MERIDIAN BIOSCIENCE, INC.
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(Exact name of the registrant as specified in its charter)
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Ohio
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0-14902
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31-0888197
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(State or other jurisdiction of incorporation or organization)
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(Commission File Number)
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(IRS Employer Identification No.)
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3471 River Hills Drive, Cincinnati, Ohio
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45244
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(Address of principal executive offices)
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(Zip code)
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Melissa A. Lueke (513) 271-3700
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(Name and telephone number, including area code, of the
person to contact in connection with this report.)
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The Company plans to adopt a formal policy that reflects Meridian's goal of complying with the statutory and regulatory requirements.
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Meridian plans to establish a governance model to oversee the implementation and ongoing management of the Conflict Minerals Compliance Program. The governance model will consist of two groups; the Steering Committee and Core Team and various work products. The objective is to develop, document and maintain a governance structure which enables sustainable compliance and actively mitigates the risk of not meeting regulatory requirements.
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Meridian plans to implement a process to evaluate parts and suppliers in the supply chain for potential conflict minerals risk, a process that may include making modifications to supplier contract language and supplier expectations. These changes will likely reflect controls as part of the procurement process (e.g., supplier qualification, supplier selection, and supplier management). Meridian will actively cooperate and participate with industry associations to enhance transparency and traceability in the supply chain. This includes supplier responses, supplier corrective actions and risk mitigation process.
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Meridian will communicate its policy regarding conflict minerals to in-scope suppliers and review supplier responsibilities within the supply chain.
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Meridian plans to utilize its established complaint policy for concerns regarding the Company's sourcing and use of conflict minerals in its products.
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Products were reviewed by subject matter experts from the respective business units to obtain clarifying information on the presence of conflict minerals; expert information was applied to the list of products to remove inapplicable items.
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Meridian required in-scope suppliers to complete a survey based on the EICC-GeSI (Electronic Industry Citizen Coalition – Global e-Sustainability Initiative) template.
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Meridian conducted a review of supplier responses to determine that all required questions and sections of the EICC-GeSI template were completed and followed up with any supplier that did not complete all required questions.
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Meridian reviewed survey responses and validated them for completeness and sufficiency. Based on this review each survey was assigned a conflict minerals status code. Specific vendor corrective actions depended on factors such as vendor size, risk level and vendor capabilities.
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Meridian reviewed aggregate supplier survey responses by extracting data and summarizing key findings. The Company reported key metrics as part of the conflict minerals reporting process.
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Meridian conducted a review of summary smelter information provided to determine if smelters listed are certified as conflict free or present a "red flag" as defined by the OECD Guidance. To make the determination of each smelter's conflict status, Meridian relied upon information provided by the Conflict Free Sourcing Initiative ("CFSI"). CFSI conducts a Conflict Free Smelter Program, in which it certifies smelters and refiners worldwide as being conflict free after confirming specific information including country of origin for 3TGs that the smelter/refiner may purchase for its operations. CFSI makes available to the public the list of smelters/refiners that have been certified by CFSI as conflict free.
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Meridian plans to complete the OECD Gap Analysis and provide a summary of the identified risks and gaps to the Steering Committee with recommended action plans to reduce risks and close gaps.
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Meridian plans to develop a risk mitigation strategy with the goal of systematically reducing the extent of exposure to certain risk and the likelihood of its occurrence.
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Meridian will implement its risk management plan and monitor execution. Unresponsive suppliers will be evaluated for corrective action that may include removal from the Company's list of approved vendors.
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Additional fact finding, risk assessments, and changes in circumstances will take place as part of Meridian's annual review of the Conflict Minerals Compliance Playbook the Company is in the process of developing.
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Various industry organizations have developed, or are in the process of developing, processes and procedures to satisfy this requirement, including activities such as appointing auditors and defining the terms of audits in line with the standards and processes set out in the OECD Guidance. In light of this fact, Meridian intends to participate in and fully support the efforts of such organizations, including joining and/or building partnerships with them as necessary and appropriate.
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Meridian implemented a process to summarize, review, and approve compliance results and completion of the Form Specialized Disclosure and the Conflict Minerals Report and timely file this report with the SEC.
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Meridian is unable to determine and to describe the facilities used to process those necessary conflict minerals.
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Suppliers responding to our inquiries indicated in their response that the information provided was at a company or divisional level and did not include a list of smelters and, therefore, Meridian was unable to determine their country of origin.
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Consistent with the OECD Guidance for downstream companies such as Meridian, the Company's efforts to determine the mine or location of origin of necessary conflict minerals with the greatest possible specificity included our due diligence measures described above and were not conclusive.
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Based on the process described above, Meridian surveyed 47 suppliers and received responses back from 46. The supplier responses indicated that 4 had no conflict minerals in materials provided to Meridian; 4 sourced from scrap/recycled sources or conflict free smelters; and for 38, the source of conflict minerals could not be determined at this time.
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