual Meeting of Shareholders to be held at 9:00 a.m. (local time) on June 15, 2009, at the Companys corporate headquarters located at 2301 Highway 190 West, DeRidder, Louisiana 70634 and any adjournment or postponement thereof. Any and all proxies heretofore given are hereby revoked.
WHEN PROPERLY EXECUTED, THIS PROXY WILL BE VOTED AS DESIGNATED BY THE UNDERSIGNED. IF NO CHOICE IS SPECIFIED, THE PROXY WILL BE VOTED FOR EACH DIRECTOR NOMINEE AND FOR RATIFICATION OF THE APPOINTMENT OF ERNST & YOUNG LLP.
(Continued and to be signed on the reverse side.)
14475