SECURITIES AND EXCHANGE COMMISSION
WASHINGTON, D.C. 20549
SCHEDULE 14A
(RULE 14a-101)
INFORMATION REQUIRED IN PROXY STATEMENT
SCHEDULE 14A INFORMATION
PROXY STATEMENT PURSUANT TO SECTION 14(a) OF THE
SECURITIES EXCHANGE ACT OF 1934
(AMENDMENT NO. )
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PROASSURANCE CORPORATION
100 Brookwood Place
Birmingham, Alabama 35209
NOTICE OF ANNUAL MEETING OF STOCKHOLDERS
to be held May 16, 2012
To our Stockholders:
The Annual Meeting of Stockholders of ProAssurance Corporation (ProAssurance) will be held at 9:00 a.m., local time, on Wednesday, May 16, 2012, on the 5th floor of the headquarters of ProAssurance, located at 100 Brookwood Place, Birmingham, Alabama 35209, for the following purposes:
(1) | To elect four (4) directors of ProAssurance, as Class II directors, to serve until the 2015 annual meeting and until their successors are elected and qualified; |
(2) | To elect one (1) director of ProAssurance, as a Class III director, to serve a one (1) year term until the 2013 annual meeting and until such directors successor is elected and qualified; |
(3) | To ratify the appointment of Ernst & Young LLP as independent auditors; |
(4) | An advisory vote to approve the compensation of our named executive officers disclosed in this proxy statement; and |
(5) | To transact such other business as may properly come before the annual meeting or any adjournment or postponement thereof. |
The Board of Directors set March 23, 2012 as the record date for the annual meeting. You will only be entitled to notice of, and to vote at, the annual meeting if you were a holder of record of shares of ProAssurances Common Stock at the close of business on the record date. The stock transfer books will not be closed.
We may adjourn the annual meeting without notice other than announcement at the meeting or adjournments thereof, and any business for which notice is hereby given may be transacted at any such adjournment.
We have provided details concerning those matters to come before the annual meeting in the accompanying proxy statement. Whether you plan to attend the annual meeting or not, please sign, date and return the enclosed proxy card in the envelope provided. Returning your proxy card does not deprive you of your right to attend the annual meeting and to vote your shares in person.
A copy of ProAssurances Annual Report to the Stockholders for the year ended December 31, 2011, is enclosed, and is also available in the Investor Relations section of our website at www.ProAssurance.com. We hope you will find it informative.
By order of the Board of Directors,
Jeffrey P. Lisenby
Secretary
April 5, 2012
PROASSURANCE CORPORATION
100 Brookwood Place
Birmingham, Alabama 35209
PROXY STATEMENT
Annual meeting of Stockholders
to be held May 16, 2012
INTRODUCTION
We are furnishing this proxy statement and proxy card to the stockholders of ProAssurance Corporation, which we sometimes refer to as ProAssurance or the Company, on behalf of ProAssurances Board of Directors on or about April 5, 2012. Our Board of Directors is soliciting your proxy to vote your shares at the annual meeting of ProAssurances stockholders to be held at 9:00 a.m., local time, on Wednesday, May 16, 2012, on the 5th floor of our headquarters located at 100 Brookwood Place, Birmingham, Alabama 35209, or at any adjournment or postponement thereof.
What is a proxy?
A proxy is a person or persons whom you designate to vote your stock. If you designate someone as your proxy in a written document, that document is called a proxy card.
Who pays for the proxy solicitation?
ProAssurance will pay the expenses of the preparation of proxy materials and the solicitation of proxies for the annual meeting. Certain of our directors, officers or employees may solicit your proxy and they will receive no additional compensation for such solicitation. We will reimburse brokers and other nominees for costs incurred by them in mailing proxy materials to beneficial owners in accordance with applicable rules.
What is the purpose of the annual meeting?
As outlined in the meeting notice, at the annual meeting the stockholders will be asked to elect four (4) members to the Board of Directors of ProAssurance, as Class II directors, to serve until the 2015 annual meeting, and to elect one (1) member to the Board of Directors of ProAssurance, as a Class III director, to serve a one (1) year term until the 2013 annual meeting and to ratify the appointment of Ernst & Young LLP as independent auditors. Additionally, stockholders will be asked to cast an advisory vote on the approval of our executive compensation as disclosed in this proxy statement.
How does the Board of Directors recommend that I vote?
The Board of Directors recommends a vote FOR electing all nominees for director (Proposal 1); FOR ratifying the appointment of Ernst & Young LLP as our independent auditors (Proposal 2); and FOR the approval of the compensation of our named executive officers, as disclosed in this proxy statement (Proposal 3).
What is the record date and what does it mean?
The Board of Directors set March 23, 2012 as the record date for the annual meeting. You are entitled to notice of and to vote at the annual meeting if you own shares as of the close of business on our record date.
How many shares are entitled to vote at the annual meeting?
At the close of business on the record date there were 30,709,226 outstanding shares of our common stock, par value $0.01 per share (Common Stock). Additionally, we hold 3,877,186 shares as treasury shares that cannot be voted at the meeting. You are entitled to one vote in person or by proxy on all matters properly to come before the annual meeting for each share of our Common Stock that you own on the record date.
What constitutes a quorum?
The presence, in person or by proxy, of the holders of one-third of the shares of Common Stock entitled to vote at the meeting will constitute a quorum to conduct business at the annual meeting. Proxies received but marked as abstentions and broker non-votes (which occur where shares held by brokers or nominees for beneficial owners are not voted on a matter) will be included in the calculation of the number of shares considered to be present at the meeting.
How do I vote?
If you are a record owner of our Common Stock you may vote your shares by attending the meeting and voting in person or you may appoint a proxy to vote your shares on matters properly presented at the annual meeting in any of three ways:
| by signing and returning the enclosed proxy card in the enclosed envelope; or |
| by using the internet in accordance with instructions on the proxy card; or |
| by using a touchtone telephone and following the instructions on the enclosed proxy card. |
If you properly cast your vote, and your vote is not subsequently revoked, your vote will be voted in accordance with your instructions. Stockholders appointing proxies via the internet and by telephone should understand that there may be costs associated with proxy appointments in such manners, such as usage charges from internet access providers and telephone companies, which must be borne by the stockholder.
How do I vote if my shares are in street name?
If you hold shares in street name (that is, through a bank, broker or other nominee), your shares must be voted in accordance with instructions provided by the nominee. If your shares are held in the name of a nominee and you would like to attend the annual meeting and vote in person, you may contact the person in whose name your shares are registered and obtain a proxy from that person and bring it to the annual meeting.
How do I know if I hold my shares in street name?
If your shares are held in a brokerage account or by a bank or other nominee, you are considered the beneficial owner of those shares, and your shares are considered held in street name. However, if your shares are registered directly in your name with our transfer agent, you are considered the stockholder of record of those shares.
How do I appoint my proxy on the internet?
You can appoint your proxy vote at www.proxyvote.com, regardless of how you hold your shares. You will need to have the Control Number from your proxy notice or proxy card available.
Will my proxy appointment on the internet be secure and accurate?
The internet and telephone procedures are designed to authenticate stockholders identities, to allow stockholders to give their voting instructions and to confirm that stockholders instructions have been recorded properly. We have been advised that the internet and telephone procedures that have been made available to you are consistent with the requirements of applicable law.
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What is the deadline for submitting my proxy?
Proxy appointments must be received by 11:59 p.m., Birmingham, Alabama time, on May 15, 2012. Submitting your proxy via the internet or by telephone will not affect your right to vote in person should you decide to attend the annual meeting.
Can I revoke my proxy?
Yes. You may revoke your proxy prior to the annual meeting by either (i) submitting to ProAssurance a properly executed proxy bearing a later date, (ii) by providing different telephone or internet instructions at a later date or in person at the meeting, or (iii) by giving written notice of revocation to the Secretary of ProAssurance. The mailing address of ProAssurance is P.O. Box 590009, Birmingham, Alabama 35259-0009, and the street address is 100 Brookwood Place, Birmingham, Alabama 35209.
Are the materials for the annual meeting available on the internet?
Yes. The materials for ProAssurances 2012 Annual Meeting of Stockholders (the 2011 Annual Report to the Stockholders, which includes our Annual Report on Form 10-K for the year ended December 31, 2011, proxy statement and proxy card) are available on the internet at www.proxyvote.com. Our proxy statement and proxy card for the annual meeting and our 2011 Annual Report also will be available through the Investor Relations section of our website at www.ProAssurance.com until at least May 16, 2013. Our Annual Report to the Stockholders and Annual Report on Form 10-K, and other materials on our website are not proxy soliciting materials.
How do I receive a printed copy of the materials for the annual meeting?
You may obtain a printed copy of this proxy statement, our 2011 Annual Report to the Stockholders and 2011 Annual Report on Form 10-K (including the financial statements and financial statement schedules but without exhibits) without charge by contacting Frank B. ONeil at our address shown above, by telephone at (205) 877-4400 or (800) 282-6242, or by e-mail at Investor@ProAssurance.com. Copies of exhibits to the Annual Report on Form 10-K will be provided upon specific request subject to a charge to cover the cost of producing the copies. You may also request a copy through www.proxyvote.com using your Control Number.
Has ProAssurance made any significant changes to its corporate governance in the past year?
Yes, we made changes in 2011 to enhance our corporate governance by adopting an anti-hedging policy and a Lead Director Policy and providing for annual advisory votes on our executive compensation.
The DoddFrank Wall Street Reform and Consumer Protection Act directs the Securities and Exchange Commission (SEC) to adopt rules requiring public companies to disclose in their proxy statement whether any employee or director is permitted to hedge against declines in the market value of the companys securities. In anticipation of the SEC rules, we revised our Code of Ethics and Conduct to include an anti-hedging policy. In addition, in 2011 our Board of Directors adopted a Lead Director Policy to provide a single point of leadership and authority, and to enhance the responsible functioning of each director in carrying out his or her fiduciary obligations to ProAssurance and our stockholders. Finally, after the stockholders voted at the 2010 annual meeting to cast an advisory vote on the approval of our executive compensation on an annual basis, the Board of Directors voted to have the advisory vote every year until such time as the stockholders vote otherwise.
We describe these actions in greater detail below under Summary of Changes to Corporate Governance Policies and Procedures in 2011 starting on page 14.
How can I get information or documents regarding corporate governance at ProAssurance?
Our Board of Directors has adopted a Policy Regarding Determination of Director Independence, including categorical standards to assist in determining independence, and has adopted charters for our Audit Committee,
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Compensation Committee, and Nominating/Corporate Governance Committee, as well as Corporate Governance Principles and our Code of Ethics and Conduct. All of these documents and policies are available in the Corporate Governance section of our website, www.ProAssurance.com. Printed copies of our committee charters, Corporate Governance Principles, Code of Ethics and Conduct, and the Policy Regarding Determination of Director Independence may be obtained by contacting Frank B. ONeil, Senior Vice President, ProAssurance Corporation, either by mail at P.O. Box 590009, Birmingham, Alabama 35259-0009, by telephone at (205) 877-4400 or (800) 282-6242 or by e-mail at Investor@ProAssurance.com.
SOLICITATION BY BOARD OF DIRECTORS
Our Board of Directors is soliciting your proxy to vote at the 2012 annual meeting. In addition to the solicitation of proxies by mail and the internet, solicitation may be made by certain of our directors, officers or employees telephonically, electronically or by other means of communication. We have not retained a proxy solicitor to assist in the solicitation of proxies, but if we decide to do so we will pay for the fees and other expenses of the solicitor.
PROPOSAL 1 ELECTION OF DIRECTORS
The term for our Class II directors will expire at the 2012 annual meeting. Under our By-Laws, Jerry D. Brant, D.P.M., William H. Woodhams, M.D. and Wilfred W. Yeargan, Jr., M.D., who are currently Class II directors, are ineligible to stand for reelection at the annual meeting this year because each will have attained the age of 72 by December 31, 2012. The Board of Directors has nominated M. James Gorrie, Anthony R. Tersigni, Ed.D., FACHE, Frank A. Spinosa, D.P.M., and Thomas A.S. Wilson, Jr., M.D. for election to the Board of Directors at the 2012 annual meeting as Class II directors. In addition, the Board of Directors has nominated John J. McMahon, Jr., Esq. for election to the Board of Directors at the 2012 annual meeting as a Class III director.
In order to maintain equality in the number of directors in each class of directors as much as possible, as required by our Certificate of Incorporation, our Nominating/Corporate Governance Committee deemed it appropriate to reassign Mr. McMahon to Class III to serve a one (1) year term from 2012 to 2013, and to be eligible to stand for election to a full three (3) year term thereafter. The Nominating/Corporate Governance Committee also deemed it appropriate to assign our new director nominees, M. James Gorrie, Anthony R. Tersigni, Ed.D., FACHE, Frank A. Spinosa, D.P.M., and Thomas A.S. Wilson, Jr., M.D., to Class II, each nominated to stand for election for a three (3) year term from 2012 to 2015.
At the annual meeting, you will be asked to elect the following persons as Class II directors to hold office for terms ending at the annual meeting of stockholders to be held in 2015:
M. James Gorrie (Age 49) is the President and Chief Executive Officer of Brasfield & Gorrie in Birmingham, Alabama, a construction firm with recent annual revenues in excess of $2 billion. He holds a B.S. in Building Science from Auburn University and serves as a Director of First Commercial Bank (a division of Synovus Bank, one of the largest community banks in the Southeast) and St. Vincents Hospital in Birmingham, among other entities.
Frank A. Spinosa, D.P.M. (Age 57) is a board-certified podiatrist and is a partner and founder of Shelter Island Podiatry Associates in Shelter Island, New York. Dr. Spinosa serves as a member of the Board of Trustees and as Vice President of the American Podiatric Medical Association and is a past President of the New York State Podiatric Medical Association. He has taught as an Associate Professor of Radiology at the New York College of Podiatric Medicine, has authored numerous scientific papers and textbook chapters and has lectured nationally.
Anthony R. Tersigni, Ed.D., FACHE (Age 62) is the President and Chief Executive Officer of Ascension Health Alliance in St. Louis, Missouri, the new parent holding company for Ascension Health. Ascension Health
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is the largest not-for-profit and the largest Catholic health system in the United States. Prior to the creation of the new holding company organizational structure, Dr. Tersigni served as the President and Chief Executive Officer of Ascension Health for over 7 years. Dr. Tersigni holds a doctorate in the field of leadership and organizational development from Western Michigan University in Kalamazoo, Michigan, as well as honorary doctorates from the Aquinas Institute of Theology and St. Louis University.
Thomas A.S. Wilson, Jr., M.D. (Age 50) is a board-certified neurosurgeon with Neurosurgical Associates, P.C., in Birmingham, Alabama. He holds a B.S. in natural science and mathematics from Washington & Lee University and M.D. from Vanderbilt University. He completed an internship in general surgery and a residency in neurosurgery at Bowman Gray School of Medicine, Wake Forest University. He is the author of numerous publications and presentations.
At the annual meeting, you will be asked to elect the following person as a Class III director to hold office for a one (1) year term ending at the annual meeting of stockholders to be held in 2013:
John J. McMahon, Jr., Esq. (Age 69) has served as a director of ProAssurance since February 22, 2002. Mr. McMahon is Chairman of Ligon Industries, a manufacturer of waste water treatment equipment, aluminum castings and hydraulic cylinders. He served as Chairman of the executive committee of McWane, Inc. in Birmingham, Alabama, from 1999 until December 31, 2005. Mr. McMahon currently serves as a director of Protective Life Corporation and formerly served as a director of Alabama National Bancorporation and John H. Harland Company.
The persons named in the boards proxy card have advised us that, unless a contrary direction is indicated on your proxy card, they intend to vote the shares appointing them as proxies in favor of the named nominees. If the nominees should be unable to serve, and the Board of Directors knows of no reason to anticipate that this will occur, the persons named in the proxy card will vote for such other person or persons as may be recommended by our Nominating/Corporate Governance Committee and designated by the Board of Directors, or the Board of Directors may decide not to elect an additional person as a director. The persons named in the proxy card will have no authority to vote for the election of any person other than the nominees or their substitutes in the election of directors.
All of the nominees have been approved, recommended and nominated for election to the Board of Directors by our Nominating/Corporate Governance Committee and by our Board of Directors in accordance with our Corporate Governance Principles. In addition, all nominees have tendered their irrevocable resignations in accordance with our By-Laws and Corporate Governance Principles, as further discussed below.
In December 2010, we amended our By-Laws to provide for a majority voting standard for the election of directors in uncontested elections (elections where the number of nominees is not greater than the number of directors to be elected). The election of directors pursuant to this proposal constitutes an uncontested election. Directors in uncontested elections must receive a greater number of votes for his or her election than votes withheld from such election. Prior to 2011, directors in uncontested elections were elected under a plurality vote standard, in which nominees receiving the most votes were elected, regardless of how many shares were voted against the nominee. Plurality voting will still apply in contested elections where there are more nominees than directors to be elected. With respect to the election of directors, you may vote for all of the nominees or withhold authority to vote for any or all of the nominees. On January 25, 2012, the New York Stock Exchange (NYSE) notified listed companies that brokers can no longer vote uninstructed shares in a proposal relating to, among other corporate governance items, the majority voting of directors. As a result, if you hold your shares in street name with your broker and you do not instruct your broker how to vote on each of the other proposals, your broker will not vote for you on Proposal 1 (election of directors). Because the vote required for Proposal I (election of directors) is a majority of the votes present in person or by proxy at the meeting and entitled to vote on the proposal, with majority meaning that the number of shares voted for a directors election exceeds the number of shares voted against such directors election, abstentions and broker non-votes will have no effect on the outcome of the voting on the proposal.
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Under the laws of Delaware, ProAssurances state of incorporation, if an incumbent director is not elected, that director continues to serve as a holdover director until the directors successor is duly elected and qualified, even if there are more votes withheld than cast for the director. As a result, the Board of Directors has adopted a policy that requires each nominee for election as a director to tender, as a condition to the Board of Directors nomination of that director, a written irrevocable resignation as a director to be effective after the next annual meeting at which such person is nominated for election to the Board of Directors if the following conditions are satisfied: (1) such person is nominated as a director in an uncontested election; (2) such person receives a greater number of withheld votes from his or her election than votes for such election; and (3) such resignation is accepted by the Board of Directors. If any nominee in an uncontested election does not receive the required vote for election, the Board of Directors will decide whether to accept or reject the resignation previously tendered by such nominee. The Board of Directors may consider all factors it deems relevant in deciding whether to reject a tendered resignation, including, but not limited to, the following: (i) any stated reasons why stockholders withheld votes from such nominee, (ii) any alternatives for curing the underlying cause of the withheld votes, (iii) if the nominee is a current director, the directors tenure, (iv) the nominees qualifications, (v) the nominees past and expected future contributions to ProAssurance, and (vi) the overall composition of the Board of Directors, including whether accepting the resignation would cause ProAssurance to fail to meet any applicable SEC or NYSE requirements. The Board of Directors is required to act on the resignation within ten days following certification of the stockholder vote indicating that such person received a greater number of withheld votes in the uncontested election. A Director who is elected in an uncontested election but who received a greater number of withheld votes will serve as a Director until the Board accepts such Directors resignation.
THE BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS THAT THE STOCKHOLDERS VOTE FOR THE NOMINEES NOMINATED FOR ELECTION AS DIRECTORS BY THE BOARD OF DIRECTORS.
Board of Directors
Our Certificate of Incorporation provides that our Board of Directors is comprised of at least three and not more than twenty-four directors, as determined by the Board of Directors. The Certificate of Incorporation requires that our directors be divided into three classes as nearly equal as possible and that the directors serve staggered terms of three years. The remaining directors may fill any vacancies on the Board of Directors resulting from the death, resignation or removal of a director or from any increase in the number of directors. A director elected by the directors to fill a vacancy on the Board of Directors holds office until the next election of the class of directors for which such director has been chosen.
The Board of Directors has nominated M. James Gorrie, Frank A. Spinosa, D.P.M., Anthony R. Tersigni, Ed.D., FACHE and Thomas A.S. Wilson, Jr., M.D. for election to the Board of Directors at the 2012 annual meeting as Class II directors as set forth under the caption Proposal 1 Election of Directors. In addition, the Board of Directors has nominated John J. McMahon, Jr., Esq. for election to the Board of Directors at the 2012 annual meeting as a Class III director also set forth under the caption Proposal 1 Election of Directors. Information regarding the nominees is set forth above and information regarding the directors continuing in office is set forth below, all of which was confirmed by them for inclusion in this proxy statement. Information regarding stock ownership by the nominees and continuing directors is set forth in the table under the caption Beneficial Ownership of Our Common Stock included elsewhere in this proxy statement.
Class III Directors Continuing in Office Term Expiring in 2013
Victor T. Adamo, Esq., CPCU (Age 64) has served as a director and President of ProAssurance since June 2001. Prior to June 2001, Mr. Adamo served as an officer of our insurance subsidiary, ProAssurance Casualty Company (formerly, ProNational Insurance Company) (1985-2001), and as a director and President and Chief Executive Officer of its former holding company, Professionals Group, Inc. (1996-2001). Prior to joining ProAssurance Casualty Company, Mr. Adamo was in private legal practice from 1975 to 1985.
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William J. Listwan, M.D. (Age 69) has served as a director of ProAssurance since September 2006. Dr. Listwan was a member of the Board of Directors of ProAssurance Wisconsin Insurance Company (PRA Wisconsin), formerly Physicians Insurance Company of Wisconsin, Inc. from its organization in 1986 until its merger with ProAssurance in August 2006. PRA Wisconsin was recently merged into ProAssurance Casualty Company. Dr. Listwan practiced Internal Medicine with the Aurora Health Center in West Bend, Wisconsin, from July 1974 to April 2006. From April 2006 until July 2009 he practiced on the faculty of the Medical College of Wisconsin (MCW). He continues to teach medical students as a volunteer and currently holds an appointment as Associate Clinical Professor of Medicine at MCW. He has served as a member of the Board of Trustees at MCW and was the President of Wisconsin Medical Society from 1992-1993. He currently works part time for Quad-Med, a subsidiary of Quad Graphics, Inc, in Milwaukee.
W. Stancil Starnes, Esq. (Age 63) was elected to the Board of Directors on September 5, 2007 and serves as its Chairman. Mr. Starnes was appointed as Chief Executive Officer of ProAssurance on July 2, 2007. Mr. Starnes served as the senior and managing partner of the law firm of Starnes & Atchison LLP in Birmingham, Alabama, where he was extensively involved with ProAssurance and its predecessors in the defense of medical liability claims for over 25 years. He withdrew from the firm in October 2006 to serve as President, Corporate Planning and Administration of Brasfield & Gorrie, Inc., a commercial construction firm based in Birmingham, Alabama, where he served until May 2007. Mr. Starnes currently serves as a director of Infinity Property and Casualty Corporation, a public insurance holding company based in Birmingham, Alabama, where he serves on the audit, compensation and executive committees. He formerly served as a director of Alabama National Bancorporation.
Class I Directors Continuing in Office Term Expiring in 2014
Lucian F. Bloodworth (Age 71) has served as a director of ProAssurance since August 22, 2002. Mr. Bloodworth has been the Chairman of Cain Manufacturing, a manufacturer of specialty parts for air distribution and roofing based in Birmingham, Alabama since 1988. Prior to that time he was a senior executive for life insurance subsidiaries of Protective Life Corporation and for National Bank of Commerce. Mr. Bloodworth has been a fellow of the Society of Actuaries and a member of the American Academy of Actuaries.
Robert E. Flowers, M.D. (Age 62) has served as a director of ProAssurance since June 2001. Prior to June 2001, Dr. Flowers served as a director of our insurance subsidiary, ProAssurance Indemnity Company, Inc. (formerly, The Medical Assurance Company, Inc.) from 1985 to 2001, and as a director of its former holding company, Medical Assurance, Inc. (1995-2001). Dr. Flowers practiced as a physician with Gynecology Associates of Dothan P.C., Dothan, Alabama, prior to his retirement in 2001.
Ann F. Putallaz, Ph.D. (Age 66) has served as a director of ProAssurance since June 2001. Prior to 2001, Ms. Putallaz served as a director of our predecessor, Professionals Group, Inc. (1996-2001), and as its Vice-Chairman (1999-2001). Ms. Putallaz received her Ph.D. in economics in 1974 and has served in various capacities for firms engaged in the investment management business since 1983. Ms. Putallaz is the Director of Data and Communication Services of Munder Capital Management, an investment advisor to The Munder Funds, an open end investment company registered under the Investment Company Act of 1940.
Drayton Nabers, Jr., Esq. (Age 67) served as a director of ProAssurance from February 2002 until he resigned effective December 31, 2002, to serve as Finance Director of the State of Alabama. Mr. Nabers served as Finance Director until June 2004, when he was appointed Chief Justice of the Alabama Supreme Court. He left the Court in 2006, and Mr. Nabers was elected to serve again as a director of ProAssurance at the 2008 annual meeting. He is currently in private practice with the law firm of Maynard, Cooper & Gale, PC in Birmingham, Alabama. Mr. Nabers was a senior executive officer of Protective Life Corporation, a public insurance holding company based in Birmingham, Alabama, from 1979 until his retirement as its Chairman and Chief Executive Officer in 2001. He is currently a director of Infinity Property and Casualty Corporation, where he serves as Chairman of the nominating and corporate governance committee, and is a member of the investment and executive committees.
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Independent Directors
As required by the New York Stock Exchange Corporate Governance Listing Standards, our Board of Directors has determined that a majority of the directors on the board are independent directors. In compliance with the corporate governance requirements of Sarbanes-Oxley Act of 2002 and the applicable rules of the NYSE, our Board of Directors has adopted criteria for use in determining the independence of our directors. A complete description of the criteria adopted by our Board of Directors in determining the independence of our directors is available in the Corporate Governance section of our website at www.ProAssurance.com.
Our Board of Directors has determined that the following directors and nominees for director satisfy the independence criteria described above, and therefore constitute (or in the case of the nominees, would constitute) independent directors:
Lucian F. Bloodworth |
Drayton Nabers, Jr. | |
Robert E. Flowers, M.D. |
Ann F. Putallaz | |
M. James Gorrie |
Frank A. Spinosa, D.P.M. | |
William J. Listwan, M.D. |
Anthony R. Tersigni, Ed.D., FACHE | |
John J. McMahon, Jr. |
Thomas A.S. Wilson, Jr., M.D. |
Certain of the directors or nominees for director have relationships with the Company that fall within the categories of transactions addressed in the independence criteria. The Board considered the relationships in considering the independence of the subject directors or nominees. A discussion of these relationships follows under each of the relevant categories of the independence criteria.
I. Our independence criteria provide that a director cannot be independent if he or she, or a member of his or her immediate family, has served as an executive officer, partner or controlling shareholder of another company that has done business with ProAssurance during the past three (3) years (other than the purchase of insurance in the ordinary course of business or for personal needs), if the sales to, or purchases from, ProAssurance to such entity exceed one percent (1%) of that organizations total annual receipts during each fiscal year ended in such period.
Anthony R. Tersigni, Ed.D., FACHE serves on the governing board of Ascension Health Insurance, Ltd. (AHIL), which is wholly-owned by Ascension Health Alliance. Ascension Health Alliance is also the parent holding company for Ascension Health (AH). Effective January 1, 2011, ProAssurance entered into a Program Agreement with AH (the Program) pursuant to which a branded joint insurance program was created to insure the professional liability of certain physicians and healthcare providers affiliated with the Ascension Health Alliance health system, which is comprised of over 70 non-profit hospitals and other healthcare providers (the System). The Program, marketed under the name Certitude, is administered and underwritten by ProAssurances insurance subsidiaries. Policies issued under the Program are reinsured by AHIL. During 2011, ProAssurances insurance subsidiaries wrote premiums through the Program in the amount of $7,545,913, of which ProAssurance paid a reinsurance premium to AHIL in the amount of $5,027,103 and AHIL paid to ProAssurance a ceding commission of $942,711. The Board found that Dr. Tersigni was not precluded from being independent because the amount of payments to and from ProAssurance was significantly below the one percent (1%) threshold. Furthermore, the Board found that Dr. Tersigni is not precluded from being independent under Section 303A(b)(v) of the NYSE Rules, which precludes independence if the director is a current employee, or an immediate family member is a current executive officer, of a company that has made payments to, or received payments from, the listed company for property or services in an amount which, in any of the last three fiscal years, exceeds the greater of $1 million, or 2% of such other companys consolidated gross revenues.
Frank A. Spinosa, M.D. serves as a member of the Board of Trustees and as Vice President of the American Podiatric Medical Association (the Association), but is not an employee of the Association and receives no compensation for his services. The Association and ProAssurances subsidiary, Podiatry Insurance Company of
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America (PICA), are parties to a License Agreement effective March 1, 2011 (the License Agreement), pursuant to which PICA is required to pay the Association $100,000 per annum for the Associations endorsement of PICAs medical professional liability insurance and for the right to use the Associations name, logo and member list in marketing the endorsed products. PICA has also agreed to pay at least $25,000 per annum in support of the Annual Scientific Meeting; to provide a PICA Risk Management Program at such meeting; and to provide a premium discount to PICA insured podiatric physicians who attend the Risk Management Program. Finally, PICA has agreed to support the Associations Young Member Program at the rate of $175,000 per annum. In 2009, 2010 and 2011, PICA paid the Association $342,500, $388,000 and $388,700, respectively, pursuant to the License Agreement and as miscellaneous donations. Based on these amounts, the Board found that Dr. Spinosa was not precluded from being independent under the independence criteria and the NYSE Rules because the payments to and from ProAssurance was below the minimum threshold of $1,000,000.
II. Our independence criteria provide that a director cannot be independent if he or she has been employed by, or received compensation (other than director compensation) of more than $120,000 from, ProAssurance or any of its subsidiaries in any of the last three years. Prior to 2010, our physician directors were encouraged to serve on the claims and underwriting committees of our insurance subsidiaries. The directors served on these committees in an advisory capacity with other local physicians, most of whom are not directors of ProAssurance. Our independent physician directors (namely, Drs. Flowers, Woodhams and Yeargan) received fees for service on the claims and underwriting committees of our subsidiaries designed to compensate them for taking time away from their practices in order to serve on the committees. In 2004, our Board determined that fees for services on the claims and underwriting committees were not director compensation because these were not committees of the Board. The Board, at its December 2009 meeting, established the Professional Liaison Committee as a standing committee of the Board and appointed each of the independent physicians to the committee to continue to serve as a liaison between the Board and the underwriting and claims committees and the local physician communities in their capacities as directors. Drs. Flowers, Woodhams and Yeargan now interact with the underwriting and claims committees of our insurance subsidiaries in their capacities as members of the Professional Liaison Committee and receive director compensation as members of this Board committee comparable to the compensation they received for service on the claims and underwriting committees. None of Drs. Flowers, Woodhams or Yeargan has received any non-director compensation other than fees received in 2008 and 2009 for service on the claims and underwriting committees, and such fees did not exceed $120,000 per annum in either of those years. Based on the foregoing, the Board determined that Drs. Flowers, Woodhams and Yeargan meet the independence criteria and that the receipt of compensation for service on the underwriting and claims committees does not impair their independence.
Dr. Spinosas spouse has served on the physicians committee of PICA and received compensation and reimbursement of expenses from PICA in the following amounts during the last three years: $19,490 in 2009; $20,711 in 2010; and $20,944 in 2011. Dr. Spinosa did not receive any compensation from PICA or any other subsidiary of ProAssurance during this period. The Board determined that the payments to Dr. Spinosas spouse did not impair his independence because the amount of the fees did not exceed the $120,000 threshold and because his spouse is not dependent on PICA for her primary source of compensation.
We have engaged Dr. Listwan as a consultant under a Consulting and Confidentiality Agreement that provides that Dr. Listwan will provide nonexclusive services to ProAssurance relating to review of insurance cases, facilitating ProAssurances relationship with the Wisconsin Medical Society and serving as chair of ProAssurances Wisconsin underwriting and claims committees in consideration of an annual retainer of $44,000. At its meeting on December 7, 2011, the Board of Directors reviewed this consulting arrangement and determined that Dr. Listwan satisfies the current independence criteria for directors because: (i) Dr. Listwan is not an employee of ProAssurance or any of its subsidiaries based on the Boards review of the terms of Dr. Listwans engagement as a consultant and its consideration of Internal Revenue Service regulations defining employees and independent contractors for purposes of FICA (Federal Insurance Contributions Act) withholding, and the factors used by our Human Resources Department to determine whether a service provider receives a statement on Form W-2 (an employee) or Form 1099 (independent contractor) with respect to its compensation
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for services; and (ii) the compensation payable to Dr. Listwan for services as a consultant would not exceed the limitation on non-director compensation under the NYSE corporate governance rules and ProAssurances current independence criteria.
III. Our independence criteria provide that a director cannot be independent if such director or a member of his or her family has purchased, or if such director has served as an executive officer, partner or controlling stockholder of a company that has purchased, insurance from any of our insurance subsidiaries in any of the last three years and paid more than $1,000,000 in premiums in any of those years. Four directors have purchased medical professional liability insurance from the Company either directly or indirectly through their respective practice entities during the last three years (Drs. Flowers, Listwan, Woodhams and Yeargan), and two of the directors have members of their immediate families who are physicians and are insured by the Company. In addition, Dr. Woodhams is an executive officer of an insured practice entity that has paid premiums for insurance provided by ProAssurance in the following amounts in the last three years: $133,988, $180,940 and $141,993. Our physician directors and the physician members of a directors family acquire the insurance in the ordinary course of business at rates that are consistent with our filed rates and customary underwriting practices. The premiums paid with respect to the individual physicians or the practice entities do not exceed the $1,000,000 premium limitation set forth in the independence criteria.
Two of our new nominees for director have purchased medical professional liability insurance from ProAssurances insurance subsidiaries either directly or indirectly through their respective practice entities during the last three years. Dr. Spinosa and his spouse have purchased individual policies of medical professional liability insurance from PICA during the last three years as follows: 2008-2009 Dr. Spinosa $4,804 and spouse $3,992; 2009-2010 Dr. Spinosa $4,804 and spouse $4,533; 2010-2011 Dr. Spinosa $5,237 and spouse $4,664. Dr. Wilson purchased individual policies of medical professional liability insurance from an insurance subsidiary of ProAssurance in each of the last three years as follows: 2009-2010 $50,961; 2010-2011 $50,961; and 2011-2012 $49,163. Dr. Wilson is also an executive officer of Neurosurgical Associates, P.C., which is insured by one of ProAssurances insurance subsidiaries with a current premium of approximately $206,000. Our Board has consistently found that it is customary and appropriate for our physician directors to obtain their professional liability insurance from our insurance subsidiaries and that the purchase of insurance from our subsidiaries will not impair the independence of a director so long as the premiums paid are less than the $1,000,000 limitation in the independence criteria.
IV. Section 303A.02(a) of the NYSE Rules require the Board of Directors in evaluating the independence of a director or a nominee for election as a director to make an affirmative determination that a director or nominee has no material relationship with ProAssurance that will impair his or her independence. The Board has determined that the relationship between Ascension and ProAssurance will not impair the independence of Dr. Tersigni; the relationship between PICA and the American Podiatric Medical Association will not impair the independence of Dr. Spinosa; the payment of consulting fees to Dr. Spinosas spouse and Dr. Listwan will not impair the independence of Drs. Spinosa and Listwan; the payment of fees for service on the Underwriting and Claims Committee of an insurance subsidiary did not impair the independence of Drs. Flowers, Woodhams and Yeargan; and the purchase of medical professional liability insurance by our directors and their relatives will not impair the independence of Drs. Flowers, Listwan, Woodhams, Yeargan, Spinosa and Wilson.
Qualification of Directors
The Nominating/Corporate Governance Committee and Board of Directors are responsible for determining the appropriate composition of our Board and for the selection of individual candidates. Our Corporate Governance Principles do not establish any specific minimum qualifications or skills that an individual candidate must possess. Rather, the Corporate Governance Principles direct our Nominating/Corporate Governance Committee to take into account all factors it considers appropriate, including a candidates reputation for ethical business dealings, knowledge, skill, experience, expertise and the extent to which the candidate would fill a present need in the composition of the Board.
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We have recruited Directors that we believe bring to our Board of Directors a diverse set of qualifications related to our business and its products. More specifically:
| Our primary product is professional liability insurance for healthcare providers. We believe that it is important to have on our Board healthcare professionals who are, or have been, consumers of our insurance products and who understand the business and professional needs of our customers. |
| Our primary subsidiaries are regulated insurance companies. We believe that it is important to have on our Board persons with experience in the operation of regulated insurance companies. |
| We have a significant business enterprise in the financial services sector. We believe that it is important to have on our Board persons with business experience, including financial services and the governance of publicly traded companies. |
| We also believe that it is important that our Board reflect the core values that guide us in fulfilling our Treated Fairly commitment, which are: integrity, respect, doctor involvement, collaboration, communication and enthusiasm. |
The following discussion addresses the experience, qualifications, attributes and skills that have led us to the conclusion that our director nominees and our current directors should serve on our Board.
Healthcare Providers: Our Board has four physicians who are independent directors: Robert Flowers, M.D., William Listwan, M.D., William Woodhams, M.D. and Wilfred Yeargan, M.D. Jerry Brant D.P.M., resigned from our Board on March 30, 2012, due to his planned retirement from the Company. He was a non-independent management director. Each of these physician-directors is board certified in different medical specialties and has actively practiced medicine for over 30 years (with the exception of Dr. Flowers, who retired from his obstetric and gynecology practice in Dothan, Alabama after more than 20 years). Drs. Brant (certified in podiatric medicine) and Listwan (certified in internal medicine) both held significant leadership positions in national and state medical organizations. Dr. Listwan, who has practiced internal medicine in Wisconsin for over 30 years, served as a board member and President of the Wisconsin Medical Society and is currently on the faculty of the Medical College of Wisconsin in Milwaukee. Dr. Brant served as a board member and President of both the American Podiatric Medical Association and the Illinois Podiatric Medical Association where he practiced podiatric medicine for 30 years prior to becoming the fulltime Chief Executive Officer of PICA. Dr. Woodhams (family practice certification) and Dr. Yeargan (ophthalmology certification) have both practiced in their specialties for over 35 years and have been active in their respective local specialty medical societies.
In light of the expected retirement of Dr. Brant from the Board of Directors, our Nominating/Corporate Governance Committee nominated Frank A. Spinosa, D.P.M. for election as a director to bring continued valuable podiatric perspective to the Board. Dr. Spinosa is a member of the Board of Trustees of the American Podiatric Medical Association and is a past President of the New York State Podiatric Medical Association, and has taught at the New York Collection of Podiatric Medicine. In light of the planned retirements of Drs. Woodhams and Yeargan, the committee nominated Thomas A.S. Wilson, Jr., M.D. for election as a director to bring continued essential medical perspective to the Board. Dr. Wilson is a board-certified neurosurgeon who has been in practice for 19 years and has authored numerous publications and presentations.
The presence of our independent physician-directors reflects our commitment to local market presence and to our physician heritage. Drs. Flowers and Yeargan have served on our regional claims committee in Alabama for over twenty years. Dr. Woodhams served on the board and claims committee of our Michigan predecessor from 1980 until its merger with ProAssurance in 2001 and also served on the board and claims committee of our Indiana predecessor for over 10 years prior to our acquisition of that company. Dr. Listwan served on the board and claims committee of our Wisconsin predecessor from 1980 until its merger with ProAssurance in 2006. Each of these physicians continued to serve on his respective regional claims committee until we created our Professional Liaison Committee in December 2009. Members of that committee regularly attend regional claims committee meetings and assist the Board of Directors in understanding professional liability and risk management issues affecting and of concern to physicians and other healthcare professionals in our professional liability insurance markets.
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In addition to our physician directors, our Chief Executive Officer, W. Stancil Starnes, represented practicing physicians in the defense of medical malpractice claims for over thirty years. Mr. Starnes brings to the Board a deep understanding of the legal and professional issues involved in resolving claims and how best to deliver the claims defense that is the key component of our insurance products.
Anthony R. Tersigni, Ed.D., FACHE, one of our new nominees for director, would also bring valuable healthcare and business knowledge to the Board of Directors. Mr. Tersigni is the President and Chief Executive Officer of Ascension Health Alliance, the parent holding company for Ascension Health, which is the largest not-for-profit, and largest Catholic health system in the United States. Mr. Tersigni holds a doctorate in the field of leadership and organizational development.
Insurance Company Operations: We have five directors who have significant experience as operating executives of regulated insurance companies, two of whom are independent.
Mr. Starnes has served as our Chief Executive Officer since July 2007 and it has been our practice for our Chief Executive Officer to serve on our Board of Directors. Mr. Adamo has served as President of ProAssurance since Medical Assurance, Inc. and Professionals Group, Inc. were consolidated into ProAssurance in June 2001. Prior to that time Mr. Adamo served as Chief Executive Officer and in other senior executive officer positions of ProNational Insurance Company (now known as ProAssurance Casualty Company) for 21 years. Mr. Adamo currently serves on the board of the Physician Insurers Association of America, an industry association of doctor founded medical professional liability companies. Dr. Brant has served as an executive officer of PICA since it was founded in 1980 and became its fulltime Chief Executive Officer in 1997.
Mr. Nabers served as a senior executive officer of Protective Life Corporation from 1979 until his retirement as its Chairman and Chief Executive Officer in 2001. Protective Life Corporation is an insurance holding company whose principal subsidiaries are engaged in the life insurance business. During his tenure at Protective, Mr. Nabers served on the board of the American Council of Life Insurers from 1994 to 2001 and its Chairman in 2000. Mr. Bloodworth is an actuary and served as a senior executive of insurance subsidiaries of Protective Life Corporation from 1972 until 1983, serving as President of American Foundation Life Insurance Company from 1979 to 1983. During this time, Mr. Bloodworth was a Fellow of the Society of Actuaries and member of the American Academy of Actuaries and a Chartered Life Underwriter.
Other Business and Financial Services: We have three independent directors who bring diverse business experience to the Board.
Following his tenure as President of American Foundation Life, Mr. Bloodworth was a senior executive for National Bank of Commerce and since 1988 has been the Chief Executive Officer of a manufacturing company. As an actuary, Mr. Bloodworth, who serves on our Audit Committee, contributes to the ability of the Board to assess the risks relating to the provision for losses and loss adjustment expenses for claims, which is our largest balance sheet liability.
Ms. Putallaz, who obtained a Ph.D. in economics in 1974, has served in various capacities for firms engaged in the investment management business since 1983. Prior to that time she was a lecturer and research assistant in the Economics Department of the University of Michigan. Ms. Putallaz, who serves on our Audit Committee, brings her knowledge and expertise to the financial and investment aspects of ProAssurance.
Mr. McMahons career has focused on the leadership of business enterprises including McWane Cast Iron Pipe Company, a privately held manufacturer of cast iron pipe, and Ligon Industries, a manufacturer of waste treatment equipment, aluminum castings and hydraulic cylinders. His leadership ability is reflected by his election to serve as a Trustee of the University of Alabama, director of UAB Health Systems, and trustee of Birmingham Southern College.
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M. James Gorrie, one of our new nominees for director, would also bring valuable business perspective to the Board of Directors. Mr. Gorrie is the President and Chief Executive Officer of Brasfield & Gorrie, a construction firm with recent annual revenues in excess of $2 billion. Mr. Gorrie also serves as a Director of First Commercial Bank, a division of Synovus Bank, and St. Vincents Hospital in Birmingham, Alabama.
Additional Qualifications: In selecting individual candidates, ProAssurance also has considered other relevant experience of our directors including:
Practice of Law: A background in law is of significant value in understanding the legal issues impacting ProAssurance as a publicly traded company and as a holding company for regulated insurance companies. Messrs. Adamo, McMahon, Nabers, and Starnes all had experience in the private practice of law prior to entering their business careers, and Mr. Nabers also served as the Chief Justice of the Alabama Supreme Court from 2004 until 2006.
Public Company Experience: Apart from ProAssurance and its predecessor companies, Messrs. McMahon, Nabers and Starnes have all served as members of the Board of Directors of one or more publicly traded companies, and each has gained valuable experience through leadership of, and service on, various standing committees of each Board on which they have served.
Qualification to Serve on the Audit Committee: Members of the audit committee of publicly traded companies are required to be independent and to possess specific financial qualifications. SEC rules require that members of an audit committee be financially literate, and that one member be an audit committee financial expert. In selecting directors, we consider the candidates ability to serve on the Audit Committee. All members of our Audit Committee have been found to be independent by our Board of Directors under SEC rules and NYSE guidelines. Mr. Bloodworth and Ms. Putallaz meet the financial literacy requirements as a result of their training, employment with financial institutions, and general financial expertise. Mr. Nabers has been designated as our audit committee financial expert based upon his expertise and his experience as an executive officer of Protective Life Corporation and as Finance Director of the State of Alabama.
Diversity: Our Board of Directors is committed to diversity on the Board and within the Company. We believe our directors provide diversity in business experience and geographic representation. As vacancies arise on our Board, we consider diversity as a factor in the selection of a new director.
Board Leadership
Our Board of Directors has determined that is in our best interest for Mr. Starnes to serve as our Chairman of the Board and our Chief Executive Officer. Our Board believes it is in our best interest to have one individual to lead our company and to establish its strategic goals and objectives under the supervision and direction of the Board of Directors. Our Board also believes that having Mr. Starnes serve as our Chairman and Chief Executive Officer facilitates his ability to establish priorities for our Board and management in achieving such goals and objectives.
Our Corporate Governance Principles require our non-management directors to hold executive sessions at which management, including the Chief Executive Officer, is not present. The Corporate Governance Principles further provide that the executive sessions of non-management directors are to be held on a regularly scheduled basis, not less frequently than two times each year, and that at least one of the executive sessions will be attended by independent directors only.
In December 2011, we formally established the position of lead director. For a detailed description of our new Lead Director Policy, see Summary of Changes to Corporate Governance Policies and Procedures in 2011 starting on page 14. Prior to the establishment of the Lead Director Policy, the non-management directors
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selected an independent director to preside at each executive session. At the annual meeting in May 2011, the independent directors selected Dr. Yeargan as the independent director to preside at the executive sessions. During 2011, our independent directors held an executive session after each quarterly Board meeting.
Risk Oversight
As an insurance holding company, our business is principally conducted by insurance subsidiaries that are subject to insurance laws and regulations in their respective domiciliary states and in the states in which they do business. State insurance regulatory regimes are intended to protect policyholders by vesting in the insurance regulator administrative and supervisory authority to address risks relating to the solvency of insurers and their ability to pay claims as well as to the marketing of insurance products and rates charged for such products. The insurance regulations identify key business risks associated with the insurance business and provide guidance as to the management of these risks.
We have taken steps to catalogue and identify these and additional risks for purposes of enterprise risk management (ERM). We expect our Chief Executive Officer to be in charge of risk oversight. We have also established a management based ERM Committee coordinated by our President and comprised of persons responsible for our key risk areas, including adequacy of loss reserves; defense of claims and the litigation process; the quality of investments supporting our reserves and capital; compliance with regulatory and financial reporting requirements; and concentration in the medical professional liability insurance business. Our Chief Executive Officer and ERM Committee are responsible for identifying material risks associated with these and other risk areas and for establishing and monitoring risk management solutions that address levels of risk appetite and risk tolerance that are recommended by the committee and reviewed by the Board.
The Board of Directors is responsible for ensuring that our ERM process is in place and functioning. The Board has divided primary ERM oversight responsibility between the Audit Committee and the Nominating/Corporate Governance Committee as follows:
| The Audit Committee has the primary oversight responsibility for risks relating to financial reporting and compliance. We have established lines of communication between the Audit Committee and our independent auditor, internal auditor and management that enable the Audit Committee to perform its oversight function. |
| The Nominating/Corporate Governance Committee has the primary responsibility for oversight of those risks covered by the ERM process that are not the responsibility of the Audit Committee. The Nominating/Corporate Governance Committee reviews the ERM process established by managements ERM Committee and monitors the functioning of the process. It also reviews recommendations of our ERM Committee as to materiality thresholds for risks covered in the ERM process and as to the levels of risk appetite and risk tolerance with respect to covered risks. |
Summary of Changes to Corporate Governance Policies and Procedures in 2011
In 2010, our Board adopted several resolutions designed to enhance our corporate governance and further align our compensation practices with the interests of stockholders. At its regularly scheduled meeting on December 7, 2011, our Board further enhanced our corporate governance by adopting an anti-hedging policy and a Lead Director Policy.
In anticipation of the SEC rules adopting the provisions of the DoddFrank Wall Street Reform and Consumer Protection Act requiring public companies to disclose in their proxy statement whether any employee or director is permitted to hedge against declines in the market value of the companys securities, we revised our Code of Ethics and Conduct to include the following anti-hedging policy:
No employee or member of the Board of Directors is permitted to purchase financial instruments (such as prepaid variable forward contracts, equity swaps, collars, and exchange funds) that are designed to hedge or
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offset any decrease in the market value of the Companys common stock that (i) have been granted to the employee or member of the Board of Directors as part of his or her compensation; or (ii) are otherwise held, directly or indirectly, by the employee or member of the Board of Directors.
In addition, at the December 2011 meeting, our Board adopted a Lead Director Policy to provide a single point of leadership and authority for the company among the independent directors, and appointed Wilfred W. Yeargan, M.D. as Lead Director. The Lead Director is required to be a non-employee, independent director, and shall be elected by a majority of the independent directors for a three-year appointment. A Lead Director may serve consecutive appointments if elected in accordance with the Lead Director Policy. In addition to being independent, the Lead Director must be available to work closely with and in an advisory capacity to the Chairman of the Board and on behalf of the independent directors, and available to discuss with other directors any concerns about the Board or the company and to relay those concerns to the Chairman or Board. Further, the Lead Director must be familiar with Board governance and procedures, preferable with experience as a chair of a Board committee.
The specific responsibilities of the Lead Director are to:
| advise and consult with the Chairman regarding meeting agendas and meeting schedule for the Board. |
| preside at all meetings of the Board at which the Chairman is not present. |
| set the agenda for and lead executive sessions of the independent directors, and brief the Chairman on issues arising in those sessions. |
| serve as a non-exclusive liaison between the Chairman and the independent directors, and communicate to the Chairman the views, concerns and issues of the independent directors. |
| maintain close contact with the chairperson of each committee of the Board. |
If the Lead Director is absent from any Board meeting, a majority of the non-employee, independent directors present at the meeting may select a non-employee, independent director to act as Lead Director for the purpose and duration of such meeting.
Finally, last year our Board recommended to the stockholders to vote at the 2011 annual meeting in favor of an annual advisory vote on our executive compensation and the stockholders overwhelming approved this recommendation. As a result, the Board, at its meeting following the 2011 annual meeting, vote to approve holding an advisory vote on our executive compensation on an annual basis.
Meetings and Committees of the Board of Directors
Our Board of Directors held four (4) meetings during 2011. Our By-Laws establish four standing committees of the Board of Directors: the Nominating/Corporate Governance Committee; the Compensation Committee; the Audit Committee; and the Executive Committee, each of which is described below. Each of our incumbent directors attended at least 75% of the meetings of the Board of Directors and the committees of the board on which he or she served during 2011 (in each case, which were held during the period for which he or she was a director).
Neither our Board of Directors nor our Nominating/Corporate Governance Committee has implemented a formal policy regarding director attendance at annual meetings of our stockholders. However, our Board of Directors typically holds its annual meeting directly following the annual stockholders meeting, and it is customary for our directors to attend the annual stockholders meeting. All except one of our directors attended the annual meeting of our stockholders held on May 18, 2011.
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Nominating/Corporate Governance Committee
Our Nominating/Corporate Governance Committee currently consists of three independent directors, and operates pursuant to a written charter, which is available in the Corporate Governance section of our website, www.ProAssurance.com. The primary purposes of the Nominating/Corporate Governance Committee are to:
| identify individuals qualified to become directors and recommend to the Board of Directors for its consideration the candidates for all directorships to be filled by the Board of Directors or to be elected by the stockholders; |
| advise the Board of Directors with respect to the board composition, procedures and committees; |
| develop and recommend to the Board of Directors a set of corporate governance principles applicable to ProAssurance; |
| oversee the evaluation of the Board of Directors and the evaluation of ProAssurances management; |
| oversee the risks covered by ProAssurances ERM process that are not the responsibility of the Audit Committee; and |
| otherwise take a leadership role in shaping the corporate governance of ProAssurance. |
The Nominating/Corporate Governance Committee is empowered to engage a third party search firm to assist in identifying and evaluating director candidates. However, the committee did not hire any search firm during 2011 and, accordingly, paid no fees to any such company.
Under our Corporate Governance Principles, the Nominating/Corporate Governance Committee will consider a nominee proposed by a stockholder for a vacancy on our board when such nomination has been submitted in accordance with the provisions contained in our By-Laws, which are described under the caption Stockholder Proposals in this proxy statement. A vacancy does not exist where:
| the Board of Directors desires to re-nominate an incumbent director for an additional term and the director consents to stand for re-election and to serve on our Board of Directors if elected; or |
| the Nominating/Corporate Governance Committee has recommended to our Board of Directors a candidate to fill a vacancy and, prior to the receipt of a properly submitted stockholder nomination, such nominee has agreed to stand for election and serve on our Board if elected. |
Our Board of Directors may elect not to fill a vacancy arising on the Board. The Board of Directors may elect to not recommend a director candidate nominated by a stockholder even if such director candidate is the only candidate submitted to the Nominating/Corporate Governance Committee to fill a vacancy.
The Nominating/Corporate Governance Committee is responsible for determining the appropriate composition of our Board and for the selection of individual candidates consistent with such determination. Our Corporate Governance Principles do not establish any specific requirements of minimum qualifications or skills that an individual candidate must possess other than the maximum age requirements described in the Corporate Governance Principles. Rather, the Corporate Governance Principles direct our Nominating/Corporate Governance Committee to take into account all factors it considers appropriate, including a candidates reputation for ethical business dealings, knowledge, skill, experience, expertise, and the extent to which the candidate would fill a present need in the composition of the Board.
Subject to the qualifications described above, our Nominating/Corporate Governance Committee will consider a director candidate nominated by a stockholder in the same manner as candidates brought before the Nominating/Corporate Governance Committee from other sources. Generally, the Nominating/Corporate Governance Committee initially evaluates a prospective nominee on the basis of his or her résumé and other background information that has been made available to the Nominating/Corporate Governance Committee. A member of the Nominating/Corporate Governance Committee will contact for further review those candidates
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who the committee believes are qualified, who may fulfill a specific board need and who the committee believes would otherwise best make a contribution to the Board. If, after further discussions with the candidate and other further review and consideration as necessary, the Nominating/Corporate Governance Committee believes that it has identified a qualified candidate, it will make a recommendation to the Board.
The charter of the Nominating/Corporate Governance Committee provides for at least three members, each of whom must be an independent director. The current members of our Nominating/Corporate Governance Committee are John J. McMahon, Jr. (Chairman), Lucian F. Bloodworth and William H. Woodhams. Our Board of Directors has found that each member of our Nominating/Corporate Governance Committee is independent within the meaning of the rules of the NYSE.
During 2011, our Nominating/Corporate Governance Committee met one (1) time.
Compensation Committee
Our Compensation Committee currently consists of three independent directors, and operates pursuant to a written charter, which is available in the Corporate Governance section of our website, www.ProAssurance.com. The primary purposes of the Compensation Committee are to:
| represent and assist the Board of Directors in discharging its oversight responsibility relating to compensation matters, including determining the compensation arrangements for the chief executive officer and reporting its determination to the Board of Directors for ratification by a majority of independent directors; and |
| review and discuss with management the disclosure under the caption Compensation Discussion and Analysis and prepare the report of the Compensation Committee with respect to such disclosure, each of which is to be included in our annual proxy statement. |
The charter of the Compensation Committee charges the committee with the responsibility to determine and approve, subject to ratification by a majority of independent directors, the Chief Executive Officers compensation level based on the committees evaluation of the Chief Executive Officers performance in light of the corporate goals and objectives relevant to the Chief Executive Officers compensation as approved by the committee. The charter also charges the Compensation Committee with the responsibility to, among other duties, review the competitiveness of the non-Chief Executive Officer executive compensation programs of ProAssurance; approve change of control agreements or severance plans for executive officers of ProAssurance; and make recommendations for director compensation to our Board of Directors. The charter further provides that the Compensation Committee has the exclusive authority to retain outside compensation consultants and advisors as it deems appropriate to fulfill its responsibilities.
The current practice of the Compensation Committee is to retain an outside consultant from time to time to gather data from peer companies and to use such data as a point of reference when reviewing ProAssurances compensation practices. The Compensation Committee, with the assistance of ProAssurances management and its consultant, identifies the peer companies to be used in the compensation analysis. The peer companies are insurance organizations that are competitors with ProAssurance in terms of direct business, senior executive talent and market capitalization.
After reviewing peer companies data, the compensation consultant provides a report to the committee that describes market practices with regard to executive compensation and identifies any gaps between the market and ProAssurances executive compensation practices. In addition, from time to time the Compensation Committee retains a compensation consultant to provide a review and analysis of particular aspects of ProAssurances compensation program, and the committee in making its recommendations also considers reports of these studies. The Compensation Committee customarily makes its compensation recommendations to our Board of Directors at its regularly scheduled meeting in the first quarter of each year.
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ProAssurances senior management makes no recommendations with respect to compensation of the Chief Executive Officer. The Compensation Committee is exclusively responsible for making compensation recommendations for adoption by the Board of Directors as to changes in base salary for the Chief Executive Officer and the number and type of long-term incentive compensation awards to be granted to the Chief Executive Officer. The Compensation Committee also approves the annual incentive award guidelines for non-equity incentive compensation to be paid to the Chief Executive Officer. All decisions of the Compensation Committee with respect to the Chief Executive Officer compensation are subject to ratification by a majority of the independent directors under the committees charter.
In accordance with its charter, the Compensation Committee makes recommendations as to compensation of our directors. In 2011, the Compensation Committee engaged a compensation consultant to provide a review of the compensation of our Board of Directors and make recommendations for changes in the compensation of directors for their service on the Board of Directors and for their service on the various committees. These recommendations were considered by our Board of Directors at its meeting in the first quarter of 2012.
The Compensation Committee also administers the ProAssurance Corporation 2008 Annual Incentive Compensation Plan and the ProAssurance Corporation 2008 Equity Incentive Plan, as well as the ProAssurance Corporation Incentive Compensation Stock Plan, and the ProAssurance Corporation 2004 Equity Incentive Plan with respect to awards granted prior to the effectiveness of the ProAssurance Corporation 2008 Equity Incentive Plan.
During 2011, our Compensation Committee met three (3) times. The charter of the Compensation Committee provides for at least three members, each of whom must be an independent director within the meaning of the rules of the NYSE, a non-employee director within the meaning of SEC Rule 16b-3, and an outside director within the meaning of the regulations under Section 162(m) of the Internal Revenue Code. The current members of the Compensation Committee are Wilfred W. Yeargan, Jr. (Chairman), Robert E. Flowers and John J. McMahon, Jr. Our Board of Directors has determined that each member of the Compensation Committee is independent and meets the requirements of the Compensation Committee charter. No member of the Compensation Committee has any interlocking relationships required to be disclosed under federal securities laws.
This years report of the Compensation Committee is on page 36 of this proxy statement.
Audit Committee
Our Audit Committee consists of three independent directors, and operates pursuant to a written charter that is available in the Corporate Governance section of our website, www.ProAssurance.com. The primary purposes of our Audit Committee are to represent and assist the Board of Directors in discharging its oversight responsibility relating to:
| the accounting, reporting and financial practices of ProAssurance and its subsidiaries, including the integrity of our financial statements; |
| the surveillance of our administration and financial controls and compliance with legal and regulatory requirements; |
| the outside auditors qualifications and independence; |
| ProAssurances policies on risk assessment and risk management with respect to financial reporting issues; and |
| the performance of our internal auditors. |
The Audit Committee also prepares the Report of the Audit Committee, which begins on page 22 of this proxy statement as required by the SEC rules.
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Our Audit Committee is responsible for carrying out all of the duties and responsibilities required for audit committees under the Exchange Act, and the corporate governance rules of the NYSE for listed companies. A description of the specific duties and responsibilities of our Audit Committee can be found in its charter. Our Audit Committee and Board of Directors have established a procedure which establishes a confidential means for complaints or concerns with respect to accounting, internal controls and auditing matters to be submitted to the committee, which is described under the caption titled Other Matters Policies on Reporting of Concerns Regarding Accounting and Other Matters and Communicating with Directors in this proxy statement.
The charter of the Audit Committee provides for at least three members, each of whom must be an independent director. Drayton Nabers, Jr. is the Chairman, and Lucian F. Bloodworth and Ann F. Putallaz are the other members of our Audit Committee. Our Nominating/Corporate Governance Committee and our Board of Directors have determined that each member of the Audit Committee is independent within the meaning of the rules of both the SEC and NYSE; that each member of the Audit Committee is financially literate as such qualification is defined under the rules of the NYSE; and that Drayton Nabers, Jr., based upon his education and extensive experience in connection with the preparation of financial statements and knowledge of GAAP, including his leadership roles at Protective Life Corporation and as the former Finance Director of the State of Alabama, is an audit committee financial expert within the meaning of the rules of the SEC. No member of the Audit Committee is presently serving on the audit committee of another company.
During 2011, the Audit Committee met six (6) times.
Executive Committee
Our Executive Committee has the authority during intervals between the meetings of the Board of Directors to exercise all powers and authority of the Board of Directors in the management of our business and affairs, except that the Executive Committee may not:
| alter or repeal any resolution adopted by the Board of Directors that by its terms is not subject to amendment or repeal by the Executive Committee or any resolution relating to the establishment or membership of the Executive Committee; |
| act with respect to matters required to be passed upon by the full board, the independent directors, or by a committee comprised of independent directors; or |
| act on any matter that has been delegated to the Audit Committee, the Nominating/Corporate Governance Committee or the Compensation Committee in their respective charters. |
Our By-Laws provide that the Executive Committee has at least three members including the Chairman of the Board. The members of the Executive Committee are W. Stancil Starnes (Chairman), Victor T. Adamo, and Wilfred W. Yeargan, Jr. The Executive Committee did not meet in 2011.
PROPOSAL 2 RATIFICATION OF SELECTION OF INDEPENDENT AUDITORS
The Audit Committee has selected Ernst & Young LLP as our auditors for the current fiscal year ending December 31, 2012. Although ratification of the stockholders is not required for selection of independent auditors under Delaware law or our By-Laws, the Board of Directors believes it is appropriate to seek stockholder ratification of the selection of Ernst & Young LLP as independent auditor.
Ernst & Young LLP served as the independent auditor of ProAssurance for the year ended December 31, 2011. Representatives of Ernst & Young will be present at the 2012 annual meeting and will have an opportunity to make a statement if they so desire and will be available to respond to appropriate questions.
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Fees for 2011 and 2010
The table below sets forth the aggregate fees paid by ProAssurance for audit, audit-related, tax and other services provided by Ernst & Young LLP to ProAssurance during each of the last two years.
2011 | 2010 | |||||||
Audit fees |
$ | 1,519,810 | $ | 1,490,018 | ||||
Audit-related fees |
0 | 0 | ||||||
Tax fees |
0 | 0 | ||||||
All other fees |
0 | 0 | ||||||
|
|
|
|
|||||
Total |
$ | 1,519,810 | $ | 1,490,018 | ||||
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|
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All fees paid to Ernst & Young LLP in 2011 which required the pre-approval of the Audit Committee were approved in accordance with our pre-approval policies and procedures described below.
Pre-Approval Policies and Procedures
Under the Sarbanes-Oxley Act of 2002, the audit committee of the Board of Directors is responsible for the appointment, compensation and oversight of the work of the independent auditor. As part of this responsibility, the audit committee is required to pre-approve the audit and non-audit services performed by the independent auditor in order to assure that they do not impair the auditors independence. To implement these provisions of the Sarbanes-Oxley Act, the SEC has issued rules specifying the types of services that an independent auditor may not provide to its audit client and governing the audit committees administration of the engagement of the independent auditor. Our Audit Committee has adopted an Audit and Non-audit Service Pre-approval Policy, which sets forth the procedures and the conditions pursuant to which services proposed to be performed by our independent auditor may be pre-approved.
For pre-approval of non-audit services, our Audit Committee will consider whether services are consistent with the SECs rules on auditor independence. Our Audit Committee will also consider whether the independent auditor is able to provide effective and efficient service, for reasons such as its familiarity with our business, people, culture, accounting systems, risk profile and other factors, and whether the services will enhance our ability to manage or control risk or improve audit quality. Our Audit Committee is also mindful of the relationship between fees for audit and non-audit services in deciding whether to pre-approve any such services. All such factors will be considered as a whole, and no one factor should necessarily be determinative.
Our Audit Committee determines from time to time the eligible services that may be provided to ProAssurance by our independent auditors in accordance with the requirements and guidance of the SEC and the NYSE, or other exchanges or market systems on which our stock is traded. The Audit Committee also determines whether such services fit in the categories of Audit Services, Audit-related Services, Tax Services and other Permitted Non-audit Services as described below and as the description of such services may be modified under subsequent guidance and interpretation of the regulatory and self-regulatory organizations applicable to ProAssurance, including without limitation, the SEC and the NYSE. The independent auditor may not provide any non-audit services that are prohibited under the provisions of Section 10A of the Exchange Act and the rules and regulations promulgated thereunder.
Audit Services. Audit services in the annual audit engagement include the annual financial statement audit (including required quarterly reviews), subsidiary audits, equity investment audits and other procedures required to be performed by the independent auditor in order for the independent auditor to form an opinion on our consolidated financial statements. These other procedures include information systems and procedural reviews and testing performed in order to understand and place reliance on the systems of internal control and consultations relating to the annual audit or quarterly review. Audit services also include the engagement for the independent auditors report on the effectiveness of internal controls for financial reporting. In addition to the
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audit services included in the annual audit engagement, the Audit Committee may approve other audit services. Other audit services are those services that only the independent auditor can reasonably provide and include statutory audits or financial audits for our subsidiaries or affiliates, services associated with inclusion of acquired companies in our financial statements, and services associated with SEC registration statements, periodic reports and other documents we file with the SEC or other documents issued in connection with a securities offering.
Audit-related Services. Audit-related services are assurance and related services that are reasonably related to the performance of the audit or review of our financial statements or that are traditionally performed by the independent auditor. Because our Audit Committee believes that the provision of audit-related services does not impair the independence of the auditor and is consistent with SEC rules on auditor independence, the Audit Committee may grant pre-approval to audit-related services. Audit-related services include, among others: due diligence services pertaining to potential business acquisitions/dispositions; accounting consultations relating to accounting, financial reporting or disclosure matters not classified as audit services; assistance with understanding and implementing new accounting and financial reporting guidance from rule-making authorities; financial audits of employee benefit plans; agreed upon or expanded audit procedures related to accounting and/or billing records required to respond or comply with financial, accounting or regulatory reporting matters; and assistance with internal control reporting requirements.
Tax Services. Our Audit Committee believes that the independent auditor can provide tax services to ProAssurance such as tax compliance, tax planning and tax advice without impairing the auditors independence, and the SEC has stated that the independent auditor may provide such services. Hence, our Audit Committee believes it may grant pre-approval to those tax services that:
| have historically been provided by the independent auditor; |
| the Audit Committee believes would not impair the independence of the auditor; and |
| are consistent with SEC rules on auditor independence. |
The Audit Committee will not permit the retention of the independent auditor in connection with a transaction initially recommended by the independent auditor, the sole business purpose of which may be tax avoidance and the tax treatment of which may not be supported in the Internal Revenue Code and related regulations. The Audit Committee will consult with the chief accounting officer or outside counsel to determine that tax planning and reporting advice is consistent with this policy.
Other Non-audit Services. Our Audit Committee believes, based on the SECs rules prohibiting the independent auditor from providing specific non-audit services, that certain types of non-audit services are permitted. Accordingly, the Audit Committee believes it may grant pre-approval for those permissible non-audit services that it believes are routine and recurring services, would not impair the independence of the auditor, and are consistent with the SECs rules on auditor independence. Our Audit Committee may not pre-approve any of the SECs prohibited non-audit services.
Annual Audit Engagement. Our Audit Committee appoints the independent auditor of ProAssurance and pre-approves the services to be provided in connection with the preparation or issuance of the annual audit report or related work. The annual audit services are set forth in an engagement letter prepared by the independent auditor which is submitted to the Audit Committee for approval. The engagement letter provides that the independent auditor reports directly to the Audit Committee. Any audit services within the scope of the engagement letter are deemed to have been pre-approved by our Audit Committee.
Pre-approval of Other Audit and Non-audit Services. Other audit services, audit-related services, tax services, and other non-audit services may be pre-approved by our Audit Committee in accordance with the following procedure either on a specific case-by-case basis as services are needed or on a pre-approval basis for services that are expected to be needed. Our Audit Committee may delegate to one or more designated members of the Audit Committee, who are independent directors of the Board of Directors, the authority to grant
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pre-approval of these services to be performed by the independent auditors. The member to whom such authority is delegated must report, for informational purposes only, any pre-approval decisions to the Audit Committee at its next scheduled meeting.
Our management may submit requests for pre-approval of eligible services by the independent auditor from time to time to our Audit Committee or to the member or members of the committee to whom pre-approval authority has been delegated. The request for approval must be sufficiently detailed as to the particular services to be provided so that the Audit Committee knows precisely what services it is being asked to pre-approve and so that it can make a well-reasoned assessment of the impact of the service on the auditors independence. Budgeted amounts or fee levels for services to be provided by the independent auditor must be submitted with the request for pre-approval. Requests for pre-approval of services by the independent auditor must include a joint statement of the independent auditor and our chief accounting officer as to whether, in their view, the request or application is consistent with the SECs rules on auditor independence.
Our Audit Committee will be informed not less frequently than quarterly of the services rendered by the independent auditor. Our chief accounting officer will be responsible for tracking all independent auditors fees against the budget for such services and report at least quarterly to the Audit Committee.
The Audit Committee Charter designates our internal auditor to monitor the performance of all services provided by ProAssurances independent auditor and to determine whether such services are in compliance with this policy. Our internal auditor reports to the Audit Committee on a periodic basis on the results of its monitoring. Both our internal auditor and management will immediately report to the Chairman of the Audit Committee any breach of this policy that comes to the attention of the internal auditor or any member of management. The Audit Committee will also review our internal auditors annual internal audit plan to determine that the plan provides for monitoring of the independent auditors services.
Vote Required
The ratification of Ernst & Young LLP as ProAssurances independent auditor for 2012 will require the affirmative vote of a majority of the shares voting on the matter at the 2012 annual meeting. If you vote your shares without instructions to your proxy on this proposal, your shares will be voted FOR the ratification of the selection of Ernst &Young LLP. In the event that the selection of Ernst & Young LLP as independent auditor for 2012 is not approved by the affirmative vote of a majority of the shares voting on the matter, the Board of Directors will request that the Audit Committee reconsider its selection of independent auditors for the year ending December 31, 2012.
THE BOARD OF DIRECTORS RECOMMENDS A VOTE FOR THE RATIFICATION OF ERNST & YOUNG LLP AS INDEPENDENT AUDITOR OF PROASSURANCE FOR 2012.
REPORT OF THE AUDIT COMMITTEE
The Audit Committee is comprised of three independent directors and operates pursuant to a written charter. The charter is available in the Corporate Governance section of our website at www.ProAssurance.com. During 2011, the Audit Committee met six (6) times. In conjunction with some of these meetings, the Audit Committee met in executive sessions and met in separate sessions with our independent auditors, our internal auditors, our Chief Executive Officer, Chief Financial Officer and our outside corporate counsel.
Our management is responsible for the preparation, presentation and integrity of ProAssurances financial statements, accounting and financial reporting principles and the establishment and effectiveness of internal controls and procedures designed to assure compliance with accounting standards and applicable laws and regulations. The independent auditors are responsible for performing an independent audit of ProAssurances financial statements in accordance with generally accepted auditing standards and expressing an opinion as to
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their conformity with generally accepted accounting principles. The independent auditors are also required to review the adequacy and effectiveness of ProAssurances internal controls on financial reporting. The Audit Committee is directly responsible in its capacity as a committee of the board for the appointment, compensation and oversight of the work of the independent auditors. The independent auditors report directly to the Audit Committee.
In performing its oversight role, the Audit Committee has considered and discussed the audited financial statements with management and with Ernst & Young LLP, our independent auditors. The Audit Committee also has discussed with the independent auditors the matters required to be discussed by auditing standards and guidelines established by the SEC and the Sarbanes Oxley Act. The independent auditors are required to provide the Audit Committee with certain information regarding the scope and results of their audit of ProAssurances financial statements, including information with respect to the following, if applicable: (i) the auditors responsibility under standards of the Public Company Accounting Oversight Board (United States) (the PCAOB); (ii) judgment about the quality and acceptability of accounting principles; (iii) critical accounting policies; (iv) sensitive accounting estimates; (v) any significant audit adjustments; (vi) uncorrected misstatements considered by management to be immaterial; (vii) disagreements with management; (viii) consultations with other accountants; (ix) difficulties encountered with management in performing the audit; (x) the adoption of or change in an accounting policy; (xi) methods of accounting for significant unusual transactions and for controversial or emerging areas; (xii) risks of fraud and illegal acts; (xiii) pre-approval of services to be performed by the independent auditors; (xiv) material alternative accounting treatments discussed with management; (xv) other material written communications to management; (xvi) significant deficiencies and material weaknesses identified during audit of internal controls, if any; (xvii) internal quality control procedures of the independent auditors; (xviii) material issues raised in quality control reviews of the independent auditors within the last five years and corrective actions taken; and (xix) relationships between ProAssurance and the independent auditors.
The Audit Committee has received from Ernst & Young LLP a letter providing the disclosures required by PCAOB Rule 3526, Communications with Audit Committees Concerning Independence, with respect to any relationships between Ernst & Young LLP and ProAssurance that in its professional judgment may reasonably be thought to bear on independence. Ernst & Young LLP has discussed its independence with the Audit Committee, and has confirmed in such letter that, in its professional judgment, it is independent of ProAssurance within the meaning of federal securities laws and in compliance with PCAOB Rule 3520.
All audit and non-audit services performed by the independent auditors must be pre-approved by the Audit Committee or a member thereof. The Audit Committee approved the audit services rendered by our independent auditors during ProAssurances most recent fiscal year. Ernst & Young LLP did not perform any non-audit services in 2011.
Members of the Audit Committee rely, without independent verification, on the information provided to them and on the representations made by management and the independent auditors. Accordingly, the Audit Committees oversight does not provide an independent basis to determine that management has maintained appropriate accounting and financial reporting principles or appropriate internal controls and procedures designed to assure compliance with accounting standards and applicable laws and regulations.
Based on the reports and discussions described in this report, and subject to the limitations on the role and responsibilities of the Audit Committee referred to above and in the charter, the Audit Committee recommended to the Board of Directors that the audited financial statements of ProAssurance for 2011 be included in its Annual Report on Form 10-K for the year ended December 31, 2011, prior to the filing of such report with the SEC.
Audit Committee:
Drayton Nabers, Jr., Chairman
Lucian F. Bloodworth
Ann F. Putallaz
March 30, 2012
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PROPOSAL 3 ADVISORY VOTE ON EXECUTIVE COMPENSATION
Section 14A of the Exchange Act, which was enacted in July 2010 as part of the Dodd-Frank Wall Street Reform and Consumer Protection Act, requires that we provide our stockholders with the opportunity to vote to approve, on a nonbinding, advisory basis, the compensation of our Named Executive Officers as disclosed in this proxy statement in accordance with the compensation disclosure rules of the SEC.
As described in detail in this proxy statement under the heading Compensation Discussion and Analysis, we seek to closely align the interests of our Named Executive Officers with the interests of our stockholders. Our compensation programs are designed to reward our Named Executive Officers for the achievement of short-term and long-term strategic and operational goals and the achievement of increased total stockholder return, while at the same time avoiding the encouragement of unnecessary or excessive risk-taking.
We urge you to read the Compensation Discussion and Analysis, which also describes changes we made to our executive compensation programs in 2010, including the Boards direction to ProAssurance and its subsidiaries: (i) not to execute any new agreements with executive officers that include a single-trigger change of control feature similar to a lump sum cash payment payable upon the occurrence of only a change of control of ProAssurance; (ii) not to execute any new agreements with executive officers that include a gross-up for the excise tax imposed by Sections 280G and 4999 of the Internal Revenue Code, or an obligation to reimburse executive officers for such excise tax; and (iii) not to make any grants of stock-based awards to any executive officer who has not first agreed in writing to hold such stock-based award for a minimum of one year from the date of grant of such stock-based award. In 2010, we also adopted a clawback provision for incentive compensation, which requires current and former executive officers to repay erroneously awarded incentive compensation if there is an accounting restatement triggered by material non-compliance with any financial reporting requirement. The Compensation Committee and the Board of Directors believe the policies and procedures articulated in the Compensation Discussion and Analysis are effective in implementing our compensation philosophy and in achieving its goals and that the compensation of our executive officers in 2011 reflects and supports these compensation policies and procedures.
The vote on this resolution is not intended to address any specific element of compensation; rather, the vote relates to the compensation of our Named Executive Officers, as described in this proxy statement in accordance with the compensation disclosure rules of the SEC. The vote is advisory, which means that the vote is not binding on us, our Board of Directors or the Compensation Committee of the Board of Directors. To the extent there is any significant vote against our Named Executive Officer compensation as disclosed in this proxy statement, the Compensation Committee will evaluate whether any actions are necessary to address the concerns of stockholders.
The approval of this Proposal 3 requires the affirmative vote of a majority of the shares voting on the matter at the 2012 annual meeting without regard to broker non-votes or abstentions. Accordingly, we will ask our stockholders to vote on the following resolution at the Annual Meeting:
RESOLVED, that ProAssurances stockholders approve, on an advisory basis, the compensation paid to the Named Executive Officers, as disclosed in ProAssurances proxy statement for the 2012 Annual Meeting of Stockholders pursuant to the compensation disclosure rules of the Securities and Exchange Commission, including the Compensation Discussion and Analysis, the 2011 Summary Compensation Table and the other related tables and disclosure.
THE BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS A VOTE FOR THE RESOLUTION TO APPROVE THE COMPENSATION OF OUR NAMED EXECUTIVE OFFICERS, AS DISCLOSED IN THIS PROXY STATEMENT.
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EXECUTIVE COMPENSATION
Compensation Discussion and Analysis
The following discussion will address our compensation practices with respect to our Chief Executive Officer and the other executive officers named in the Summary Compensation Table on page 37 of this proxy statement, which we refer to as our executives in the discussion.
Overview
We seek to offer competitive compensation that is designed to attract and retain qualified and motivated individuals and reward them based on performance and to closely align the interests of our executive officers with the interests of our stockholders. Our executive compensation includes three elements: base salary, annual incentive awards and long-term incentive awards.
We emphasize incentive compensation that rewards our executive officers for the achievement of short-term and long-term strategic and operational goals and the achievement of increased total stockholder return, and places the majority of their potential compensation at risk, while at the same time avoiding the encouragement of unnecessary or excessive risk-taking. The amount of an executives incentive compensation (annual incentive and long-term incentive compensation) at risk relative to base salary is intended to be significant and in 2011 was approximately 71% of total compensation for our Chief Executive Officer and ranged from approximately 60% to 66% of total compensation for our other executives. This reflects our objective to reward performance and to link rewards to our strategic business objectives.
| Our annual incentive compensation is intended to maximize the efficiency and effectiveness of our operations by providing compensation based on annual corporate performance measures for all executives; compensation is also based on individual performance measures for executives other than the Chief Executive Officer (and the President prior to 2011). |
| Our long-term incentive compensation for executives is focused on long-term corporate growth, principally reflected as the increase in book value per share and in the market value of our shares. |
Since 2009, we have made several changes to our compensation programs to further align the interests of our executive officers with those of our stockholders, including:
| In 2009, we began substituting grants of restricted stock units (RSUs) for stock options as a component of our long-term incentive compensation for executives. We believe that the RSUs can be more effective than stock options because RSUs have both an upside and downside potential thereby better aligning the financial interests of executives with our stockholders and because the multi-year vesting requirement in the RSUs will promote the retention of our key executives. The only exception to this change is that retirement eligible executives will receive performance shares rather than RSUs since performance shares do not provide for partial payment in the event of retirement. |
| On December 1, 2010, our Board adopted a resolution regarding executive compensation to direct ProAssurance and its subsidiaries not to execute any new agreements with executive officers that include any single-trigger change of control features similar to a lump sum cash payment payable upon the occurrence of only a change of control of ProAssurance. |
| On December 1, 2010, our Board adopted a resolution regarding executive compensation to direct ProAssurance and its subsidiaries not to execute any new agreements with executive officers that include a gross-up for the excise tax imposed by Sections 280G and 4999 of the Internal Revenue Code, or an obligation to reimburse executive officers for such excise tax. |
| On December 1, 2010, our Board adopted a resolution regarding executive compensation to direct ProAssurance and its subsidiaries not to make any new grants of stock-based awards to any executive officer who has not first agreed in writing to hold such stock-based award for a minimum of one year from the date of issue of such stock-based award. |
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| On December 1, 2010, our Board adopted a resolution to institute a recoupment requirement (a clawback) for incentive compensation, beginning with 2010 incentive compensation, which requires current and former executive officers to repay erroneously awarded incentive compensation if there is an accounting restatement triggered by material non-compliance with any financial reporting requirement. |
These changes to our compensation programs are designed to enhance our corporate governance and build upon our overall pay-for-performance philosophy. They are described in more detail throughout this Compensation Discussion and Analysis.
Compensation Review Process
To aid in our evaluation of the reasonableness of our executive compensation and the competitiveness of such compensation with market practices, we use compensation data from a group of peer companies as a point of reference in reviewing our executive compensation. We use the peer group compensation data with respect to base salaries, annual incentive compensation and long-term incentive compensation payable to senior level executives. We use this information for the purpose of evaluating the reasonableness of our senior executive compensation and the competitiveness of such compensation with market practices. However, we do not attempt to benchmark our compensation to the peer group. The peer companies are publicly traded specialty insurance companies that are strong performers in the areas we consider important to our success and include companies that we consider to be direct business competitors, competitors for senior executive staff, and competitors for capital.
Our Compensation Committee retained Total Compensation Solutions (TCS) to assist the Committee in the evaluation of our executive compensation for the current year and the years covered in the Summary Compensation Table. With assistance of our senior management, TCS identified the list of peer companies, reviewed the list of companies for appropriateness, and compiled compensation data of the peer companies with respect to base salaries, annual incentive compensation, and long-term incentive compensation. TCS evaluated each element of our executive compensation in comparison to the compensation information compiled from the peer companies. The services provided to us by TCS did not raise any conflict of interest. The peer group companies that are generally of similar size in terms of total assets, market capitalization and revenues.
The peer group used in 2011 included twenty-two companies, namely:
Medical Professional Liability Insurance Companies. American Physicians Capital, Inc., American Physicians Service Group, Inc. and FPIC Insurance Group, Inc.
Specialty Insurance Companies. Alleghany Corporation; Allied World Assurance Co. Holdings, Ltd.; ARCH Capital Group Ltd.; Argonaut Group, Inc.; CNA Surety Corporation; Erie Indemnity Company; Harleysville Group Inc.; HCC Insurance Holding, Inc.; Horace Mann Educators Corporation; Infinity Property & Casualty Corporation; Markel Corporation; Meadowbrook Insurance Group; Mercury General Corporation; Montpelier Re Holding Ltd.; The Navigators Group, Inc.; RLI Corp.; Selective Insurance Group, Inc.; State Auto Financial Corporation; and W. R. Berkley Corporation.
In its capacity as compensation consultant for 2010, 2011 and 2012 compensation, TCS provided us a compilation of financial data regarding the peer companies. The medical professional liability insurers in the peer group were substantially smaller than ProAssurance in terms of total assets and market capitalization, and two of the medical professional liability insurers were eliminated in our 2012 peer group due to acquisitions during 2010, namely: American Physicians Capital, Inc., which was acquired by a nonpublic mutual company, and American Physicians Service Group, Inc., which we acquired in November 2010. The specialty insurers included in the peer companies had total assets ranging from $1.8 billion to $17.5 billion at the end of 2010 as compared to ProAssurances year-end total assets of $4.7 billion, and they had a market capitalization ranging from $0.5 billion to $4.0 billion at the end of 2010 as compared to ProAssurances year-end market capitalization of $1.9 billion.
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Although we do not benchmark our compensation to the peer group, we believe that the peer companies are appropriate for comparing the reasonableness and competitiveness of our compensation levels for senior executives. The median revenues for all of the peer companies were $1.1 billion as compared to ProAssurances revenue of $692 million for the year ended December 31, 2010, and $1.0 billion as compared to ProAssurances revenue of $510 million for the nine months ended September 30, 2011. The median operating income (before income taxes) for the peer companies was $177 million as compared to $333 million for ProAssurance for the year ended December 31, 2010, and $48 million as compared to $206 million for ProAssurance for the nine months ended September 30, 2011.
With respect to ProAssurances performance in comparison to the peer group companies, TCS noted the following: ProAssurance was larger than twelve of the companies in terms of asset size at the end of 2010; ProAssurances 2010 operating income was larger than fourteen of the companies; ProAssurances 2010 operating margin was higher than all of the peer companies; and ProAssurances stock price performance in 2011 considerably outperformed both the S&P Index and the SNL Property/Casualty Index.
Our senior management provides the Compensation Committee information for use in developing its determinations on executive compensation in the following respects:
| calculation of the incentive compensation payable to each of the senior executives in accordance with the performance criteria in the annual incentive award guidelines as approved by the Compensation Committee for that year; |
| analysis of the performance criteria in the annual incentive award guidelines for the current year in light of current corporate goals; |
| review and analysis of the performance criteria for performance shares to be granted as long-term compensation in the current year in view of the long-term corporate goals and objectives; |
| calculation of the results of performance criteria and corresponding awards under maturing performance shares; |
| estimate of the value of equity compensation in accordance with generally accepted accounting principles in the United States; and |
| analysis of the form and mix of the compensation elements included in our executive compensation. |
Our senior management makes no recommendations with respect to compensation of the Chief Executive Officer. The Compensation Committee is exclusively responsible for making compensation recommendations as to changes in base salary for the Chief Executive Officer, the opportunity for payment of annual incentive compensation and the long-term incentive compensation to be granted to the Chief Executive Officer. All recommendations of the Compensation Committee with respect to the Chief Executive Officer compensation, which are subject to approval by the independent directors under the committees charter, were unanimously approved by the independent directors on our Board of Directors for the current year and all years reflected in the Summary Compensation Table.
Our Chief Executive Officer, with the assistance of the President, recommends to our Compensation Committee the appropriate changes in compensation for executive officers (other than the Chief Executive Officer) within the compensation framework established by the Compensation Committee. The Chief Executive Officer and President have access to the compensation consultants reports when making these recommendations. The Compensation Committee reviews these recommendations at a committee meeting usually held in February after the financial results of the prior year are reasonably certain. The Compensation Committee receives the recommendations of the Chief Executive Officer together with supporting material, and reviews this information along with the report of the compensation consultant. After analysis of the information, the Compensation Committee makes its decisions which are transmitted to the full board through the minutes of the Compensation Committee. The Compensation Committee accepted the recommendations of the Chief Executive Officer for the current year and all years covered in the Summary Compensation Table.
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Chief Executive Officer
W. Stancil Starnes has been our Chief Executive Officer since July 2007. The Summary Compensation Table reflects the compensation paid to Mr. Starnes for 2009, 2010 and 2011 pursuant to an employment agreement between him and the Company. In establishing the economic terms of the employment agreement, the Compensation Committee and Board of Directors considered several factors including: the compensation that had been paid to the predecessor of Mr. Starnes as Chief Executive Officer; the compensation level of Mr. Starnes at the employment that he resigned to accept the Chief Executive Officer position at ProAssurance; the responsibilities and duties of the Chief Executive Officer of ProAssurance; and the overall executive compensation structure at ProAssurance. The employment agreement provides that Mr. Starnes will be paid a base salary to be fixed annually by the Board of Directors; that he will be eligible for annual incentive compensation based on corporate objectives consistent with the criteria established for our other executives; and that he will be granted long-term incentive compensation having a value on each date of grant of not less than $500,000. The Compensation Committee and the independent directors approved 2011 and 2012 compensation for Mr. Starnes consistent with these terms and such compensation is described in the following discussion.
Base Salary
Base salary for our executives is established and adjusted according to the following criteria: areas of responsibility; experience; company expense objectives; annual rate of inflation; and individual performance. For 2012, the Compensation Committee increased Mr. Starnes base compensation by 3% to $860,850 and also generally increased the base compensation of the other executives by 3% of their current base salaries. The increases in base salary for 2012 are consistent with past practice in terms of the ratio of base salary to total direct compensation.
Annual Incentive Compensation
In 2008, our stockholders approved the ProAssurance Corporation 2008 Annual Incentive Compensation Plan. The 2008 Annual Incentive Compensation Plan is designed to permit annual incentive awards to qualify as performance based compensation under Internal Revenue Code Section 162(m). Under Internal Revenue Code Section 162(m), no federal income tax deduction is allowed for annual compensation in excess of $1 million paid to the Chief Executive Officer and other executives named in the Summary Compensation Table included in our proxy statement unless the excess compensation is considered performance based compensation. Annual incentive compensation awards for years after 2009 have been paid under the 2008 Annual Incentive Plan. This allows us to qualify annual incentive compensation as performance based compensation under Internal Revenue Code section 162(m).
Our annual incentive compensation program for executives proceeds from and assumes a base salary that is competitive in the market. Annual incentive compensation is intended to maximize the efficiency and effectiveness of our operations by providing significant at risk compensation opportunities for our executives and other selected key employees.
Annual incentive award targets are established during the first quarter for the current year and are expressed as a percentage of base salary. The Compensation Committee establishes guidelines for annual incentive compensation for our executives and other key employees. The Compensation Committee with the assistance of its consultant considers whether our guidelines are reasonable in comparison with the performance measures used by the peer companies and the likelihood that the guidelines may cause executives to assume material risks in order to achieve their performance measures. Annual incentive awards for executives have been primarily based on corporate performance. For executives other than the Chief Executive Officer (and President prior to 2011), individual performance is also considered. The Compensation Committee assigns a goal and a relative weight for each of the performance criteria in order to determine whether and to what extent the executive
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receives an award. Annual incentive awards are subject to increase or decrease to the extent actual performance is greater or less than the target guidelines and within the respective guidelines established by the Compensation Committee. The Compensation Committee uses the guidelines to determine the annual incentive award for our Chief Executive Officer. Our Chief Executive Officer recommends annual incentive awards for the other executives pursuant to the guidelines and subject to the review and modification by the Compensation Committee. The Compensation Committee determines that the goals and incentives are set at a level that are reasonable and consistent with past practice, relate to the sound financial management of ProAssurance and do not involve unnecessary or excessive risk that would threaten the value of ProAssurance.
In 2009 and 2010, the Compensation Committee tracked the following corporate performance measures to determine annual incentive compensation: stock performance; combined ratio performance; achievement of the Companys retention goal; and individual performance. A summary of the weighted percentage for each of the performance criteria and the performance guidelines follows:
Stock Performance |
Combined Ratio |
Retention Goal |
Individual
Goals/ Evaluations |
|||||||||||||
CEO/President |
20 | % | 60 | % | 20 | % | N/A | |||||||||
Other Executives |
20 | % | 40 | % | 20 | % | 20 | % |
| Stock Performance Stock performance is benchmarked against the SNL Property/Casualty Insurance Index for publicly traded property and casualty insurance companies, which is the peer group index used in our prior proxy statements. Our stock performance must exceed the index by a certain percentage goal at the end of the applicable year in order to receive the full weighted percentage for the stock performance criteria. No credit is given if our stock performance is less than the index. Less than full credit is given if our stock performance exceeds the index but is less than the percentage goal above the index. If our stock performance exceeds the index by more than the percentage goal, a maximum of up to 120% of the weighted percentage could be earned. |
| Combined Ratio Performance The combined ratio is included as a performance measure because it is a traditional measure of bottom line economic success for a property and casualty insurance company that does not directly equate to forecasting earnings if publicly disclosed. Our combined ratio (the sum of our loss ratio and expense ratio based on our GAAP annual income statement) must achieve or exceed the goals as established each year by the Compensation Committee. No credit is given if the ratio does not meet the threshold ratio; less than the full weighted percentage is given if the ratio is between the threshold ratio and the target ratio; and if the ratio is better than the target ratio, a maximum of up to 150% of the weighted percentage could be earned. |
| Retention Goal The retention goal focuses on the overall retention rate of physician insureds. Our focus on this element is on the long-term need to maintain a loyal policyholder base for our largest segment of business. No credit is given if the ratio does not meet the threshold ratio; less than the full weighted percentage is given if the ratio is between the threshold ratio and the target ratio; and if the ratio is better than the target ratio, a maximum of up to 130% of the weighted percentage could be earned. |
| Individual Performance This element involves a subjective evaluation of individual performance, which is principally based on the evaluation and recommendation of the Chief Executive Officer. We believe the subjective individual performance criteria is an appropriate measurement of incentive compensation for executives (other than the Chief Executive Officer) because it allows for a general assessment of the executives quality of performance, leadership effectiveness, and contribution to the success of the enterprise regardless of corporate performance. The incentive compensation for the Chief Executive Officer is based exclusively on corporate performance because the Compensation Committee believes that corporate performance is the most appropriate measurement for that position. |
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The Compensation Committee modified the corporate performance measures used to determine annual incentive compensation in 2011 and used the modified measures for 2012. A summary of the weighted percentage for each of the performance criteria and the performance guidelines follows:
Return on Equity |
Book Value Growth |
Combined Ratio |
Retention Goal |
New Premium |
Individual Goals/Evaluations |
|||||||||||||||||||
CEO |
10 | % | 10 | % | 60 | % | 10 | % | 10 | % | N/A | |||||||||||||
Other Executives |
10 | % | 10 | % | 40 | % | 10 | % | 10 | % | 20 | % |
The modifications to the performance measures were designed to expand the performance measures considered in the annual incentive plan to promote profitability for ProAssurance by using traditional performance measures in the property and casualty insurance industry and to mitigate risks associated with specific performance measures by selecting other performance measures that are intended to provide a counterbalance to the risk associated with such measure. The changes are discussed below:
| The stock performance measure was eliminated as a performance measure in the annual incentive plan. Although the performance of ProAssurances common stock is an important measure of our performance, management does not have control over the market price of our shares. The change removes stock performance as a short-term measure for incentive compensation. However, as discussed below, we have retained stock performance as a long-term incentive compensation measure in the form of performance shares in order to allow the market to reflect the comparative value of ProAssurance over a longer period of time. |
| Combined ratio is retained as the predominant annual performance measure. The combined ratio is the traditional insurance measure that recognizes underwriting profitability of an insurance business. We use the calendar year as opposed to the accident year to determine the combined ratio because the loss development for the calendar year includes both the current accident year as well as changes to prior accident years. By using the calendar year, the risk in the use of this measure is mitigated because management remains at risk for adverse loss development if losses are underestimated in current accident years. |
| Retention is retained as an annual performance measure because it is an important measure of customer satisfaction as well as the major component of our premium revenue. The risk of using retention as a performance measure is counterbalanced by the use of the combined ratio as a performance measure. Efforts to increase retention based on insufficient pricing or relaxed underwriting standards would likely have the effect of increasing the combined ratio and thereby reduce the incentive compensation awarded for that measure. |
| Return on equity (ROE) replaces one half of the bonus potential formerly allocated to stock performance. ROE is a commonly used annual measure that measures profitability of a company by reflecting as a ratio the amount of earnings generated with the stockholders equity. We compute ROE by dividing annual net income by the average of beginning and ending stockholders equity. We believe the risk of using ROE as an incentive is mitigated because the considerations of rating agencies and regulators limits our incentive to reduce the size of the equity of our insurance subsidiaries in order to increase our ROE. In addition, the risk of using ROE as a performance measure is mitigated by our addition of book value growth as an annual performance measure for the reasons discussed below. |
| Book value growth replaces the other one half of bonus potential formerly allocated to stock performance. Book value per share is commonly used to measure annual growth. We determine Book value growth on a per share basis and use it to measure annual growth by dividing the stockholders equity (excluding SFAS 115 adjustments for unrealized gains and losses) at the beginning and end of each year by the number of our outstanding shares on each of those dates. We believe growth in book value per share and return on equity provide a balance for the risk associated with each of them as performance measures for incentive compensation. Share repurchases at prices above book value will likely result in an increase in ROE, but will likely depress book value per share. Likewise, increases in book value will likely depress ROE unless there is a corresponding growth in earnings. |
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| New premium is a new measure that replaces one half of the bonus potential formerly allocated to retention. New premium measures the amount of premiums that were not previously being written by our insurance subsidiaries (it does not include premium added by acquisition). We are introducing this measure to highlight our need for new premium growth. By placing a weight of only 10% on this measure, we do not believe that it will incent large scale and rapid premium growth to the detriment of our insurance subsidiaries. We also believe the risk of using new premiums as a performance measure will be offset by the likely adverse effect that insufficient premiums would have on combined ratio and book value growth performance measures. |
The Board also modified the maximum percentage of base salary to be paid to the Chief Executive Officer and the President as annual incentive compensation in 2011 if performance measures are achieved by increasing the maximum percentage for the Chief Executive Officer from 125% to 135% of base salary and by reducing the percentage of the President from 95% to 85% of base salary. The maximum percentages for the other executives continued at 85% of base salary.
In addition to the above described changes, the annual incentive awards for 2011 included an overlay that allowed an executive to increase annual incentive compensation if our 2011 operating earnings per share exceeded our 2010 operating earnings per share. As set forth in our Annual Report on Form 10K for the year ended December 31, 2011, we use operating earnings to evaluate the performance of our operations. Operating earnings exclude the after-tax effects of realized gains or losses, guaranty fund assessments and debt retirement loss. Executives were eligible to receive additional annual incentive compensation in an amount up to 15% of the annual incentive compensation due to be paid to the executive if the 2011 operating earnings per share exceeded the 2010 operating earnings per share. We believe the annual incentive compensation for our executives was on average lower than the median for annual incentive compensation of our peer companies, and the addition of the operating earnings performance measure allowed our executives to approach the median level based on performance measures generally accepted in the industry for evaluation of performance of operations.
In 2011, the annual incentive compensation paid to our Chief Executive Officer and other executives was equal to the maximum percentage of their base salaries. In addition, each of them received an amount equal to 15% of their annual incentive compensation pursuant to the annual incentive overlay for the maximum allowable increase in operating earnings from 2010 to 2011. The target goals for each of the performance criteria, as well as a comparison of the actual result, for 2011 are set forth under the table titled Grants of Plan-Based Awards in this proxy statement.
The Board used the 2011 performance measures and the 2011 maximum percentages of base salaries in establishing guidelines for annual incentive awards for 2012. The Board elected to retain the additional incentive to be paid as an overlay of annual incentive compensation, but the performance measure for the additional incentive overlay was substantially modified. The Board determined that the additional incentive compensation should have a broader focus than solely on operating earnings and elected to use as the basis for the additional incentive the five performance measures used in the calculation of the annual incentive awards (ROE, Book Value Growth, Combined Ratio, Retention and New Premium). For 2012, executives will be eligible for up to a 30% increase in annual incentive compensation for the Chief Executive Officer and up to a 25% increase for the other executives if the sum of the points awarded for achievement of the five performance measures exceed 108% of the sum of the points that an executive would earn at the target level of each performance measure. In such event, the Chief Executive Officer and each of the other executives will be entitled to increase the percentage of base salary to be paid as annual incentive compensation by one percentage point for each point above the sum of the target level points for the performance measures.
Long-term Incentive Compensation
Our long-term incentive compensation is intended to align the interests of our executives with the interests of our stockholders by rewarding long-term corporate performance and increases in share value. Stock options granted under stockholder-approved equity incentive served as the exclusive long-term incentive compensation
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provided to our executives in years prior to 2006. Beginning in 2006, we elected to use a combination of options and performance shares available under our stockholder-approved equity compensation plans. In 2009, the Committee elected to continue to grant performance shares and to grant restricted stock units (RSUs) in place of options. The long-term incentive compensation granted in 2009 consists of two-thirds performance shares and one-third RSUs for each executive with the number of units of each depending upon the executives position in the organization. Since 2009 we have continued to grant RSUs and performance shares in the same ratio to our executives who are not retirement eligible but we modified the grant structure to discontinue RSUs for executives who are retirement eligible (age 60 and over) during the term of the grant. This decision was made since the RSUs, as awarded by ProAssurance, do not provide for a partial payment in the event of retirement, whereas the performance shares do allow for a partial payment in the event of retirement subject to achieving the performance goals established at the time of the grant on a pro rata basis.
We believe that the performance shares and RSUs align our executives with the stockholders by providing equity compensation based on our long-term objective of growth in stockholder value. The performance shares will reward executives if corporate value is enhanced through achievement of either the Total Return or the Economic Value Added performance measures, as discussed further below. Further, the RSUs will enhance executive retention as executives will have an incentive to remain employed during the vesting period to obtain the RSUs even if the stock price declines.
We also believe an effective long-term incentive compensation program is necessary to attract and retain well-qualified and experienced executives and other key employees. In establishing the amount of our annual grants of long-term incentive compensation, we consider past practice, recommendations of the compensation consultant and the value of the award (including the value attributable to the award for financial reporting purposes). We monitor the level of awards based on the findings of our compensation consultant, and we believe that our long-term incentive opportunities are appropriate when compared to awards made available to executives at our peer companies.
Our practice has been to make long-term incentive grants to our current executives and other key employees at the first meeting of the Compensation Committee in each fiscal year, which is usually held in February after the financial results of the prior year are reasonably certain. Where a market price is required, long-term grants (which include options) are priced on a date after our financial results for the prior year have been released. We believe that pricing the grants at this time is most appropriate since the market is then in possession of our earnings and any other material information. We occasionally make long-term grants at other meetings of the Board of Directors, for example, when we retain new senior level executives.
Performance shares are based on pre-established performance criteria that must be achieved over a period of three years. Each executive is granted a target and maximum award expressed as a number of shares of our Common Stock. Performance shares will be paid to our executives if at the end of the three-year measurement period either of the following performance criteria is achieved:
| Total Return Total return measures our stocks performance in comparison to the SNL Property/Casualty Insurance Index, which is the index we have used to compare our performance to other public insurance companies. If performance is equal to the index, 75% of target award is earned; if our stock performance is 10% greater than the index, 100% of target award is achieved; and, if our stock performance is 20% greater than the index, then 125% of target award is achieved. If our stock performance is less than the index, no performance shares are awarded under this measure. |
| Economic Value Added Economic value added measures the compound annual growth rate, or CAGR, in book value per common share (excluding SFAS 115 adjustments for unrealized gains and losses). If CAGR is equal to at least 10%, the target award is earned. If CAGR is equal to at least 7.5%, 75% of the target award is earned and if CAGR is equal to 15% or more, 125% of the target award is earned. If CAGR is less than 7.5%, no performance shares are awarded pursuant to this measure. |
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Performance shares will be paid to executives if the Compensation Committee finds that either of the performance measures is met in the measurement period. Performance shares for results falling between the stated goals are interpolated. If an executive terminates employment prior to the expiration of the performance period by reason of death, disability, retirement or resignation for good reason, or by reason of certain major changes in our operations, a pro rata portion of the performance shares may be paid if the Committee finds that the performance criteria had been satisfied at the end of the year preceding termination of employment. Upon a change of control of ProAssurance, performance shares are payable to executives at the target level.
Each RSU is equal to one share of Common Stock and is subject to a restricted period of approximately three years from the date of grant. RSUs vest after the restricted period if the grantee remains continuously employed with ProAssurance or a subsidiary during the restricted period unless sooner vested upon termination by reason of death, disability, or good reason.
In 2008, our stockholders approved the ProAssurance Corporation 2008 Equity Incentive Plan that replaced the 2004 Equity Incentive Plan. Since 2009, we have granted long-term incentive compensation awards under the 2008 plan. The 2008 Equity Incentive Plan was designed so that options and performance shares granted to executives may qualify as performance based compensation under Internal Revenue Code Section 162(m). RSUs will not qualify as performance based compensation under Internal Revenue Code Section 162(m).
Stock Ownership Policies
Our Board has adopted stock ownership targets for our directors and executive officers to further align their interests with our stockholders. The level of stock ownership for executive officers varies by position and their stock ownership targets are as follows: five times base salary for our Chief Executive Officer; three times base salary for our President; and two times base salary for other executives. In addition, for awards granted after 2010, our executives must agree in writing to hold shares of our stock issued pursuant to stock-based awards for a minimum of one year from the date of issue. We have adopted an anti-hedging policy for our executives and other employees with respect to their ownership of our common stock, in accordance with the DoddFrank Wall Street Reform and Consumer Protection Act.
Recoupment of Incentive Compensation
Our Board of Directors has established a recoupment requirement (a clawback) for incentive compensation as required by the DoddFrank Wall Street Reform and Consumer Protection Act and suggested by emerging corporate best practices. This clawback requires current and former executive officers to repay erroneously awarded incentive compensation to the extent the award is based on financial statements that are required to be restated due to material non-compliance with any financial reporting requirement. This clawback is to be applied whether or not there is misconduct and requires a three-year look back period. The clawback is in effect for 2011 incentive compensation paid in 2012, and we have incorporated the clawback in all annual incentive and performance share agreements going forward.
2011 Stock Ownership Plan
On December 1, 2010, our Board of Directors, on the recommendation of the Compensation Committee, terminated our existing open market stock purchase plan known as the Amended and Restated ProAssurance Corporation Stock Ownership Plan (the 2002 Stock Ownership Plan) and adopted a new stock purchase plan known as the ProAssurance Corporation 2011 Stock Ownership Plan (the 2011 Stock Ownership Plan).
Like the 2002 Stock Ownership Plan, the 2011 Stock Ownership Plan is available to our employees and directors who have at least six months of service. The 2011 Stock Ownership Plan continues to allow our employees the opportunity to purchase shares of our common stock with a matching feature as in the case of the 2002 Stock Ownership Plan and it also includes new features that we believe will simplify the operation and administration of the stock ownership plan and make the plan more attractive to a broad base of our employees.
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Other Compensation
Executive perquisites are not intended to be a material element of compensation for executives. Our executives participate in our qualified retirement plan on terms generally available to our employees. In addition, we have adopted a non-qualified deferred compensation plan for executives and other highly compensated employees that provides for a matching contribution with respect to deferrals by employees whose base compensation exceeds the compensation limit established by the Internal Revenue Code for qualified retirement plans. The matching contributions are comparable to the employer contributions to our qualified retirement plan within the compensation limits under the Internal Revenue Code.
Post-termination and Change of Control Compensation
We offer executives severance compensation in the event we terminate the executive without cause or the executive terminates his or her employment for good reason. The severance agreements are intended to aid in recruitment and retention of qualified executives. We believe our severance benefits for executives are appropriate and do not present a risk to our company.
We believe that severance protection, particularly in the context of a change of control transaction, plays a valuable role in attracting and retaining key executives. Although we occasionally elect to engage our senior executives under employment agreements, our general approach has been to avoid employment agreements and to rely on severance agreements to define the terms of severance when an executive is involuntarily terminated without cause or elects to terminate for good reason. In change of control situations, severance agreements provide key executives with a level of comfort that allows them to devote their energies to the completion of the transaction for the benefit of the stockholders. In other situations, severance agreements facilitate changes in management by providing for a clean departure of terminated executives with a pre-negotiated set of benefits that are acceptable to all parties.
We have provided for severance benefits in the employment agreement with Mr. Starnes and in severance agreements with other key executives (including our other Named Executive Officers) in the amounts reflected in the table which begins on page 48 of this proxy statement. Each arrangement is described briefly below and in detail in Payments on Termination and Change of Control.
The employment agreement with Mr. Starnes was the result of arms length negotiations prior to his employment. The severance benefits under his employment agreement differ from the other executives severance agreements in two respects: the severance compensation is payable in an amount equal to his annual base salary for the remainder of the term of his employment (currently 60 months); and the severance compensation is payable to him in a lump sum upon a change of control.
We entered into an employment agreement with Dr. Brant in connection with our acquisition of PICA on April 1, 2009. The employment agreement provided for Dr. Brant to serve as the President and Chief Executive Officer of PICA for a term of three years. We agreed to provide severance benefits in Dr. Brants employment agreement that would allow him to receive his base salary for the remainder of the term of his employment agreement and for a period of three additional years. As required under the terms of his employment agreement, we entered into a new severance agreement with Dr. Brant upon the expiration of the term of his employment agreement on April 2, 2012. The severance agreement has a term of three years and includes a modified single trigger that allows Dr. Brant to unilaterally elect to terminate his employment and receive his base salary for the remainder of the term as severance compensation. The severance agreement was structured to encourage Dr. Brant to assist ProAssurance in the transition of leadership at PICA following the agreed term of service as its Chief Executive Officer under the terms of his employment agreement.
The terms of the severance agreements with other key executives generally provide for severance compensation in an amount equal to the executives base salary and average annual incentive compensation if we
34
terminate the executive without cause or the executive resigns for good reason. However, an executive will be entitled to twice that amount if the executive is terminated without cause or resigns for good reason within two years after the occurrence of a change of control. The severance agreements retain the double trigger for the payment of the increased benefits, e.g. a change of control must occur and the executive must be terminated without cause or must terminate for good reason after the change of control.
Prior to December 31, 2010, Mr. Adamo was party to a severance agreement that was similar to the severance agreements with other senior executives, except that, absent a change of control transaction, Mr. Adamo was entitled to severance compensation in an amount equal to two times the sum of his annual base salary and his average annual incentive compensation. Also, the Severance Agreement with Mr. Adamo included a modified single trigger that permitted Mr. Adamo, until December 31, 2010, to unilaterally elect to terminate his employment for any reason, including a change of control, and receive severance benefits. Subsequent to December 31, 2010, Mr. Adamos agreement was to function in the same manner as described for the other executives.
Under the terms of his severance agreement, had Mr. Adamo elected to terminate his employment prior to December 31, 2010, we would have been required to pay him cash severance compensation in the amount of approximately $1,934,896. Therefore, in December 2010, in order to encourage Mr. Adamo to continue his at-will employment as a senior executive, we entered into a Deferred Compensation Plan and Agreement with Mr. Adamo, effective December 31, 2010, which provides for the establishment of a deferred compensation account for Mr. Adamo in the amount of $1,680,000. The deferred compensation is payable to Mr. Adamo upon termination of his employment and the satisfaction of certain conditions in the Deferred Compensation Plan and Agreement, including a release of claims and compliance with a three-year covenant not to compete. Mr. Adamo has the right to direct the investment of the deferred compensation account, and the cumulative investment earnings and losses on the account will be included in the amount payable upon termination.
As a result of entering into the Deferred Compensation Plan and Agreement, Mr. Adamos severance agreement was terminated effective December 31, 2010. Mr. Adamo continues to be employed by ProAssurance as an at-will employee in such capacity and on such compensation terms as may be mutually agreeable. Mr. Adamo does not have the protection of a severance agreement so that there will no longer be any contractual restrictions on reductions or other changes to his compensation and duties, and he will receive no change of control benefits. Mr. Adamo will continue to be eligible to participate in employee benefit plans available for persons employed as senior executives of ProAssurance.
All executives, like Mr. Adamo, are required to sign a general release of claims as a condition to the receipt of severance benefits, and all the agreements include a covenant not to compete with our insurance subsidiaries for not less than one year. Severance compensation is paid in monthly installments during the life of the covenant and is subject to forfeiture upon a breach of the covenant.
In accordance with the resolutions regarding executive compensation adopted by the Board in December 2010 we do not plan to execute a new agreement with an executive officer that includes a gross-up for the excise tax imposed by Internal Revenue Code Sections 280G and 4999, or an obligation to reimburse executive officers for such excise tax, nor do we plan to execute a new agreement with an executive officer that includes any single trigger change of control features similar to a lump sum cash payment payable upon the occurrence of only a change of control of the company. The Boards action does not change, alter or amend any employment agreement or other agreement with an executive officer that was in effect prior to December 1, 2010. More information about these changes and other corporate governance changes made by the Board in 2010 is contained in Summary of Changes to Corporate Governance Policies and Procedures in 2011, above.
As a result of a pre-existing agreement, we are currently required to reimburse an executive, other than Mr. Adamo, for the excise tax that is payable by the executive if the severance benefits paid after a change of control are deemed to be excess parachute payments under Internal Revenue Code Section 280G. Although the severance benefits payable after a change of control for our executives are substantially below the threshold of
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three times annual compensation, the calculation of severance benefits for purposes of Internal Revenue Code Section 280G includes the value of benefits accelerated on a change of control under other compensation arrangements. Mr. Adamos Deferred Compensation Plan and Agreement provides no change of control benefits and no gross up for excise taxes payable with respect to excess parachute payments under Code Sections 280G and 4999.
Report of Our Compensation Committee
The Compensation Committee has reviewed and discussed the above Compensation Discussion and Analysis with our management, and based on such review and discussions, the Compensation Committee recommended to the Board of Directors that the Compensation Discussion and Analysis be included in this proxy statement.
The Compensation Committee:
Wilfred W. Yeargan, Jr. Chairman
Robert E. Flowers, M.D.
John J. McMahon, Jr.
March 26, 2012
Compensation Committee Interlocks and Insider Participation
No executive officer of ProAssurance served as a member of the Compensation Committee (or other board committee performing equivalent functions or, in the absence of such committee, the entire board) of another entity, one of whose executive officers served on the compensation committee of ProAssurance. No executive officer of ProAssurance served as a director of another entity, one of whose executive officers served on the compensation committee of ProAssurance.
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Compensation of Executive Officers
The following table sets forth a summary of the compensation paid or accrued by ProAssurance and its subsidiaries during the last fiscal year with respect to ProAssurances principal executive officer, principal financial officer and the three other most highly compensated persons considered to be executive officers or their equivalent. The individuals required to be included in the table are referred to as the Named Executive Officers.
SUMMARY COMPENSATION TABLE
Name and Principal Position |
Year | Salary ($) |
Bonus ($) |
Stock Awards (2)(3)(4) ($) |
Option Awards (4)($) |
Non-Equity Incentive Plan Compensation (5)($) |
Change in Pension Value and Nonqualified Deferred Compensation Earnings ($) |
All
Other Compensation (6)($) |
Total ($) |
|||||||||||||||||||||||||||
W. Stancil Starnes Chief Executive Officer(1) |
|
2011 2010 2009 |
|
|
833,667 821,940 798,000 |
|
|
|
|
|
771,946 645,840 578,400 |
|
|
|
|
|
1,297,544 1,034,378 1,004,250 |
|
|
|
|
|
235,472 200,991 142,259 |
|
|
3,138,829 2,703,149 2,522,909 |
| |||||||||
Edward L. Rand, Jr. Chief Financial Officer and Senior Vice President |
|
2011 2010 2009 |
|
|
432,970 426,777 414,346 |
|
|
|
|
|
403,807 339,516 304,365 |
|
|
|
|
|
424,198 365,215 354,578 |
|
|
|
|
|
58,192 56,649 56,497 |
|
|
1,319,167 1,188,157 1,129,786 |
| |||||||||
Victor T. Adamo President(1) |
|
2011 2010 2009 |
|
|
510,699 542,692 526,885 |
|
|
|
|
|
403,807 405,900 363,750 |
|
|
|
|
|
488,750 519,046 503,927 |
|
|
|
|
|
65,557 1,767,134 66,844 |
|
|
1,468,813 3,234,772 1,461,406 |
| |||||||||
Howard H. Friedman Senior Vice President |
|
2011 2010 2009 |
|
|
465,042 458,390 445,038 |
|
|
|
|
|
403,807 339,516 304,365 |
|
|
|
|
|
455,620 392,268 380,843 |
|
|
|
|
|
67,916 60,488 58,507 |
|
|
1,392,385 1,250,662 1,188,753 |
| |||||||||
Jerry D. Brant(1) President PICA |
|
2011 2010 2009 |
|
|
512,386 526,166 358,155 |
|
|
529,991 |
|
|
403,807 339,516 1,992 |
|
|
|
|
|
366,356 236,118 238,986 |
|
|
|
|
|
60,592 62,552 78,766 |
|
|
1,343,143 1,164,352 1,227,890 |
|
(1) | Management directors of ProAssurance do not receive any additional compensation, whether cash, stock or otherwise, in their capacity as directors. |
(2) | For years prior to 2011, the shares acquired with grant proceeds under the 2002 Stock Ownership Plan are treated as stock awards in the Summary Compensation Table. The 2002 Stock Ownership Plan provided for employee contributions and matching grants from ProAssurance used to purchase shares of ProAssurances Common Stock in the open market for the account of participating employees prior to vesting. The amounts reflected in the table for 2010 and 2009 include $6,000 as the value of the matching grant to each of the Named Executive Officers as of the date of grant in 2010 and 2009. All shares purchased with matching grants under the 2002 Stock Ownership Plan vested on termination of the plan on December 1, 2010; the value of the vested shares is not reflected in the table because the matching grants were reported as compensation in prior years. For 2011, the dollar value of the matching RSUs granted under the 2011 Stock Ownership Plan are treated as stock awards in the Summary Compensation Table. The 2011 Stock Ownership Plan allows employees and directors to elect to make payroll deductions to purchase our Common Stock in an amount not to exceed $5,000 in a twelve month period ending September 30 in each year (the initial period was 9 months due to the start-up of the plan in January, 2011). The participant is granted one RSU for each share purchased with the participants contributions. RSUs are equal in value to one share of Common Stock and will vest upon the sooner of three years continuous employment or termination of employment by reason of death or disability or for good reason. The value of each RSU granted under the 2011 Stock Ownership Plan reflect the value of one share of Common Stock on date of grant ($76.56 on October 5, 2011) for a total of $2,986 for each of the named executive officers. |
(3) | The performance shares are also treated as stock awards in the Summary Compensation Table. The performance shares granted are earned if one of the two criteria is achieved during the period ending three years after the award is granted. The value of performance shares represents the value for the shares |
37
expected to be earned based on their closing market price on the date of the award ($64.08 on February 25, 2011, $53.32 on February 25, 2010 and $47.70 on February 26, 2009) as follows: Mr. Starnes $768,960 in 2011, $639,840 in 2010, and $381,600 in 2009; Mr. Rand $267,214 in 2011, $222,344 in 2010, and $198,909 in 2009; Mr. Adamo $400,820 in 2011, $399,900 in 2010, and $238,500 in 2009; Mr. Friedman $267,214 in 2011, $222,344 in 2010, and $198,909 in 2009; and Dr. Brant $400,820 in 2011, and $222,344 in 2010. The amounts do not correspond to actual value that will be recognized by the Named Executive Officers, which depends on the achievement of the specified performance criteria over the performance period and the market value of a share of ProAssurance Common Stock at the end of the performance period. The performance criteria are discussed in the Compensation Discussion and Analysis beginning on page 25 of this proxy statement. |
(4) | RSUs granted as long term incentive compensation are also included as stock awards in the Summary Compensation Table. In 2010 we discontinued granting RSUs to retirement eligible executives (including Messrs. Starnes and Adamo and Dr. Brant) for our tax reasons and granted them performance shares instead. Each RSU is equal in value to one share of Common Stock and will vest upon the sooner of three years of continuous employment or termination of employment by reason of death or disability or for good reason. The value of the RSUs as granted as long term incentive compensation are based on the value of a share of our Common Stock on the date of the award ($64.08 on February 25, 2011; $53.32 on February 25, 2010; and $47.70 on February 26, 2009) as follows: Mr. Starnes $190,800 in 2009; Mr. Rand $133,607 in 2011, $111,172 in 2010 and $99,455 in 2009; Mr. Adamo $119,250 in 2009; and Mr. Friedman $113,607 in 2011, $111,172 in 2010 and $99,455 in 2009. Dr. Brant has not received any RSU grants as long-term incentive compensation. The amounts do not correspond to actual value that will be recognized by the Named Executive Officers which depends on the market price of a share of Common Stock at the end of the vesting period. |
(5) | The Non-Equity Incentive Plan Compensation reflects the amount paid under the Annual Incentive Award Guidelines for 2011, 2010 and 2009. The bonus and non-equity incentive plan compensation payable to Named Executive Officers is denominated in dollars and is payable in cash and Common Stock. Awards of annual incentive compensation for a year are made in the first quarter of the following year after the financial information for the preceding year is available. The shares of Common Stock are issued as stock awards under the ProAssurance 2008 Equity Incentive Plan and are valued on the closing price of a share on the NYSE $89.28 on February 27, 2012, $64.08 on February 25, 2011 and $53.32 on February 26, 2010. The non-equity incentive plan compensation includes the following number of shares of Common Stock for the Named Executive Officers: Mr. Starnes 8,070 shares in 2011, 7,600 shares in 2010, and 8,175 shares in 2009; Mr. Rand 500 shares 2011 and 2010 and 2,700 shares in 2009; Mr. Adamo 500 shares in 2011 and 2010 and 3,800 shares in 2009; and Mr. Friedman 1,250 in 2011, 500 shares in 2010, and 2,900 shares in 2009. |
(6) | Other compensation in 2011 includes the amounts set forth in the following table: |
Qualified Retirement Plan ($) |
Nonqualified Deferred Compensation Plan ($) |
Bonus and Service Awards ($) |
Perquisites ($) | |||||||||||||
W. Stancil Starnes |
24,500 | 57,018 | | 153,955 | ||||||||||||
Edward L. Rand, Jr. |
24,500 | 18,896 | | 14,796 | ||||||||||||
Victor T. Adamo |
24,500 | 25,500 | | 15,557 | ||||||||||||
Howard H. Friedman |
24,500 | 25,110 | 2,849 | 15,457 | ||||||||||||
Jerry D. Brant |
24,500 | 25,168 | | 10,876 |
Bonus and Service awards include 25 shares granted to Mr. Friedman under ProAssurances Longevity Award Program and are issued from shares reserved under the 2008 Equity Plan. Perquisites include group health, life and disability insurance, individual life and disability policies and personal use of the corporate aircraft. The perquisites include $142,503 for Mr. Starnes for personal use of the corporate aircraft as the
38
aggregate incremental cost for his personal use. The compensation attributable to personal use was computed by multiplying the number of hours the airplane was used for their personal benefit by the amount of the variable expenses incurred in the use of the airplane per flight hour. The variable expenses per flight hour was calculated by dividing the total flight hours during each year into the sum of the variable expenses incurred (e.g., fuel, airport charges, travel and lodging expense for the crew during such year) and the tax effect resulting from the nondeductibility of these expenses. As was the case in 2010 and 2009, the cost of the loss of the tax deduction was spread over the personal use hours instead of all hours of usage in 2011.
GRANTS OF PLAN-BASED AWARDS
Name |
Grant Date(1) |
Estimated Possible Payouts Under Non-Equity Incentive Plan Awards(2) |
Estimated Future Payments Under Equity Incentive Plan Awards(3) |
All Other Stock Awards; Number of Shares of Stock or Units(4) (#) |
All Other Option Awards: Number of Securities Underlying Options (#) |
Exercise or Base Price of Option Awards ($/Sh) |
Grant Date Fair Value of Stock and Option Awards ($) |
|||||||||||||||||||||||||||||||||||||
Threshold ($) |
Target ($) |
Maximum ($) |
Threshold (#) |
Target (#) |
Maximum (#) |
|||||||||||||||||||||||||||||||||||||||
W. Stancil Starnes |
|
3/2/11 3/2/11 10/5/11 |
|
|
|
|
|
|
|
|
1,297,544 |
|
|
9,000 |
|
|
12.000 |
|
|
15,000 |
|
|
39 |
|
|
|
|
|
|
|
|
752,401 |
| |||||||||||
Edward L. Rand, Jr. |
|
3/2/11 3/2/11 3/2/11 10/5/11 |
|
|
|
|
|
|
|
|
424,198 |
|
|
3,130 |
|
|
4,170 |
|
|
5,210 |
|
|
|
|
|
|
|
|
|
|
|
261,334 130,667 2,986 |
| |||||||||||
Victor T. Adamo |
|
3/2/11 3/2/11 10/5/11 |
|
|
|
|
|
|
|
|
488,750 |
|
|
4,691 |
|
|
6,255 |
|
|
7,818 |
|
|
39 |
|
|
|
|
|
|
|
|
392,000 2,986 |
| |||||||||||
Howard H. Friedman |
|
3/2/11 3/2/11 3/2/11 10/5/11 |
|
|
|
|
|
|
|
|
455,620 |
|
|
3,130 |
|
|
4,170 |
|
|
5,210 |
|
|
|
|
|
|
|
|
|
|
|
261,334 130,667 2,986 |
| |||||||||||
Jerry D. Brant |
|
3/2/11 3/2/11 10/5/11 |
|
|
|
|
|
|
|
|
366,356 |
|
|
4,691 |
|
|
6,255 |
|
|
7,818 |
|
|
39 |
|
|
|
|
|
|
|
|
392,000 2,986 |
|
(1) | Except for RSUs granted under the 2011 Stock Ownership Plan as described in Note (4) below, all awards were recommended by the Compensation Committee at its meeting on February 21, 2011 with a specified valuation date of February 25, 2012 (the date on which the window for the trading in ProAssurance common stock opened after the prior year-end earnings were released). As required by the Compensation Committee Charter, the independent directors approved the recommendation for the awards granted to the Chief Executive Officer at the meeting of the Board of Directors on March 2, 2011, and the Board of Directors also approved the recommendations for the awards granted to the other Named Executive Officers. |
(2) | The Compensation Committee uses certain performance criteria as a guideline in making its recommendations for annual incentive compensation. Each element of the performance criteria has a minimum achievement level. No incentive compensation is payable with respect to a performance criteria if a minimum is not achieved. The non-equity incentive plan awards are discussed in more detail beginning on page 41 of this proxy statement. |
(3) | The awards of performance shares are subject to the satisfaction of performance criteria and the grant date fair value of performance shares reflects the value of the shares expected to be earned if the performance criteria for the target level is met. The performance share awards are discussed in more detail beginning on page 42 of this proxy statement. |
(4) | The stock awards include RSUs granted under the 2011 Stock Ownership Plan and RSUs granted as long term incentive compensation. The RSU awards are made under the 2008 Equity Incentive Plan and are discussed in more detail beginning on page 42 of this proxy statement. |
39
We have awarded equity compensation to our Named Executive Officers under various equity compensation plans.
The 2008 Equity Incentive Plan was approved by our stockholders at the 2008 annual meeting to replace the 2004 Equity Incentive Plan. In accordance with the Compensation Committees determination, no new awards were granted under the 2004 Equity Incentive Plan after December 31, 2008. The 2004 Equity Incentive Plan was designed to further our long-term growth profitability by offering proprietary interests in the company to those key officers, employees, consultants and directors who will be largely responsible for such growth, and to enhance our ability to retain such persons through long-term incentive compensation in the form of proprietary interests in ProAssurance. We originally reserved 2,500,000 shares of Common Stock reserved for awards under the 2004 Equity Incentive Plan, which included the following types of equity-based awards: (1) performance shares; (2) stock options; (3) stock appreciation rights; (4) restricted stock; (5) restricted units; and (6) other stock based awards. The 2008 Equity Incentive Plan has terms and conditions similar to those of the 2004 Equity Incentive Plan. We reserved 2,000,000 shares of Common Stock under the 2008 Equity Incentive Plan, subject to adjustment to reflect any increase or decrease in the number of Common Stock shares outstanding resulting from: stock split or stock dividend on the shares; a recapitalization or reclassification of the shares; or a merger or consolidation. No participant may receive awards for more than 200,000 shares of our Common Stock (or their equivalent) in any year under the 2008 Equity Incentive Plan. The Compensation Committee has the authority to make the same types of equity-based awards under the 2008 Equity Incentive Plan as under the 2004 Equity Incentive Plan, as listed above.
On December 1, 2010, the Board of Directors, on the recommendation of the Compensation Committee, terminated ProAssurances 2002 Stock Ownership Plan and adopted the 2011 Stock Ownership Plan. The termination of the 2002 Stock Ownership Plan resulted in all unvested grant shares under that plan becoming fully vested effective December 1, 2010. More information about the 2002 Stock Ownership Plan and the 2011 Stock Ownership Plan is described above in this proxy statement in Note 2 to the Summary Compensation Table.
40
Non-equity Incentive Plan Awards. The Non-equity Incentive Plan Awards reflect the right to receive incentive compensation for 2011 under the ProAssurance Corporation 2008 Annual Incentive Compensation Plan under the guidelines recommended by the Compensation Committee and ratified by the Board of Directors at its meeting on March 2, 2011. Incentive awards are expressed as a percentage of base salary. The Named Executive Officers are eligible to receive the following percentage of their respective base salaries as their targeted incentive compensation for 2011: Mr. Starnes 135%; and Messrs. Adamo, Rand and Friedman 85% each. (Dr. Brant is under a separate annual incentive plan for PICA which is described below). Annual incentive awards are based on corporate performance and individual performance, and each of the criteria are assigned a percentage share of the annual incentive compensation under Executive Compensation Annual Incentive Compensation beginning on page 28 of this proxy statement. A threshold and a target are established for each performance criteria. The Compensation Committee uses these performance criteria as guidelines in determining the amount of annual incentive compensation to be paid to the Named Executive Officers. If the threshold is met but the target is not achieved for any of the performance criteria, the Compensation Committee may reduce the incentive compensation below the targeted amount; conversely, if the target for any of the performance criteria is exceeded, the Compensation Committee may increase the incentive compensation up to a maximum pre-established percentage of base salary. The target goals for each of the performance criteria in 2011 and the credit given for each of the corporate performance criteria are set forth below.
Performance |
Credit | |||||||||||||||
Performance Criteria |
2011 Target |
2011 Actual |
2011 Target |
2011 Actual |
||||||||||||
Return on Equity |
12 | % | 14.3 | % | 10 | % | 12.3 | % | ||||||||
Retention Goal |
85 | % | 88 | % | 10 | % | 10 | % | ||||||||
Combined Ratio |
||||||||||||||||
CEO and |
96 | % | 52.5 | % | 60 | % | 78 | % | ||||||||
Other Senior Executives |
96 | % | 52.5 | % | 40 | % | 58 | % | ||||||||
Book Value Growth |
10 | % | 15.4 | % | 10 | % | 15 | % | ||||||||
New Premium |
$ | 30 Million | $ | 22 Million | 10 | % | 2 | % | ||||||||
Operating Income(1) (per share) |
$ | 6.82 | $ | 9.03 | | 15 | % |
(1) | Performance measure for additional incentive overlay that allowed the Chief Executive Officer and other Named Executive Officers to increase annual incentive compensation by up to 15% of the amount of their respective 2011 awards under the 2008 Annual Incentive Compensation Plan. See description of the overlay for 2011 and 2012 under the caption Executive Compensation Annual Incentive Compensation. |
The annual incentive compensation paid to the Named Executive Officers in 2012 for 2011 is reflected in the Summary Compensation Table. The annual incentive compensation comprised the following percentages of base salary of the Named Executive Officers: Starnes 135%; Adamo 85%; Rand 85%; and Friedman 85%. The annual incentive award to each of the named executive officers was increased by 15% pursuant to the annual incentive overlay. We used the shares of Common Stock reserved for issuance under our 2008 Equity Incentive Plan to fund the stock portion of our annual incentive payments.
Dr. Brant received annual compensation under the PICA 2011 Variable Compensation Plan which is based on the annual incentive compensation format that was in place when we acquired PICA in 2009. PICA management develops corporate goals for its business for approval by our Compensation Committee, which goals include subjective and objective performance measures. Dr. Brant was eligible to receive up to 50% of his base salary under the PICA plan. In addition, Dr. Brant was also eligible to partially participate in ProAssurances Annual Incentive Compensation Plan. He was eligible to receive up to 20% of his base salary if ProAssurance satisfied performance measures based on Book Value Growth and Return on Equity and he was also eligible to receive up to 15% of his incentive compensation under the incentive overlay based on ProAssurances operating income. Dr. Brant received $248,507 as annual incentive compensation under the PICA plan representing 49% of his base salary. Dr. Brant also received $117,849 under the ProAssurance Annual Incentive Compensation representing
41
the sum of (A) 20% of base salary for satisfaction of the book value and return on equity performance measures and (B) 15% of incentive compensation for satisfaction of the performance measure for the incentive overlay based on operating income.
Equity Incentive Plan Awards. The Compensation Committee has granted performance shares to the Named Executive Officers and our senior executives. The performance shares are included in the table as Estimated Future Payments under Equity Incentive Plan Awards.
A performance share is the equivalent of one share of Common Stock which becomes vested and nonforfeitable upon the attainment of performance objectives established by the Compensation Committee. The Compensation Committee establishes the performance objectives and the length of the performance period to attain such objectives at the time a performance share is awarded. The Compensation Committee may prescribe different conditions for different participants, but the performance objectives for performance shares awarded to a participant must relate to at least one of the objective criteria listed in the plan. Such criteria may be based on the performance of ProAssurance or a subsidiary or a business segment (either alone or on a comparative basis relative to other companies). The Compensation Committee determines whether the performance objectives for performance shares have been attained at the end of each participants performance period, or if one or more interim periods are authorized by the Compensation Committee, at the end of an interim period within the relevant performance period. If the Compensation Committee determines that such performance objectives have been obtained, the participant will be entitled to receive payment for each performance share in an amount equal to the value of one share of our Common Stock on the date of payment. In 2011, the Board of Directors, on the recommendation of the Compensation Committee, granted performance shares to the Named Executive Officers. The performance criteria are described in the discussion under Executive Compensation Long-term Incentive Compensation on page 31 of this proxy statement. The performance shares are payable if any of the performance criteria are met in the three year period ending December 31, 2014.
All Other Stock Awards. The shares reflected in the table under All Other Stock Awards include RSUs granted under the 2008 Equity Incentive Plan. RSUs are granted as matching grants under the 2011 Stock Ownership Plan and as a component of long term incentive compensation. The RSUs are denominated in shares of stock but no shares of Common Stock are actually issued to a participant at the time the RSUs are granted. The RSUs are payable in cash and shares of stock when they are vested. RSUs vest if a grantee remains continuously employed for a period of three years from date of grant unless sooner accelerated upon termination of employment by reason of death, disability or good reason.
All Other Option Awards. The Board of Directors has granted stock options to the Named Executive Officers and other key employees of ProAssurance and its subsidiaries under the 2004 Equity Incentive Plan. The exercise price for each option must not be less than 100% of the market value of a share of our Common Stock on the date of grant. Under the terms of the 2004 Equity Incentive Plan the stock options become exercisable in five equal annual installments or at such other time(s) as may be specified by the Compensation Committee at the time of grant.
42
OUTSTANDING EQUITY AWARDS AT FISCAL YEAR-END
Stock Awards | ||||||||||||||||||||||||||||||||||||
Option Awards(1) | Number of Shares or Units of Stock That Have Not Vested (#)(2) |
Market Value of Shares or Units of Stock That Have Not Vested ($) |
Equity Incentive Plan Awards Number of Unearned Shares, Units or Other Rights That Have Not Vested (#)(3) |
Equity Incentive Plan Awards: Market or Payout Value of Unearned Shares Units or Other Rights That Have Not Vested ($) |
||||||||||||||||||||||||||||||||
Name |
Number of Securities Underlying Unexercised Options (#) Exercisable |
Number
of Securities Underlying Unexercised Options (#) Unexercisable |
Equity Incentive Plan Awards Number of Securities Underlying Unexercised Unearned Options (#) |
Option Exercise Price ($) |
Option Expiration Date |
|||||||||||||||||||||||||||||||
W. Stancil Starnes |
|
7/2/07 - 100,000 2/28/08 - 12,000 |
|
|
2/28/08 - 4,000 |
|
|
|
|
|
56.15 54.28 |
|
|
7/2/17 2/28/18 |
|
|
2/26/09 - 4,000 10/5/11 - 39 |
|
|
319,280 3,113 |
|
|
2/26/09 -10,000 2/26/10 - 15,000 3/2/11 - 15,000 |
|
|
798,200 1,197,300 1,197,300 |
| |||||||||
Edward L. Rand, Jr. |
|
3/9/05 - 25,000 3/8/06 - 12,500 3/7/07 - 12,500 2/28/08 - 10,000 |
|
|
|
|
|
|
|
|
41.15 51.38 54.28 |
|
|
3/9/15 3/8/16 3/7/17 2/28/18 |
|
|
2/26/09 - 2,085 2/26/10 - 2,085 3/2/11 - 2,085 10/5/11 - 39 |
|
|
166,425 166,425 166,425 3,113 |
|
|
2/26/09 - 5,210 2/26/10 - 5,210 3/2/11 - 5,210 |
|
|
415,862 415,862 415,862 |
| |||||||||
Victor T. Adamo |
|
3/7/07 - 15,000 2/28/08 - 12,000 |
|
|
2/28/08 - 3,000 |
|
|
|
|
|
|
|
|
|
|
|
2/26/09 - 2,500 10/5/11 - 39 |
|
|
199,550 3,113 |
|
|
2/26/09 - 6,250 2/26/10 - 9,375 3/2/11 - 7,819 |
|
|
498,875 748,315 624,112 |
| |||||||||
Howard H. Friedman |
|
3/3/03 - 25,000 3/10/04 - 25,000 3/9/05 - 25,000 3/8/06 - 12,500 3/7/07 - 12,500 2/28/08 - 10,000 |
|
|
2/28/08 - 2,500 |
|
|
|
|
|
22.00 33.28 41.15 51.38 51.48 54.28 |
|
|
3/3/13 3/10/14 3/9/15 3/8/16 3/7/17 2/28/18 |
|
|
2/26/09 - 2,085 2/26/10 - 2,085 3/2/11 - 2,085 |
|
|
166,425 166,425 166,425 3,113 |
|
|
2/26/09 - 5,210 2/26/10 - 5,210 3/2/11 - 5,210 |
|
|
415,862 415,862 415,862 |
| |||||||||
Jerry D. Brant |
| |
|
|
|
|
10/5/11 - 39 |
|
|
3,113 |
|
|
2/26/10 - 9,375 3/2/11 - 7,819 |
|
|
748,315 624,112 |
|
(1) | Table reflects date of grant for each option award. Option Awards granted prior to 2005 were granted under the ProAssurance Corporation Incentive Compensation Stock Plan adopted in 1995. Option Awards granted in or after 2005 were granted under the 2004 Equity Incentive Plan. Except for the fully vested options granted to Mr. Starnes in connection with his employment, the options vest over five years commencing six months after date of grant at the rate of 20% per year and terminate ten years after the date of grant. |
(2) | The Stock Awards not vested reflect the number of RSUs granted under the 2008 Equity Incentive Plan as matching grants under the 2011 Stock Ownership Plan and as long term incentive compensation. The RSUs are denominated in shares of Common Stock but no shares are issued on the date of grant. Each RSU is payable in cash and shares of Common Stock in an amount equal to the market value of a share of Common Stock on the date of vesting. RSUs vest three years after the date of grant if the grantee is continuously employed by ProAssurance or a subsidiary unless vesting is accelerated upon termination of employment by reason of death, disability or good reason or upon a change of control of ProAssurance. |
(3) | The Equity Incentive Plan Awards reflect the performance shares granted under the 2008 Equity Incentive Plan. The performance shares vest if ProAssurance achieves performance criteria discussed under Executive Compensation Long-term Incentive Compensation on page 31 of this proxy statement during the three year period commencing on the date of grant. The number of unearned performance shares assumes the Named Executive Officer will earn the maximum number of performance shares. |
43
OPTION EXERCISES AND STOCK VESTED
(During Last Completed Fiscal Year)
Option Awards(1) | Stock Awards(2) | |||||||||||||||
Name |
Number of Shares Acquired on Exercise (#) |
Value Realized
on Exercise ($) |
Number of Shares Acquired on Vesting (#) |
Value Realized
on Vesting ($) |
||||||||||||
W. Stancil Starnes |
4,000 | 102,360 | 8,333 | 533,979 | ||||||||||||
Edward L. Rand, Jr. |
| | 5,210 | 333,857 | ||||||||||||
Victor T. Adamo |
52,500 | 1,274,925 | 6,250 | 400,500 | ||||||||||||
Howard H. Friedman |
20,000 | 1,109,200 | 5,210 | 333,857 | ||||||||||||
Jerry D. Brant |
| | | |
(1) | The value realized on exercise of options reflects the difference between the exercise price for the shares of our Common Stock purchased on the exercise of an outstanding option and the market price of such shares of Common Stock based on the closing price of a share of our Common Stock on the NYSE on the date of exercise. Options surrendered in cashless exercises are valued in this table as if they were exercised and sold on the date of exercise. |
(2) | The shares acquired on vesting consist of performance shares previously granted under the 2004 Equity Incentive Plan that vested in 2011 upon satisfaction of the performance criteria at the end of the three year performance period. The value realized reflects the market price of the vested shares on the date of vesting. Performance shares were paid in shares and Common Stock net of the cash required for withholding. |
NON-QUALIFIED DEFERRED COMPENSATION
Name |
Executive Contributions in Last FY ($) |
Registrant Contributions in Last FY ($) |
Aggregate Earnings in Last FY ($) |
Aggregate Withdrawals/ Distributions ($) |
Aggregate Balance at Last FYE ($) |
|||||||||||||||
W. Stancil Starnes |
57,018 | 57,018 | (8,360 | ) | | 515,775 | ||||||||||||||
Edward L. Rand, Jr. |
26,000 | 18,896 | (7,985 | ) | | 310,994 | ||||||||||||||
Victor T. Adamo(1) |
52,000 | 25,500 | (65,173 | ) | | 2,377,674 | ||||||||||||||
Howard H. Friedman |
84,500 | 25,110 | (22,254 | ) | | 660,008 | ||||||||||||||
Jerry D. Brant |
25,168 | 25,168 | 540 | | 76,507 | |||||||||||||||
(2) |
| | 54,745 | | 1,507,328 |
(1) | As discussed under the caption Employment and Severance Agreements, we terminated Mr. Adamos Severance Agreement on December 31, 2010, and entered into a Deferred Compensation Plan and Agreement pursuant to which we established a deferred compensation account for Mr. Adamo in the sum of $1,680,000 which represents a mutually agreed reduction to the cash severance compensation that would be due to Mr. Adamo under his Severance Agreement if he had elected to terminate his employment in 2010. The deferred compensation will be payable upon termination of his employment and the satisfaction of certain conditions in the Agreement. Payment of the deferred compensation is conditioned upon Mr. Adamos execution of a release of claims against ProAssurance and its subsidiaries at the time of termination of his employment. Further, Mr. Adamo has agreed not to compete with the business of ProAssurance and its subsidiaries for a period of three years after the termination of his employment. |
(2) | Dr. Brant was eligible to participate in two nonqualified deferred compensation plans at PICA prior to our acquisition of PICA. All prior contributions to the plans by PICA were fully vested at the time of our acquisition of PICA. We agreed that PICA could make contributions for Dr. Brant and other PICA directors and officers under its Nonqualified Supplemental Deferred Compensation Plan for 2009. Dr. Brant participated in the ProAssurance Deferred Compensation Plan for 2010 and thereafter. |
44
Effective January 1, 2005, we adopted the Executive Nonqualified Excess Plan of ProAssurance Group (the Deferred Compensation Plan), for the benefit of eligible employees and directors. The employees eligible to participate in the plan are Vice Presidents and above of ProAssurance and any other employees whose annual compensation exceeds $95,000 (adjusted for future cost of living increases made to the similar dollar limit that applies to the definition of highly compensated employee found in the Internal Revenue Code).
Under the Deferred Compensation Plan, an eligible employee may elect to defer up to 75% of his or her base salary. A director may elect to defer up to 100% of his or her director fees or other cash compensation. Effective January 1, 2006, we amended our Deferred Compensation Plan to provide for additional matching employer contributions on behalf of employees whose base compensation exceeds our qualified plans compensation limit. For these employees, we match salary reductions in an amount up to 10% of the amount by which their base compensation exceeds the compensation limit.
Deferred amounts are contributed to the Deferred Compensation Plan and contributions are credited with deemed investment earnings as if they were invested in one or more designated mutual funds pursuant to an investment election made by the participants as of the date of deferral. Distributions under the plan are made upon termination of employment or service, death, disability, or upon a change of control. Distributions are made in a lump sum or annual installments over a period not exceeding 10 years as elected by the participant. A separate distribution election can be made with respect to each years deferrals and matching contributions.
Employment and Severance Agreements
The Board of Directors elected W. Stancil Starnes as Chief Executive Officer effective July 1, 2007. In connection with his employment as Chief Executive Officer, we entered into an employment agreement with Mr. Starnes effective May 1, 2007, which provided for the following:
| a term of five years that extends automatically for an additional term of five years on each July 1 until July 1, 2013 (at which time the term will not be extended and will expire on July 1, 2018); |
| a minimum base salary of $750,000 subject to annual increases at the discretion of the Board of Directors; |
| annual incentive compensation equal to 100% of base salary for 2007 (pro rata) and at least 100% of base salary for 2008; annual incentive compensation after 2008 is based entirely on performance criteria established by the Board of Directors consistent with the criteria for other senior executive officers; |
| one-time grant of options to purchase 100,000 shares of Common Stock at an exercise price equal to 100% of the market value on the effective date of July 2, 2007; |
| annual grant of equity compensation having an aggregate value of at least $500,000 based on the method ProAssurance uses to calculate compensation expense with respect to such awards for financial reporting purposes; |
| perquisites consistent with those provided to the prior Chief Executive Officer, including without limitation, up to 50 hours of personal use on the corporate airplane; and |
| severance payments upon a termination of employment and payments upon a change of control as discussed in more detail under the caption Payments on Termination and Change of Control. |
At the closing of our acquisition of PICA, we entered into an employment agreement with Dr. Brant to serve as the Chief Executive Officer of PICA for a term of three years, which expired on April 1, 2012. We agreed to pay Dr. Brant an initial base salary of $477,539, which represented his then current base salary plus the monetized value of the automobile allowance and club dues previously paid by PICA. Dr. Brants salary is subject to a minimum four percent annual increase beginning in 2010. Our employment agreement with Dr. Brant replaced his then existing employment agreement with PICA and addressed other compensation arrangements that were in effect with PICA prior to the acquisition. Under the terms of his employment
45
agreement, we paid Dr. Brant an initial retention bonus of $400,000 and we caused PICA to pay him $150,000 to satisfy its obligation to retain Dr. Brant as a consultant and director after his retirement. We also agreed to assume PICAs fully funded obligation to pay Dr. Brant retirement benefits in the amount of $600,000 and to allow Dr. Brant to continue to participate in PICAs Deferred Compensation Plan in 2009. The PICA Deferred Compensation Plan required PICA to contribute 11.5% of Dr. Brants base salary to the plan in 2009. For 2010 and subsequent years, Dr. Brant has not been eligible to receive any further contributions under the PICA Deferred Compensation Plan but he has been eligible to receive matching contributions under ProAssurances Executive Nonqualified Excess Plan. See Non-Qualified Deferred Compensation.
Payments on Termination and Change of Control
The employment agreement with Mr. Starnes provides for severance benefits under certain circumstances. Dr. Brants employment agreement required us to enter into a severance agreement with him at the expiration of the term of his employment agreement on April 2, 2012. We have also entered into a Release and Severance Compensation Agreement (a Severance Agreement) with each of Messrs. Rand and Friedman, and several other key executives, and a Deferred Compensation Plan and Agreement with Mr. Adamo, which provides for benefits upon the termination of Mr. Adamos employment.
Named Executive Officers Covered by Employment Agreements
Mr. Starnes is entitled to severance compensation in an amount equal to his current base salary for the remaining term of his employment agreement if we terminate his employment without cause or if he resigns for good reason. Mr. Starnes five-year term automatically renews until 2013, at which time the termination date is fixed in 2018. Good reason includes demotion, relocation and material reduction in base salary or incentive compensation opportunities. His employment agreement automatically terminates upon the occurrence of a change of control and provides for the payment of an amount equal to the severance compensation that would be due if the executive had resigned for good reason upon the change of control transaction.
On December 1, 2010, our Board of Directors adopted a resolution directing ProAssurance and its subsidiaries not to execute any new agreements with executive officers that include any single-trigger change of control features similar to a lump sum cash payment payable upon the occurrence of only a change of control of ProAssurance. This resolution will not change, alter or amend the current employment agreement with Mr. Starnes because the policy does not apply to any employment agreement or other agreement that was in effect prior to December 1, 2010.
Named Executive Officers Covered by Severance Agreements
We have entered into Severance Agreements with Messrs. Rand and Friedman that provide severance benefits if we terminate their employment without cause or if they voluntarily resign for good reason. They may assert good reason for, among other reasons, a material reduction in compensation or position and change in location of employment. In addition, the termination of the Severance Agreements prior to the executive reaching 65 years of age will constitute good reason.
Absent a change of control transaction, each of Messrs. Rand and Friedman is entitled to severance compensation in an amount equal to the sum of his annual base salary and his average annual incentive compensation (generally calculated as the average of the prior three years).
The Severance Agreements were revised effective January 1, 2008 to provide additional severance benefits after a change of control. Each of them will receive severance compensation in an amount equal to two times the sum of his annual base salary and his average annual incentive compensation and reimbursement for the continuation of health benefits for up to eighteen months upon satisfaction of the following double trigger requirements:
| a change of control of ProAssurance occurs; and |
46
| we or our successor terminate the executives employment without cause or the executive resigns for good reason, in either case within two years after the change of control. |
Dr. Brants employment agreement expired on April 2, 2012, and he entered into a new severance agreement for a term of three years. The severance agreement permits Dr. Brant to unilaterally elect to terminate employment for any reason and receive severance benefits. If Dr. Brant elects to terminate his employment or if we terminate his employment without cause, Dr. Brant will be entitled to severance compensation in an amount equal to his then current base salary for the remainder of the term of his severance agreement.
Named Executive Officer Covered by a Deferred Compensation Plan and Agreement
Prior to December 31, 2010, Mr. Adamo was party to a Severance Agreement with us that was similar to the Severance Agreements for Messrs. Rand and Friedman and other senior executives, except that, absent a change of control transaction, Mr. Adamo was entitled to severance compensation in an amount equal to two times the sum of his annual base salary and his average annual incentive compensation. Also, the Severance Agreement with Mr. Adamo permitted him, until December 31, 2010, to unilaterally elect to terminate his employment for any reason, including a change of control, and receive severance benefits. Subsequent to December 31, 2010, Mr. Adamos agreement was to function in the same manner as described for Messrs. Rand and Friedman, except as described above.
Under the terms of the Severance Agreement, had Mr. Adamo elected to terminate his employment prior to December 31, 2010, we would have been required to pay him cash severance compensation in the amount of approximately $1,934,896. Therefore, in December 2010, in order to encourage Mr. Adamo to continue his at-will employment as a senior executive, we entered into a Deferred Compensation Plan and Agreement with Mr. Adamo, effective December 31, 2010, which provides for the establishment of a deferred compensation account for Mr. Adamo in the amount of $1,680,000. The deferred compensation is payable to Mr. Adamo upon termination of his employment and the satisfaction of certain conditions in the Deferred Compensation Plan and Agreement. Mr. Adamo has the right to direct the investment of the severance amount, and the cumulative investment earnings and losses will be included in the amount payable upon termination.
As a result of entering into the Deferred Compensation Plan and Agreement, Mr. Adamos Severance Agreement was terminated effective December 31, 2010. Mr. Adamo continues to be employed by ProAssurance as an at-will employee in such capacity and on such compensation terms as may be mutually agreeable. Mr. Adamo will not have the protection of a severance agreement so that there will no longer be any contractual restrictions on reductions or other changes to his compensation and duties, and he will receive no change of control benefits. Mr. Adamo will continue to be eligible to participate in employee benefit plans available for persons employed as senior executives of ProAssurance.
Provisions Applicable to Employment Agreements, Severance Agreements and Deferred Compensation Plan and Agreement
The terms of the employment agreements with Mr. Starnes and Dr. Brant and the Severance Agreements with Messrs. Rand and Friedman require us to reimburse them if they are required to pay the excise tax imposed on change of control benefits deemed to be excess parachute payments under Code Section 280G. If the payments made to an executive by reason of a change of control are deemed to be excess parachute payments and are subject to the excise tax imposed by Internal Revenue Code Section 4999, we will pay the executive such amount as will allow the executive to be fully reimbursed for all payments incurred by reason of the imposition of the excise tax and for all income taxes attributable to such reimbursement.
On December 1, 2010, our Board adopted a resolution directing ProAssurance and its subsidiaries not to execute any new agreements with executive officers that include a gross-up for the excise tax imposed by Code Sections 280G and 4999, or an obligation to reimburse executive officers for such excise tax. The Boards action will not change, alter or amend the gross-up provisions in our current agreements with executives because the
47
policy does not apply to any employment agreement, or other agreement that was in effect prior to December 1, 2010. The Severance Agreement with Dr. Brant and the Deferred Compensation Plan and Agreement with Mr. Adamo do not include an obligation to reimburse for excise taxes on parachute payments.
The employment agreement with Mr. Starnes, each of the Severance Agreements and the Deferred Compensation Plan and Agreement with Mr. Adamo require the terminated executive to release us from all claims relating to his employment as a condition to the provision of severance benefits. These agreements also include a covenant that obligates the executive not to compete with us for a period after termination that is equal in duration to the number of months that the base salary is payable to the executive as severance compensation (exceptions are three-year periods for Mr. Starnes under his employment agreement and Mr. Adamo under his Deferred Compensation Plan and Agreement). The severance compensation is payable in equal monthly installments over a period that is at least equal in duration to the duration of the covenant not to compete. If an executive violates the covenant not to compete, ProAssurance may terminate future installment payments of severance compensation. Payment of severance compensation to Mr. Starnes is accelerated and payable in lump sum upon a change of control under his employment agreement.
The following table sets forth the amounts payable to the Named Executive Officers upon termination of their employment by reason of retirement or voluntary termination, death or disability, involuntary termination (termination by ProAssurance without cause and by the executive for good reason) and upon a change of control. The table assumes payment as if the termination of employment or change of control occurred on December 31, 2011:
Retirement or Voluntary Termination |
Death or Disability |
Involuntary Termination(1) |
Involuntary Termination After Change of Control(1) |
Change of Control |
||||||||||||||||
$ | $ | $ | $ | $ | ||||||||||||||||
W. Stancil Starnes |
||||||||||||||||||||
Cash Severance-Annual Salary |
| | 3,760,997 | 3,760,997 | 3,760,997 | |||||||||||||||
Cash Severance-Average Annual Incentive |
| | | | | |||||||||||||||
Equity Compensation Vesting(2) |
1,692,174 | 2,975,680 | 1,692,174 | 2,975,680 | 2,975,680 | |||||||||||||||
Deferred Compensation(3) |
291,739 | 291,739 | 291,739 | 291,739 | 291,739 | |||||||||||||||
Medical Benefits |
| | | | | |||||||||||||||
Outplacement Services |
| | | | | |||||||||||||||
280G Gross Up |
| | | 2,520,069 | 2,520,069 | |||||||||||||||
|
|
|
|
|
|
|
|
|
|
|||||||||||
TOTAL |
1,983,913 | 3,267,419 | 5,744,910 | 9,548,484 | 9,548,484 | |||||||||||||||
Edward L. Rand, Jr. |
||||||||||||||||||||
Cash Severance-Annual Salary |
| | 433,962 | 867,924 | | |||||||||||||||
Cash Severance-Average Annual Incentive |
| | 381,330 | 762,661 | | |||||||||||||||
Equity Compensation Vesting(2) |
947,565 | 1,561,672 | 947,565 | 1,561,672 | 1,561,672 | |||||||||||||||
Deferred Compensation(3) |
142,414 | 142,414 | 142,414 | 142,414 | 142,414 | |||||||||||||||
Medical Benefits |
| | 26,154 | 26,154 | | |||||||||||||||
Outplacement Services |
| | 10,000 | 10,000 | | |||||||||||||||
280G Gross Up |
| | | 1,107,940 | 1,107,940 | |||||||||||||||
|
|
|
|
|
|
|
|
|
|
|||||||||||
TOTAL |
1,089,979 | 1,704,086 | 1,941,425 | 4,478,765 | 2,812,026 | |||||||||||||||
Victor T. Adamo |
||||||||||||||||||||
Cash Severance-Annual Salary |
| | | | | |||||||||||||||
Cash Severance-Average Annual Incentive |
| | | | | |||||||||||||||
Equity Compensation Vesting(2) |
1,170,553 | 1,773,194 | 1,170,553 | 1,773,194 | 1,773,194 | |||||||||||||||
Deferred Compensation(3) |
1,888,377 | 1,888,377 | 1,888,377 | 1,888,377 | 1,888,377 | |||||||||||||||
Medical Benefits |
| | | | | |||||||||||||||
Outplacement Services |
| | | | | |||||||||||||||
280G Gross Up |
| | | | | |||||||||||||||
|
|
|
|
|
|
|
|
|
|
|||||||||||
TOTAL |
3,058,930 | 3,661,571 | 3,058,930 | 3,661,571 | 3,661,571 |
48
Retirement or Voluntary Termination |
Death or Disability |
Involuntary Termination(1) |
Involuntary Termination After Change of Control(1) |
Change of Control |
||||||||||||||||
$ | $ | $ | $ | $ | ||||||||||||||||
Howard H. Friedman |
||||||||||||||||||||
Cash Severance-Annual Salary |
| | 466,106 | 932,212 | | |||||||||||||||
Cash Severance-Average Annual Incentive |
| | 409,577 | 819,154 | | |||||||||||||||
Equity Compensation Vesting(2) |
947,565 | 1,561,672 | 947,565 | 1,561,672 | 1,561,672 | |||||||||||||||
Deferred Compensation(3) |
197,201 | 197,201 | 197,201 | 197,201 | 197,201 | |||||||||||||||
Medical Benefits |
| | 26,154 | 26,154 | | |||||||||||||||
Outplacement Services |
| | 10,000 | 10,000 | | |||||||||||||||
280G Gross Up |
| | | | | |||||||||||||||
|
|
|
|
|
|
|
|
|
|
|||||||||||
TOTAL |
1,144,766 | 1,758,873 | 2,056,603 | 3,546,393 | 1,748,873 | |||||||||||||||
Jerry D. Brant(4) |
||||||||||||||||||||
Cash Severance-Annual Salary |
| 1,550,925 | 1,550,925 | 1,550,925 | 1,550,925 | |||||||||||||||
Cash Severance-Average Annual Incentive |
| | | | | |||||||||||||||
Equity Compensation Vesting |
329,521 | 998,548 | 329,521 | 998,548 | 998,548 | |||||||||||||||
Deferred Compensation(3) |
1,406,367 | 1,406,367 | 1,406,367 | 1,406,367 | 1,406,367 | |||||||||||||||
Medical Benefits |
| | 26,154 | 26,154 | | |||||||||||||||
Outplacement Services |
| | 10,000 | 10,000 | | |||||||||||||||
280G Gross Up |
| | | | | |||||||||||||||
|
|
|
|
|
|
|
|
|
|
|||||||||||
TOTAL |
1,735,888 | 3,955,840 | 3,322,967 | 3,991,994 | 3,955,840 |
(1) | Involuntary termination of employment does not include termination of employment of the executive when we terminate for cause or when the executive terminates without good reason. On any such event, no cash severance compensation will be paid to the executive and all unvested options, grant shares and performance shares will be forfeited. The executive will receive all of his account in the Deferred Compensation Plan. |
(2) | The value of the acceleration of equity compensation benefits is calculated to reflect our accounting expense for the unvested stock options, performance shares and stock awards that have not been earned for financial reporting purposes. The value of the unvested awards is based on the market value of a share of Common Stock of $79.82 based on the closing price on the NYSE on December 31, 2011. We calculated the number of shares based on the target achievement levels since the unvested stock options, performance shares and stock awards have not been earned yet; therefore, it is possible that the actual amounts could be higher or lower, or that the performance criteria is not achieved so that no amount is payable. We disclose the threshold, target and maximum achievement levels in the table under the caption Grants of Plan-Based Awards on page 39 of this proxy statement. |
(3) | Reflects only the employer contributions that we contributed for the account of the executive under the Deferred Compensation Plan and all earnings (losses) that have accrued on the executives account, except (A) the amount for Dr. Brant includes amounts contributed to PICAs plan prior to our acquisition of PICA and (B) the amount for Mr. Adamo includes the amount the Company contributed to his Deferred Compensation Plan and Agreement, as disclosed in the table under the caption Non-Qualified Deferred Compensation on page 44 of this proxy statement. The executives will be entitled to return of the employer contributions contributed to the plan as a deferral of executives then current compensation. The amount in the table excludes benefits that are payable upon retirement under our qualified retirement plan. |
(4) | At December 31, 2011, Dr. Brant would have been entitled to severance benefits under the terms of his employment agreement which expired on April 1, 2012, and was replaced by a severance agreement. Dr. Brant executed his severance agreement April 2, 2012, and in connection with his retirement elected to terminate his employment and receive severance benefits under his severance agreement effective April 3, 2012. Under his severance agreement, Dr. Brant will receive severance compensation in an amount equal to three years of his annual base salary ($1,612,962) and a discretionary bonus in the amount of $300,000 in |
49
consideration for his efforts in the transition of leadership at PICA and for his agreement to expand the and scope of his covenant not to compete. The sum of these payments will be made in monthly installments over the term of the noncompetition covenant which was extended from 24 months to 36 months. In addition, Dr. Brant will receive the sum of $19,368 in lieu of the COBRA premiums he is entitled to receive under his severance agreement. Upon his retirement, Dr. Brant is also entitled to receive 9,148 performance shares in accordance with the terms of the 2008 Equity Incentive Plan (valued at $817,008 on April 3, 2012) and the then current balance of the benefits payable to him as a participant under the non-qualified deferred compensation plans at ProAssurance and PICA (employer contributions of $1,406,367 due to Dr. Brant at December 31, 2011). |
DIRECTOR COMPENSATION
(During Last Completed Fiscal Year)
Name |
Fees Earned or Paid in Cash ($) |
Stock Awards(1) ($) |
Option Awards ($) |
Non-Equity Incentive Plan Compensation ($) |
Change in Pension Value and Nonqualified Deferred Compensation Earnings |
All Other Compensation ($) |
Total ($) |
|||||||||||||||||||||
Lucian F. Bloodworth |
50,000 | 58,960 | | | | | 108,960 | |||||||||||||||||||||
Robert E. Flowers |
44,000 | 58,960 | | | | | 102,960 | |||||||||||||||||||||
William J. Listwan |
45,000 | 58,960 | | | | 44,000 | (2) | 147,960 | ||||||||||||||||||||
John J. McMahon, Jr. |
37,000 | 58,960 | | | | | 95,960 | |||||||||||||||||||||
Drayton Nabers, Jr. |
55,000 | 58,960 | | | | | 113,960 | |||||||||||||||||||||
Ann F. Putallaz |
52,000 | 58,960 | | | | | 110,960 | |||||||||||||||||||||
William H. Woodhams |
46,000 | 58,960 | | | | | 104,960 | |||||||||||||||||||||
Wilfred W. Yeargan, Jr. |
47,750 | 58,960 | | | | | 106,710 |
(1) | Includes 807 shares of Common Stock granted to the directors on May 18, 2011 as stock awards under the 2008 Equity Incentive Plan. The closing price of a share of Common Stock on the NYSE on the date of grant was $69.36. Also includes 39 RSUs granted to the directors participating in the 2011 Stock Ownership Plan on October 5, 2011. Each RSU is valued at $76.56 which was the closing price of a share of Common Stock on the NYSE on October 5, 2011. |
(2) | ProAssurance has engaged Dr. Listwan to provide consulting services to ProAssurance and ProAssurance Wisconsin Insurance Company, which was recently merged into ProAssurance Casualty Company, in consideration of an annual retainer of $44,000. |
The annual retainer for non-management directors is $28,000. In 2011, the Board of Directors established the position of Lead Director and established a retainer of $15,000 per annum for service as Lead Director. In addition to this annual retainer, the Chairman of the Audit Committee receives an additional annual retainer of $14,000 with the other members of the Audit Committee receiving an additional annual retainer of $8,000, and the Chairman of the Compensation Committee receives an additional annual retainer of $5,000. Independent directors also receive meeting fees in the amount of $2,000 for each day the director attends a board meeting and $1,000 for attendance at committee meetings that are not held on the same day as board meetings (each meeting fee is increased by $1,000 for non-management directors who are required to travel to the meeting). Directors are eligible to participate in the 2011 Stock Ownership Plan. Also, Drs. Flowers, Woodhams and Yeargan receive a retainer of $500 per month to serve on the Professional Liaison Committee established in December 2009 as a standing committee of the Board. Management directors do not receive any additional cash or stock compensation for their service as directors.
Our Board of Directors has adopted the ProAssurance Corporation Director Deferred Stock Compensation Plan to facilitate director stock compensation approved by the Compensation Committee. If granted by the Compensation Committee, the stock compensation is payable in whole shares of our Common Stock with a total value not to exceed the amount fixed by the Compensation Committee. The award is calculated using the NYSE
50
closing price of a share of our Common Stock on the date of our annual meeting. In 2011, the dollar value of the stock award for each director was $55,974. Shares are payable from the shares reserved for issuance under the 2008 Equity Incentive Plan. Under the terms of the Director Deferred Stock Compensation Plan, our directors may elect either to receive the shares of Common Stock currently or to defer the receipt of the shares until their service as a director has ended.
OTHER MATTERS THAT MAY COME BEFORE THE ANNUAL MEETING
We have no present knowledge of any other matters to be presented at the annual meeting. If any other matters should properly come before the annual meeting, or any adjournment or postponement thereof, it is the intention of the persons named in the accompanying Proxy to vote such Proxy in accordance with their best judgment.
BENEFICIAL OWNERSHIP OF OUR COMMON STOCK
Owners of More than 5% of Our Common Stock
Stockholders |
Amount & Nature of Beneficial Ownership |
Percent of Class(1) |
||||||
BlackRock, Inc.(2) 40 East 52nd Street New York, New York 10022 |
2,415,305 | 7.91 | % | |||||
T. Rowe Price Associates, Inc.(3) 100 East Pratt Street Baltimore, Maryland 21202 |
2,230,344 | 7.3 | % | |||||
Royce & Associates LLC(4) 745 Fifth Avenue New York, New York 10151 |
1,981,603 | 6.49 | % | |||||
The Vanguard Group, Inc.(5) 100 Vanguard Blvd. Malvern, Pennsylvania 19355 |
1,652,027 | 5.41 | % |
(1) | Based on ownership percentages reported in the filings on Schedule 13G detailed below. |
(2) | In a Schedule 13G filed with the SEC, BlackRock, Inc., a parent holding company, disclosed that, as of December 31, 2011, it had sole voting power and sole dispositive power with respect to 2,415,305 shares of Common Stock. |
(3) | In a Schedule 13G filed with the SEC, T. Rowe Price Associates, Inc. (Price Associates), an investment adviser, disclosed that, as of December 31, 2011, it had sole voting power with respect to 618,400 shares of Common Stock and sole dispositive power with respect to 2,230,344 shares of Common Stock. In its Schedule 13G, Price Associates indicated that these securities are owned by various individual and institutional investors, including T. Rowe Price Small-Cap Value Fund, Inc., which owns 1,600,000 shares, representing 5.2% of our Common Stock outstanding, which Price Associates serves as an investment adviser with power to direct investments and/or sole power to vote the securities. For the purposes of the reporting requirements of the Exchange Act, Price Associates is deemed to be a beneficial owner of such securities; however, Price Associates expressly disclaims that it is, in fact, the beneficial owner of such securities. |
51
(4) | In a Schedule 13G filed with the SEC, Royce & Associates LLC, an investment adviser, disclosed that, as of December 31, 2011, it had sole voting power and sole dispositive power with respect to 1,981,603 shares of Common Stock. |
(5) | In a Schedule 13G filed with the SEC, The Vanguard Group, Inc., an investment adviser, disclosed that, as of December 31, 2011, it had sole voting power with respect to 46,242 shares of Common Stock, sole dispositive power with respect to 1,605,785 shares of Common Stock and shared dispositive power with respect to 46,242 shares of Common Stock. Vanguard Fiduciary Trust Company (a wholly-owned subsidiary of The Vanguard Group, Inc.) owns 46,242 shares, representing 0.15% of our Common Stock outstanding, as a result of its serving as investment manager of collective trust accounts. Vanguard Fiduciary Trust Company directs the voting of its 46,242 shares. |
Ownership by Our Directors and Executive Officers
The following table sets forth, as of March 15, 2012, information regarding the ownership of Common Stock by:
| our executive officers named in the Summary Compensation Table under Executive Compensation, which we refer to as the Named Executive Officers; |
| our directors and director nominees; and |
| all of our directors and executive officers as a group. |
Stockholders |
Amount & Nature of Beneficial Ownership(1) |
Percent of Class |
||||||
Directors |
||||||||
Victor T. Adamo(2) |
66,804 | * | ||||||
Jerry D. Brant |
5,233 | * | ||||||
Lucian F. Bloodworth |
10,165 | * | ||||||
Robert E. Flowers |
34,378 | * | ||||||
William J. Listwan |
12,428 | * | ||||||
John J. McMahon, Jr. |
11,079 | * | ||||||
Drayton Nabers, Jr. |
7,706 | * | ||||||
Ann F. Putallaz |
19,129 | * | ||||||
W. Stancil Starnes(2) |
174,846 | * | ||||||
Anthony R. Tersigni |
1,000 | * | ||||||
William H. Woodhams |
16,048 | * | ||||||
Wilfred W. Yeargan(3) |
10,466 | * | ||||||
Other Named Executive Officers |
||||||||
Howard H. Friedman (2)(4) |
133,321 | * | ||||||
Edward L. Rand, Jr.(2) |
82,202 | * | ||||||
All Directors, Director Nominees and Executive Officers as a Group |
811531 | 2.6 | % |
* | Less than 1%. |
(1) | Except as otherwise indicated, the persons named in the above table have sole voting power and investment power with respect to all shares of Common Stock shown as beneficially owned by them. The information as to beneficial ownership of Common Stock has been furnished by the respective persons listed in the above table. The information excludes stock options, restricted stock units and performance shares granted to executive officers, except for the number of shares that may be acquired pursuant to unexercised options on or before May 31, 2012 as indicated in note 2. |
52
(2) | Includes 374,000 shares that may be acquired by all executive officers and directors as a group upon exercise of stock options on or before May 31, 2012. Of this amount the Named Executive Officers and directors hold options for the following number of shares: Mr. Starnes 112,000 shares; Mr. Adamo 12,000 shares; Mr. Rand 60,000 shares; and Mr. Friedman 86,250 shares. Also includes 3,345 shares beneficially held for the account of all executive officers and directors as a group on ProAssurances Retirement Plan. |
(3) | Includes 300 shares held by Yeargan Family Investment Partnership, LLC. |
(4) | Includes 173 shares held in an individual retirement account for Mr. Friedmans spouse. |
(5) | Excludes M. James Gorrie, Frank A. Spinosa and Thomas A.S. Wilson, Jr., each of whom do not hold any ProAssurance stock. Dr. Tersigni is the only new nominee for director who holds ProAssurance stock. |
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Securities Exchange Act of 1934, as amended, requires our directors and executive officers, and persons who own more than 10% of a registered class of our equity securities, to file reports of ownership of, and transactions in, our equity securities with the SEC, which are called Section 16 Reports. Such directors, executive officers and 10% stockholders are also required to furnish us with copies of all Section 16 Reports they file. Purchases and sales of our equity securities by such persons are published on our website at www.ProAssurance.com.
Based on a review of the copies of such Section 16 Reports we received, and on written representations from our reporting persons, we believe that our directors, executive officers and 10% stockholders complied with all applicable Section 16(a) filing requirements during fiscal year 2011.
TRANSACTIONS WITH RELATED PERSONS
Our Code of Ethics and Conduct addresses conflicts of interest that arise when an employee or member of his or her family receives a personal benefit in a transaction involving ProAssurance or a subsidiary. Generally, employees are required to report any situation involving an actual or potential conflict of interest to ProAssurance for a determination of whether it involves a permissible conflict of interest. The Code of Ethics and Conduct provides specific guidance as to the following situations:
| Employees are prohibited from (i) taking for themselves personally opportunities that are discovered through the use of ProAssurances information or position, (ii) using ProAssurances property, information or position for personal gain and (iii) competing with ProAssurance. |
| If ProAssurance or a subsidiary does business or considers doing business with a company in which an employee or member of his or her family is employed or has a material financial or other interest, the employee must disclose the interest to his or her supervisor if he or she is aware of the proposed business relationship and refrain from participating in the approval process. |
| If an employee participates in religious, charitable, educational or civic activities, good judgment must be exercised to abstain from involvement in activities which would present a conflict of interest or interfere with responsibilities to or the reputation of ProAssurance. |
ProAssurance adopted written policies and procedures for the review, approval or ratification of personal travel on corporate aircraft effective December 1, 2006. Pursuant to ProAssurances policies and procedures for the approval of personal travel on corporate aircraft, which we refer to in this proxy statement as the Policies and Procedures for Personal Use of Aircraft, senior executive officers, directors and such other employees of ProAssurance or its subsidiaries as may be designated by the Chief Executive Officer may use the corporate
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aircraft for personal travel if the aircraft is not otherwise required for business-related travel, upon reasonable notice to the Chief Executive Officer. As used in the Policies and Procedures for Personal Use of Aircraft, personal travel includes travel for entertainment, amusement or recreational purposes as described in Internal Revenue Service Notice 2005-45.
The Compensation Committee of the Board of Directors will establish, after reviewing the cost of the personal travel, the number of flight hours for which the Chief Executive Officer may use the corporate aircraft for personal travel in the succeeding twelve month period without further approval of the Committee. The Compensation Committee has established the number of aggregate flight hours for which all other authorized users may use the corporate aircraft for personal travel during the succeeding twelve months with the approval of the Chief Executive Officer as follows: 50 flight hours each for personal travel by the Chief Executive Officer and 20 flight hours for personal travel by other authorized users in the aggregate. The Chief Executive Officer must get the prior approval of the Compensation Committee before approving any personal travel which exceeds the aggregate limit. The Compensation Committee may delegate to any of its members the authority to approve requests for personal travel in excess of established limits. Both the Compensation Committee and the Chief Executive Officer are responsible for applying the Policies and Procedures for Personal Use of Aircraft.
As discussed in further detail under Independent Directors beginning on page 8 of this proxy statement, ProAssurance had transactions in 2011 in which two of our new director nominees, Anthony R. Tersigni, Ed.D., FACHE and Frank A. Spinosa, M.D., had or will have a direct or indirect material interest. Dr. Tersigni is the Chief Executive officer of Ascension Health Alliance, whose subsidiary Ascension Health entered a Program Agreement with ProAssurance (the Program) pursuant to which a branded joint insurance program was created to insure the professional liability of certain physicians and healthcare providers affiliated with the Ascension Health Alliance health system. During 2011, ProAssurances insurance subsidiaries wrote premiums through the Program in the amount of $7,545,913, of which ProAssurance paid a reinsurance premium to AHIL (defined and discussed under Independent Directors on page 8 of this proxy statement) in the amount of $5,027,103 and AHIL paid to ProAssurance a ceding commission of $942,711. Dr. Spinosa serves as a member of the Board of Trustees and as Vice President of the American Podiatric Medical Association (the Association). The Association and PICA are parties to a License Agreement effective March 1, 2011 (the License Agreement), pursuant to which PICA is required to pay the Association annual amounts totaling $125,000, to provide a PICA Risk Management Program and to provide a premium discount to PICA insured podiatric physicians who attend the Risk Management Program. PICA also has agreed to support the Associations Young Member Program at the rate of $175,000 per annum. In 2011, PICA paid the Association $388,700 pursuant to the License Agreement and as miscellaneous donations.
PROPOSALS OF STOCKHOLDERS
Stockholder Nominations for Directors
Our By-Laws require that a stockholder who desires to nominate directors at an annual meeting of stockholders must give us written notice of his or her intent not later than December 1 in the year preceding the annual meeting or such other date as may be established by our Board of Directors for a particular annual meeting by written notice to the stockholders. The stockholders notice must set forth:
| the name and address of the stockholder who intends to make the nomination and of the person or persons to be nominated; |
| a representation that the stockholder is a holder of record at the time of such notice and intends to be a holder of record on the record date for such meeting and intends to appear in person or by proxy at the meeting to nominate the person or persons specified in the notice; |
| a description of all arrangements or understandings between the stockholder and each nominee and any other person or persons (naming such person or persons) pursuant to which the nomination or nominations are to be made by the stockholder; |
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| such other information regarding each nominee proposed by such stockholder as would have been required to be included in a proxy statement filed pursuant to the proxy rules of the SEC had the Board of Directors solicited proxies for the election of such nominee at the meeting; and |
| the consent of each nominee to serve as a director of ProAssurance if so elected. |
Stockholder Proposals for our 2013 Annual Meeting
If you wish to present proposals for inclusion in the proxy materials to be distributed by us in connection with our 2013 annual meeting, you must submit your proposal in proper form (in accordance with the SEC Rule 14a-8), to our Secretary on or before December 7, 2012, in order for the proposal to be considered for inclusion in the proxy statement for the 2013 annual meeting of stockholders.1 Simply submitting a proposal does not guarantee its inclusion, as the rules of the SEC make clear. The stockholders notice must set forth:
| a brief description of the business desired to be brought before the meeting and the reasons for considering such matter or matters at the meeting; |
| the name and address of the stockholder who intends to propose such matter or matters; |
| a representation that the stockholder has been a holder of record of stock of ProAssurance entitled to vote at such meeting for a period of one year and intends to hold such shares through the date of the meeting and appear in person or by proxy at such meeting to propose such matter or matters; |
| any material interest of the stockholder in such matter or matters; and |
| a description of all understandings or relationships between the stockholder and any other person(s) (naming such persons) with respect to the capital stock of ProAssurance as to the matter specified in the notice. |
The notice and any accompanying statement may not exceed 500 words. Stockholders are not permitted to submit proposals for consideration at special meetings.
OTHER MATTERS
Policies on Reporting of Concerns Regarding Accounting and Other Matters and on Communicating with Directors
We have adopted policies on reporting of concerns regarding accounting and other matters and on communicating with our directors. Any person, whether or not an employee, who has a concern about the conduct of ProAssurance or any of our people, including with respect to our accounting, internal accounting controls or auditing issues, may, in a confidential or anonymous manner, communicate that concern to the members of the Audit Committee by using any of the methods described in the Corporate Governance section on our website at www.ProAssurance.com. Additionally, any person may communicate directly with our independent directors by sending an e-mail to IndependentDirector@ProAssurance.com. Further information on the procedure for these communications is available in the Corporate Governance section of our website at www.ProAssurance.com.
Important Notice Regarding Delivery of Stockholder Documents
Beneficial owners of Common Stock who share a single address may receive only one copy of the Notice of Internet Availability or the Proxy Materials, as the case may be, unless their broker, bank, trustee or nominee has
1 | Our By-Laws require any stockholder who desires to propose any business at the annual meeting of stockholders (other than the election of directors) to give us written notice not later than December 1 in the year preceding the annual meeting at which the proposal is to be considered or such other date as may be established by the Board of Directors for a particular annual meeting by written notice to the stockholders or in a report or proxy statement filed with the SEC. This date is superseded by the SEC deadline. |
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received contrary instructions from any beneficial owner at that address. This practice, known as householding, is designed to reduce printing and mailing costs. If any beneficial stockholder(s) sharing a single address wish to discontinue householding and receive a separate copy of the Notice of Internet Availability or the Proxy Materials, as the case may be, they may contact Broadridge, either by calling (800) 542-1061, or by writing to Broadridge, Householding Department, 51 Mercedes Way, Edgewood, New York 11717.
A majority of brokerage firms have instituted householding. If your family has multiple holdings in ProAssurance that are held in street name with a broker, you may have received householding notification directly from your broker. If so, please contact your broker directly if you have any questions, if you require additional copies of the proxy statement or annual report, if you are currently receiving multiple copies of the proxy statement and annual report and which to receive only a single copy, or if you wish to revoke your decision to household and thereby receive multiple statements and reports.
Incorporation by Reference
To the extent that this proxy statement is incorporated by reference into any other filing by ProAssurance under the Securities Act of 1933, as amended, or the Exchange Act, the sections of this proxy statement titled Report of the Compensation Committee, and Report of the Audit Committee (to the extent permitted by the rules of the SEC), as well as the exhibits to this proxy statement, will not be deemed incorporated, unless specifically provided otherwise in such filing.
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PROASSURANCE CORPORATION 100 BROOKWOOD PLACE BIRMINGHAM, AL 35209
VOTE BY INTERNETwww.proxyvote.com
Use the Internet to transmit your voting instructions and for electronic delivery of information up until 11:59 P.M. Eastern Time the day before the cut-off date or meeting date. Have your proxy card in hand when you access the web site and follow the instructions to obtain your records and to create an electronic voting instruction form.
ELECTRONIC DELIVERY OF FUTURE PROXY MATERIALS
If you would like to reduce the costs incurred by our company in mailing proxy materials, you can consent to receiving all future proxy statements, proxy cards and annual reports electronically via e-mail or the Internet. To sign up for electronic delivery, please follow the instructions above to vote using the Internet and, when prompted, indicate that you agree to receive or access proxy materials electronically in future years.
VOTE BY PHONE1-800-690-6903
Use any touch-tone telephone to transmit your voting instructions up until 11:59 P.M. Eastern Time the day before the cut-off date or meeting date. Have your proxy card in hand when you call and then follow the instructions.
VOTE BY MAIL
Mark, sign and date your proxy card and return it in the postage-paid envelope we have provided or return it to Vote Processing, c/o Broadridge, 51 Mercedes Way, Edgewood, NY 11717.
TO VOTE, MARK BLOCKS BELOW IN BLUE OR BLACK INK AS FOLLOWS:
KEEP THIS PORTION FOR YOUR RECORDS
THIS PROXY CARD IS VALID ONLY WHEN SIGNED AND DATED. DETACH AND RETURN THIS PORTION ONLY
0000137703_1 R1.0.0.11699
For Withhold For All To withhold authority to vote for any
All All Except individual nominee(s), mark For All
Except and write the number(s) of the
The Board of Directors recommends you vote
nominee(s) on the line below.
FOR the following:
0 0 0
1. Election of Directors
Nominees
01 M. James Gorrie 02 Anthony R. Tersigni 03 Frank A. Spinosa 04 Thomas A. S. Wilson Jr. 05**John J. McMahon Jr.**
The Board of Directors recommends you vote FOR proposals 2 and 3. For Against Abstain
2. To ratify the appointment of Ernst & Young LLP as independent auditors 0 0 0
3. An advisory vote to approve the compensation of our named executive officers disclosed in this proxy statement 0 0 0
4. Such other business as may properly come before the meeting or any adjournment thereof. 0 0 0
NOTE: **The election of Director #5 (John J. McMahon Jr.), which is item 2 on the Proxy Statement is for a Class III director, to serve a one (1) year term until the 2013 annual meeting and until such directors successor is elected and qualified.
Please sign exactly as your name(s) appear(s) hereon. When signing as attorney, executor, administrator, or other fiduciary, please give full title as such. Joint owners should each sign personally. All holders must sign. If a corporation or partnership, please sign in full corporate or partnership name, by authorized officer.
Signature [PLEASE SIGN WITHIN BOX] Date Signature (Joint Owners) Date
[GRAPHIC APPEARS HERE]
Important Notice Regarding the Availability of Proxy Materials for the Annual Meeting: The Annual Report, Notice & Proxy Statement is/ are available at www.proxyvote.com .
[GRAPHIC APPEARS HERE]
PROASSURANCE CORPORATION
Annual Meeting of Shareholders
May 16, 2012 9:00 AM Central Time
This proxy is solicited by the Board of Directors
0000137703_2 R1.0.0.11699
The undersigned stockholder of ProAssurance Corporation, or the Company, acknowledges receipt of the Notice of the Annual Meeting of Shareholders and Proxy Statement, each dated April 5, 2012, and the undersigned revokes all prior proxies and appoints Howard H. Friedman and Frank B. ONeil, and each of them, as attorneys and proxies for the undersigned to vote all shares of common stock of the Company which the undersigned would be entitled to vote at the Annual Meeting of Shareholders to be held on the fifth floor of the headquarters of the Company, 100 Brookwood Place, Birmingham, AL 35209, at 9:00 a.m., Central Time, on Wednesday, May 16, 2012, or at any adjournment, continuation or postponement thereof, and instructs said proxies to vote as indicated on the reverse.
THIS PROXY, WHEN PROPERLY EXECUTED, WILL BE VOTED AS DIRECTED BY THE SHAREHOLDER(S). IF NO DIRECTION IS MADE, THE SHARES WILL BE VOTED FOR THE ELECTION OF ALL NOMINEES LISTED HEREIN AS DIRECTORS, FOR THE RATIFICATION OF THE APPOINTMENT OF ERNST & YOUNG LLP AS INDEPENDENT AUDITORS AND FOR THE APPROVAL OF COMPENSATION OF OUR NAMED EXECUTIVE OFFICERS.
Continued and to be signed on reverse side