def14a
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United Bancorporation of Alabama, Inc.
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United Bancorporation of Alabama, Inc. [Board of Directors]
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UNITED BANCORPORATION OF ALABAMA, INC.
200 East Nashville Avenue
Atmore, Alabama
NOTICE OF ANNUAL MEETING OF STOCKHOLDERS
To Be Held on May 6, 2009
NOTICE IS HEREBY GIVEN, that pursuant to call of its Board of Directors, the Annual Meeting of
Stockholders (the Meeting) of United Bancorporation of Alabama, Inc. (the Corporation), Atmore,
Alabama, will be held at the corporate offices of United Bank, 200 East Nashville Avenue, Atmore,
Alabama, on Wednesday, May 6, 2009, at 3:00 p.m., local time, for the purpose of considering and
voting upon the following matters:
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Election of four persons as directors, each of whom is nominated to serve until
the 2012 Annual Meeting of Stockholders and until his successor is elected and
qualified. |
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Approval of an advisory (non-binding) proposal regarding the compensation of
executive officers as described in the Proxy Statement. |
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Transaction of such business as may come properly before the Meeting or any
adjournments thereof. |
You are cordially invited to attend the Meeting, and we hope you will attend.
WHETHER OR NOT YOU PLAN TO ATTEND, PLEASE SIGN AND RETURN THE ENCLOSED PROXY IN THE ENCLOSED
POSTAGE-PAID ENVELOPE TO ASSURE THAT YOUR SHARES ARE REPRESENTED AT THE MEETING.
Stockholders of record on March 31, 2009 are entitled to receive notice of and to vote at the
Meeting.
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BY ORDER OF THE BOARD OF DIRECTORS |
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/s/ William J. Justice |
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William J. Justice |
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Chairman of the Board |
Atmore, Alabama
April 3, 2009
IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR THE ANNUAL MEETING OF
STOCKHOLDERS TO BE HELD ON MAY 6, 2009 THE PROXY STATEMENT AND UNITED BANCORPORATION OF ALABAMA,
INC.S 2008 ANNUAL REPORT TO STOCKHOLDERS ARE EACH AVAILABLE AT http://www.cfpproxy.com/5527.
TABLE OF CONTENTS
UNITED BANCORPORATION OF ALABAMA, INC.
PROXY STATEMENT
for
ANNUAL MEETING OF STOCKHOLDERS
to be held on
May 6, 2009
INTRODUCTION
This Proxy Statement is furnished to the stockholders of United Bancorporation of Alabama,
Inc. (the Corporation) in connection with the solicitation of proxies by the Corporations Board
of Directors for use at the Annual Meeting of Stockholders of the Corporation to be held on May 6,
2009, at 3:00 p.m., local time, and at any adjournments thereof (the Meeting).
The matters to be considered at the Meeting include: (1) the election of four directors, each
of whom is nominated to serve until the 2012 Annual Meeting of Stockholders, each to serve until
his successor is elected and qualified; (2) approval of an advisory (non-binding) proposal
regarding the compensation of executive officers as described in this Proxy Statement; and (3) the
transaction of such other business as may come properly before the Meeting.
The Corporations executive offices are located at 200 East Nashville Avenue, Atmore, Alabama
36502. For information on how to obtain directions to the Annual Meeting, please call or email
Tina Brooks at (251) 446-6001 or tbrooks@ubankal.com, respectively. This Proxy Statement is dated
April 3, 2009 and, together with a copy of the Corporations 2008 Annual Report, is being mailed to
stockholders of the Corporation on or about April 7, 2009.
VOTING SECURITIES
As of March 31, 2009, the Corporations only outstanding voting security was its Class A
Stock, of which 2,234,711 shares (excluding treasury shares) were issued, outstanding, and entitled
to vote. Those shares were held by approximately 839 stockholders of record. Stockholders of
record on March 31, 2009 are entitled to receive notice of and to vote at the Meeting.
Notwithstanding that date, the Corporations stock transfer books will not be closed, and
stock may be transferred after the record date, although only stockholders of record as of the
record date may vote at the Meeting.
The directors, nominees for election as directors, and executive officers of the Corporation
as a group number nine persons and, as of March 31, 2009, beneficially owned 253,915 shares of
Class A Stock, 11.36% of the total shares of such stock outstanding. See SECURITY OWNERSHIP OF
CERTAIN BENEFICIAL OWNERS AND MANAGEMENT.
2
VOTES REQUIRED
The representation in person or by proxy of at least a majority of the outstanding Class A
Stock entitled to vote at the Meeting is necessary to constitute a quorum for the transaction of
business. Votes withheld from any nominee, abstentions and broker non-votes are counted as
present or represented for purposes of determining the presence or absence of a quorum for the
Meeting. A non-vote occurs when a nominee holding shares for a beneficial owner does not vote on
a proposal because the nominee does not have discretionary voting power with respect to the
proposal and has not received instructions from the beneficial owner.
The election of directors requires an affirmative vote of a plurality of the shares present in
person or represented by proxy at the Meeting. The nominees receiving the highest number of
affirmative votes of such shares will be elected as directors. Accordingly, abstentions and broker
non-votes will have no effect on the outcome of the vote for directors. See ADVISORY VOTE ON
EXECUTIVE COMPENSATION below for information regarding voting on Proposal 2. Although the
Corporation is presently not aware of any other matters to be acted upon at the Meeting, any other
matters that may be considered and acted upon by the stockholders at the Meeting would require
approval by the affirmative vote of at least a majority of the shares entitled to vote and
represented at the Meeting either in person or by proxy. Abstentions would be treated as votes
cast with respect to any such matter and therefore will have the same effect as a vote against such
matter. Broker non-votes will not be counted as votes cast with respect to such matter and
therefore would have no effect on the outcome of the votes.
PROXIES
If the enclosed Proxy is executed and returned, it may be revoked at any time before it has
been exercised; if it is not revoked, the shares represented thereby will be voted by the persons
designated in such Proxy in accordance with the instructions therein. In the absence of
instructions, the Proxy will be voted FOR election of each of the director nominees described in
this Proxy Statement, FOR Proposal 2, and with discretionary authority on all other matters that
may come properly before the Meeting.
PROPOSAL 1
ELECTION OF DIRECTORS
The following table sets forth the name of each nominee and each director of the Corporation
continuing in office after the Meeting, a description of his or her position and offices, if any,
with the Corporation and its subsidiaries, a brief description of his or her principal occupation
during at least the last five years, and certain other information, including his or her age. Each
such director, with the exception of Mr. Crim, and each nominee is a director of the Corporations
wholly-owned subsidiary, United Bank (United Bank or the Bank).
3
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Director |
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Date Term As |
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Principal Occupation |
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Name and Age |
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Since |
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Director Expires |
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During Past Five Years |
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Michael R. Andreoli (47)
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2004 |
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May 2010
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Vice President of the Corporation; Stockholder and Vice President, Robertson,
Andreoli & Covington, P.C., certified public accountants; General Partner, Alcon
Properties. |
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Dale M. Ash (49)
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2002 |
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May 2011
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Partner, Treasurer of Pepsi-Cola
Bottling Company of Atmore, Inc.; VP South Alabama Vending Company; Partner,
Weeks Bay Mitigation Bank.
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L. Walter Crim (63)
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1997 |
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May 2012*
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Owner, Central Farm Supply. |
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Leslie H. Cunningham (59)
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** |
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May 2012*
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Farmer, Cunningham Farms |
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Robert R. Jones, III (57)
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1992 |
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May 2011
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President of the Corporation since May, 1993;
Chief Executive Office of the Corporation since May, 2006; President and Chief Executive
Officer of United Bank since July, 1992. |
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William J. Justice (69)
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1991 |
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May 2012*
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Chairman of the Board of the
Corporation; Vice Chairman of
the Board of United Bank;
Pharmacist; former President and
Chief Executive Officer, Greenlawn
Pharmacy. |
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Richard K. Maxwell (57)
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*** |
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May 2012*
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Owner, Maxwell Construction
Company; Owner, West Side Storage Company; Partner, Triterra
Development Co, LLC. |
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David D. Swift, Sr. (58)
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1995 |
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May 2010
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Vice Chairman of the Board of the
Corporation; Chairman of the Board
of United Bank; Vice President, Swift
Lumber,
Inc; President & CEO, Swift
Supply, Inc.; Partner, Palustris
Products, Ltd.
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nominee for election for a term expiring at the 2012 Annual Meeting of Stockholders |
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first-time nominee |
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elected by the Board of Directors of the Corporation on September 9, 2008 to fill a vacancy |
4
The Bank is a wholly owned subsidiary of the Corporation. None of the other entities listed
under the column Principal Occupation During Past Five Years above is affiliated with the
Corporation.
Each director of the Corporation continuing in office after the Meeting attended at least 75%
of the meetings of the Corporations Board of Directors and its committees held during 2008 while
he or she served as a director. The Corporations Board of Directors held nine meetings in 2008.
The Corporation does not have a standing nominating committee, and all director nominations
are considered by the Board of Directors as a whole, with each director participating in
consideration of director nominees. The Board of Directors has not adopted a nominating committee
charter. Certain members of the Board are not independent directors as defined by NASD rules as
described under AUDIT COMMITTEE REPORT below; as an employee of the Corporations subsidiary,
United Bank, Mr. R. Jones is also not an independent director. The other members of the Board of
Directors are independent directors as so defined.
The goal of the Board of Directors has been, and continues to be, to identify nominees for
service on the Board of Directors who will bring a variety of perspectives and skills from their
respective professional and business experiences, particularly in the communities served by the
Bank. Experience as a director of the Bank is generally considered a strong positive factor in
evaluating nominees. Depending upon the needs of the Board of Directors and the Corporation from
time to time, certain of the factors described below may be weighed more or less heavily in
evaluating potential nominees. There are no specific, minimum qualifications, qualities or skills
that must be met by potential nominees.
The Board of Directors identifies nominees by first considering on an informal basis the
current members of the Board of Directors. Current members of the Board of Directors are considered
for re-nomination, with strong consideration generally given to the value of continuity of service
by existing members of the Board of Directors. If a vacancy on the Board of Directors occurs due to
a directors decision not to stand for re-election or for any other reason, the Board of Directors
will then determine if there is a need to fill the vacancy or reduce the number of directors
serving on the Board of Directors, in accordance with the Corporations Bylaws and Certificate of
Incorporation. If the Board of Directors determines a need to fill a vacancy, current members of
the Board of Directors are polled for suggestions as to individuals meeting desired criteria, and
research may also be performed to identify qualified individuals. To date, the Board of Directors
has not formally engaged third parties to assist in identifying or evaluating potential nominees,
although the Board of Directors may do so in the future.
Historically, the Corporation has not had a formal policy concerning stockholder
recommendations for nominees, and the Board of Directors does not feel that such a formal policy is
warranted at this time based on what it believes to be satisfactory experience to date in
identifying director nominees without such a policy. However, a reasonable stockholder
recommendation will be considered, in light of the particular needs of the Corporation and using
the procedures set forth above if the Board is seeking to fill a vacancy. Except in extraordinary
circumstances, the Board of Directors does not anticipate increasing the number of directors to
allow nomination by the Board of Directors of a stockholder-recommended nominee. Any such
recommendation should be communicated to the Board of Directors as described below. Although it
does not presently anticipate doing so, the Board of Directors may reconsider adoption of a formal
policy for stockholder recommendations for director nominees at such time as it believes that the
Corporations circumstances warrant such consideration.
5
The Corporation has not instituted to date a formal process by which stockholders may
communicate directly with directors. However, informal processes exist by which communications sent
to the Board of Directors or in care of an officer or other representative of the Corporation are
forwarded to the President and Chief Executive Officer, who is also a director. The Board of
Directors believes this process has adequately served the needs of the Board of Directors and the
Corporations stockholders. Until some other procedure is disclosed to the Corporations
stockholders, stockholders may direct communications intended for the Board of Directors to the
Stockholder Relations Department, at the address set forth under ANNUAL REPORT ON FORM 10-K
below. The envelope containing such communication must contain a clear notation indicating that the
enclosed letter is a Stockholder-Board Communication or Stockholder-Director Communication or
similar statement that clearly indicates the communication is intended for the Board of Directors.
All such communications must clearly indicate that the author is a stockholder of the Corporation
and state whether the intended recipients are all members of the Board of Directors or certain
specified directors. Copies of such communications will be circulated to the President and the
appropriate director or directors.
The Corporations Board of Directors has established an Audit Committee. See AUDIT COMMITTEE
REPORT below. In addition, the Board of Directors of United Bank has established audit and
compensation committees.
It is intended that, unless Withhold Authority is noted, proxies in the accompanying form
will be voted at the Meeting for the election to the Board of Directors of L. Walter Crim, Leslie
H. Cunningham, William J. Justice and Richard K. Maxwell to serve until the 2012 Annual Meeting of
Stockholders and until their respective successors are elected and qualified. All of the nominees
except Mr. Cunningham are currently members of the Board of Directors. If any nominee is not a
candidate when the election occurs (which is not anticipated to be the case), it is intended that
the proxies may be voted, unless authorization is withheld, for any substitute nominee or nominees
recommended by the Board of Directors. The Board of Directors has no reason to believe that any
nominee will be unable to serve as a director if elected.
THE BOARD OF DIRECTORS OF THE CORPORATION RECOMMENDS
A VOTE FOR ELECTION OF THE NOMINEES LISTED ABOVE.
6
SECURITY OWNERSHIP OF CERTAIN
BENEFICIAL OWNERS AND MANAGEMENT
As of March 31, 2009, there were no persons who owned of record or, to the knowledge of the
Corporation, may be deemed to own beneficially, more than 5% of the outstanding shares of the
Corporations Class A Stock.
The table below sets forth, as of March 31, 2009, the number of shares of Class A Stock
beneficially owned by each director and nominee and by all executive officers and directors as a
group.
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Percentage |
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Amount and Nature of |
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of Outstanding |
Name |
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Beneficial Ownership |
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Class A Stock |
Michael R. Andreoli |
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9,018 |
(1) |
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* |
Dale M. Ash |
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17,226 |
(2) |
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* |
L. Walter Crim |
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16,261 |
(3) |
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* |
Leslie H. Cunningham |
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42,296 |
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1.89 |
% |
Robert R. Jones, III |
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89,543 |
(4) |
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4.01 |
% |
William J. Justice |
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34,447 |
(5) |
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1.54 |
% |
David D. Swift, Sr. |
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37,956 |
(6) |
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1.70 |
% |
Richard K. Maxwell |
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6,125 |
(7) |
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* |
All
executive officers, directors and nominees as a group (9 persons) |
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253,915 |
(1)(2)(3)(5)(6)(7)(8) |
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11.36 |
% |
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* |
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less than 1% |
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(1) |
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Includes 2,585 shares owned jointly with his wife; 266 shares owned jointly with his
children; 2,336 shares owned in his Individual Retirement Account; and 2,800 shares which may
be acquired within 60 days upon exercise of options. |
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(2) |
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Includes 2,352 shares owned jointly with her children; and 1,366 shares which may be
acquired within 60 days upon exercise of options. |
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(3) |
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Includes 5,256 shares owned jointly with his children. |
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(4) |
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Includes 9,322 shares owned jointly with his wife; 310 shares owned jointly with his
son; 3,673 shares owned by United Bank in his Individual Retirement Account; 2,486 shares
owned by United Bank in an Individual Retirement Account for his wife; 312 shares owned
jointly by his wife and his daughter; 32,640 shares which may be acquired within 60 days upon
exercise of options. |
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(5) |
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Includes 18,248 shares owned jointly with his wife; 6,192 shares owned by his wife,
as to which shares Mr. Justice disclaims beneficial ownership; 982 shares owned by Mr. Justice
for his granddaughters, as to which shares Mr. Justice disclaims beneficial ownership. |
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(6) |
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Includes 7,751 shares owned by his wife; 493 shares held by his wife as trustee, as
to all of which shares Mr. Swift disclaims beneficial ownership. |
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(7) |
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Includes 1,200 shares which may be acquired within 60 days upon exercise of options. |
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(8) |
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Includes 1,043 shares owned by Mr. Allen O. Jones, Jr., Chief Financial Officer and
Treasurer of the Corporation, jointly with his wife. |
7
EXECUTIVE OFFICERS
The following table lists the executive officers of the Corporation and the respective
positions held by them in the Corporation. Each is a director of the
Corporation, except for Allen O. Jones, Jr., and information regarding their other business experience during the
past five years and certain other information is set forth under the caption ELECTION OF
DIRECTORS above. Mr. A. Jones, age 58, has been Chief Financial Officer and Treasurer of the
Corporation since August 2006. From 2005 to August 2006, Mr. A. Jones served as Head of Strategic
Planning for Greers Supermarkets; a south-Alabama based supermarket chain. Prior to his
employment by Greers Supermarkets, Mr. A. Jones was employed as an independent consultant. From
2000 to 2004, Mr. A. Jones was employed by Delmas Capital, LLC of Pascagoula, Mississippi as Chief
Financial Officer, Treasurer and Senior Operating Officer.
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Name |
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Position |
Robert R. Jones, III
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President and Chief Executive Officer |
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Michael R. Andreoli
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Vice President |
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William J. Justice
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Chairman of the Board |
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David D. Swift, Sr.
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Vice Chairman of the Board |
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Allen O. Jones, Jr.
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Chief Financial Officer and Treasurer |
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The executive officers of the Corporation are elected annually at the organizational meeting
of the Board of Directors, which follows the annual meeting of stockholders, to serve until the
organizational meeting in the subsequent year. Except as described under Agreements with Mr. R.
Jones and Agreement with Mr. A. Jones below, there are no known arrangements or understandings
between any executive officers and any other person pursuant to which any of the above-named
persons was selected as an officer.
DIRECTOR COMPENSATION
Prior to September, 2008, no fees were paid to directors of the Corporation for their service
as such. Since all directors of the Corporation also served as directors of United Bank prior to
August, 2008, directors were primarily compensated for their services to United Bank. During 2008,
each director of United Bank received a prorated portion of a standard annual fee for such service
of $3,500 ($4,700 for United Bank Board Chairman David D. Swift, Sr.) based on nine months of
service under the compensation arrangement in effect through August, 2008. In addition, prior to
September, 2008, directors received $200 for each
8
board meeting of United Bank attended; and $50 for each additional committee meeting attended, with
a maximum of $300 per day for additional meetings. In 2008, United Banks Board of Directors held
a total of 18 meetings.
Beginning in September, 2008, directors of the Corporation received a standard quarterly fee
for such service of $1,000 ($1,250 for the Corporations Board Chairman, William J. Justice). In
addition, directors who also served on the Board of Directors of United Bank received a monthly fee
for such service of $1,000 ($1,350 for United Bank Board Chairman David D. Swift, Sr.) and $50 for
each loan committee meeting, unless such loan committee meeting fell on the same day as a regular
board meeting. See EXECUTIVE COMPENSATION below for information regarding compensation paid to
executive officers of the Corporation.
In connection with the Corporations adoption of the Stock Option Plan in 1998, each director
of the Corporation was granted nonstatutory stock options to purchase 4,000 shares of Class A Stock
at an exercise price of $8 per share (the number of shares and exercise price having been adjusted
in accordance with the Stock Option Plan to account for the 2-for-1 splits of Class A Stock in May
1999 and June 2004), with two-fifths of such options being immediately exercisable and additional
one-fifth increments becoming exercisable in December of 1999 through 2001, respectively.
In connection with her election to the Board of the Corporation in December 2002, Mrs. Ash was
granted nonstatutory stock options to purchase 2,000 shares of Class A Stock at an exercise price
of $15.75 per share (taking into account the June 2004 split), with one-fifth of such options being
immediately exercisable and additional one-fifth increments becoming exercisable in December of
2003 through 2006, respectively.
In connection with his election to the Board of the Bank in May 2002, Mr. Andreoli was granted
nonstatutory stock options to purchase 2,000 shares of Class A Stock at an exercise price of $15.65
per share (taking into account the June 2004 split), with one-fifth of such options being
immediately exercisable and additional one-fifth increments becoming exercisable in May of 2003
through 2006, respectively. In connection with his subsequent election to the Board of the
Corporation in May 2004, Mr. Andreoli was granted nonstatutory stock options to purchase an
additional 2,000 shares of Class A Stock at an exercise price of $16.00 per share, with two-fifths
of such options being immediately exercisable and additional one-fifth increments becoming
exercisable in May of 2006 through 2008, respectively.
9
Director Compensation Table
The following table shows all non-employee director compensation paid for 2008:
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Fees Earned or |
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Option |
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All Other |
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Paid in Cash |
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Awards |
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Compensation |
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Total |
Name |
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($) |
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($) |
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($) (1) |
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($) |
Michael R. Andreoli |
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11,331 |
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0 |
(2) |
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750 |
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12,081 |
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Dale M. Ash |
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11,581 |
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0 |
(3) |
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750 |
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12,331 |
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L. Walter Crim |
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5,020 |
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0 |
(4) |
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750 |
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5,770 |
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William J. Justice |
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11,646 |
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0 |
(4) |
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750 |
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12,396 |
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Richard K. Maxwell(5) |
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8,133 |
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0 |
(6) |
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8,133 |
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David D. Swift, Sr. |
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10,983 |
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0 |
(7) |
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750 |
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11,733 |
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
J. Wayne Trawick(8) |
|
|
5,214 |
|
|
|
0 |
(9) |
|
|
|
|
|
|
5,214 |
|
|
|
|
(1) |
|
$750.00 paid on long-term disability insurance policy for all directors
other than Messrs. Maxwell and Trawick. |
|
(2) |
|
At December 31, 2008, Mr. Andreoli held options to purchase 2,800 shares of common
stock. |
|
(3) |
|
At December 31, 2008, Mrs. Ash held options to purchase 1,366 shares of common
stock. |
|
(4) |
|
At December 31, 2008, Messrs. Crim and Justice held no options to purchase shares of
common stock. |
|
(5) |
|
Mr. Maxwell was elected to the Board of Directors of the Corporation on September 9,
2008 to fill the vacancy created by the resignation of Mr. Trawick. |
|
(6) |
|
At December 31, 2008, Mr. Maxwell held options to purchase 1,200 shares of common stock. |
|
(7) |
|
At December 31, 2008, Mr. Swift held no options to purchase shares of common stock. |
|
(8) |
|
Mr. Trawick resigned from the Board of Directors of the Corporation on July 15, 2008. |
|
(9) |
|
At December 31, 2008, Mr. Trawick held no options to purchase shares of common stock. |
10
EXECUTIVE COMPENSATION
Officers of the Corporation are remunerated by United Bank. The following Summary
Compensation Table sets forth certain information concerning compensation paid to the Corporations
(1) President and Chief Executive Officer and (2) Chief Financial Officer and Treasurer, during the
year ended December 31, 2008. There were no other executive officers of the Corporation who
received total compensation exceeding $100,000 during the year ended December 31, 2008.
Summary Compensation Table
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock |
|
All Other |
|
|
|
|
|
|
|
|
Salary |
|
Bonus |
|
Awards |
|
Compen- |
|
Total |
Name and Principal Position |
|
Year |
|
$ |
|
$ |
|
$ |
|
sation ($) |
|
$ |
Robert R. Jones, III |
|
|
2008 |
|
|
|
250,000 |
|
|
|
0 |
(1) |
|
|
0 |
|
|
|
137,957 |
(3) |
|
|
387,957 |
|
President and Chief Executive |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Officer of the Corporation |
|
|
2007 |
|
|
|
235,000 |
|
|
|
107,014 |
(2) |
|
|
0 |
|
|
|
130,254 |
(3) |
|
|
472,126 |
|
President and
Chief Executive
Officer of the Bank |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Allen O. Jones, Jr. |
|
|
2008 |
|
|
|
129,168 |
|
|
|
0 |
|
|
|
2,390 |
(4) |
|
|
8,334 |
(5) |
|
|
139,892 |
|
Chief Financial Officer and |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Treasurer of the Corporation |
|
|
2007 |
|
|
|
124,800 |
|
|
|
9,799 |
|
|
|
1,818 |
(4) |
|
|
8,671 |
(5) |
|
|
145,088 |
|
Chief Financial Officer
of the Bank |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
No bonuses were paid to employees of the Corporation in 2008. |
|
(2) |
|
Includes amounts paid under the Agreement described in Agreements with Mr. R.
Jones and amounts paid under United Banks bonus program. |
|
(3) |
|
Includes $27,082 paid on a life insurance contract owned by Mr. R. Jones and
related tax benefits pursuant to the 2001 Agreement described below in each of 2008 and
2007, respectively; $11,590 and $11,346 contributed by United Bank for the account of Mr.
R. Jones pursuant to United Banks 401(k) Employee Incentive Savings Plan in 2008 and
2007, respectively; $9,283 and $6,938 in fees for attendance at meetings of United Banks
Board of Directors in 2008 and 2007, respectively; $86,952 accrued in 2008 and $82,030
accrued in 2007 to provide for certain post-employment benefits pursuant to the 2001
Agreement described below; $2,300 and $2,250 in profit-sharing payments made in 2008 and
2007 for services in 2007 and 2006; and $750 paid to directors of United Bank for
disability insurance in each of 2008 and 2007, respectively. |
|
(4) |
|
These amounts reflect the total compensation cost recognized for fiscal 2008 and
2007, respectively, in accordance with FAS 123(R), for financial statement reporting
purposes for stock awards granted under the 2007 Equity Incentive Plan. |
|
(5) |
|
Includes $7,052 and $7,337 contributed by United Bank for the account of Mr. A.
Jones pursuant to United Banks 401(k) Employee Incentive Savings Plan in 2008 and 2007,
respectively; and $1,282 and $1,334 in profit sharing payments made in 2008 and 2007 for
services in 2007 and 2006. |
11
EXECUTIVE COMPENSATION DISCUSSION
The Board of Directors of the Corporation has not appointed a separate committee for
determination of executive compensation generally. Each non-director executive officer of the
Corporation is also an officer of the Bank, and receives compensation for services to the Bank.
Executive compensation decisions made by the Bank are reviewed by the entire Board of Directors of
the Corporation, with the exception of determinations made with respect to the President and Chief
Executive Officer, in which he does not participate.
The Board of Directors of the Bank makes compensation determinations with respect to the
employees of the Bank, including those who are executive officers of the Corporation, based on the
recommendations of the Compensation Committee of the Banks Board of Directors (the Compensation
Committee). For executives other than the President and Chief Executive Officer, the Compensation
Committee acts on compensation recommendations made by the President and Chief Executive Officer,
with the objective of providing compensation competitive with that provided by comparable financial
institutions.
The compensation of the President and Chief Executive Officer, Mr. R. Jones, is determined by
the Compensation Committee in accordance with the provisions of Mr. R. Jones employment agreement.
See Agreements with Mr. R. Jones below. Mr. R. Jones compensation consists of a specified annual
salary, performance-based annual cash incentive compensation, long-term incentives in the form of
stock options and other equity awards, and other benefits. The Compensation Committee based its
determination of Mr. R. Jones compensation package as reflected in the employment agreement on the
advice and recommendation of a compensation consultant specializing in the banking industry, with
the intent of providing a compensation package designed to retain Mr. R. Jones services and
motivate him to perform to the best of his abilities. Mr. R. Jones 2008 base salary reflects the
Boards determination of the salary level necessary to meet this objective. As described below,
long-term incentives in the form of incentive stock options were granted to Mr. R. Jones in
accordance with the employment agreement as supplemented in 1999.
Compensation for executive officers other than the President and Chief Executive Officer
consists of annual base salary, annual cash bonuses and awards under the Corporations equity
incentive plans determined by the Compensation Committee, primarily on the recommendation of the
President and Chief Executive Officer. Base salary is determined at hiring and is reviewed
annually for increases based upon performance evaluations made by the President and Chief Executive
Officer. Annual cash bonuses are generally awarded as a percentage of base salary. The bonus, if
any, is based on the individuals compensation, salary grade and individual performance and the
performance of the Bank.
The stockholders of the Corporation approved the 2007 Equity Incentive Plan (the 2007 Plan)
at the 2007 Annual Meeting and awards under the 2007 Plan were made to certain officers of the
Corporation beginning in October, 2007. It is contemplated that the percentage of incentive
compensation to total compensation will increase over time. The Corporation intends that the
long-term incentives provided by the 2007 Plan will help the Corporation recruit, retain and
motivate its officers, directors and employees.
Agreements with Mr. R. Jones. The Bank and Mr. R. Jones entered into an Executive
Compensation Agreement as of May 28, 1993 (the 1993 Agreement) which provided for certain
deferred compensation benefits. The 1993 Agreement was replaced in 2001 by the Supplemental
Compensation and Amendment
12
Agreement (the 2001 Agreement) discussed below, with amounts payable thereunder for 2008 being
described under All Other Compensation in the Summary Compensation Table above.
Following discussions in the latter part of 1997, the Bank entered into an Employee Agreement
with Mr. R. Jones dated as of January 1, 1998 (the Agreement). Pursuant to the Agreement, Mr. R.
Jones has agreed to provide full-time professional services to the Bank in the capacity of
President and Chief Executive Officer of the Bank, to the exclusion of other businesses or
activities. The Agreement was for an initial term from January 1, 1998 through December 31, 2001,
and unless terminated will automatically renew on January 1 of each year for a three-year term. The
Agreement provides for a specified annual salary, together with performance-based cash incentive
compensation (Bonus) determined by the Board of the Bank at the time of its annual review of Mr.
R. Jones performance. The Bonus under the Agreement is calculated as a percentage of Mr. R. Jones
salary, ranging from zero to 45%, based on attainment of certain net income levels by the Bank.
Salary and Bonus paid to Mr. R. Jones for 2008 and 2007 are reflected in the Summary Compensation
Table above. The Agreement specifies that Bonus awards are intended to eventually be governed by an
Executive Incentive Compensation Plan applicable to certain officers of the Bank generally, as well
as to the President and Chief Executive Officer of the Bank. The Agreement also provides for Mr. R.
Jones to receive long-term incentives at the discretion of the Board; benefits provided to
employees of the Bank generally; reimbursement of reasonable and customary business expenses
incurred by him in connection with the performance of his duties; payment or reimbursement of
certain fees for professional and other organizations in the Banks market area; an automobile
allowance; and vacation time. As amended by the 2001 Agreement, the Agreement also provides for
supplemental compensation to be paid by the Bank to Mr. R. Jones upon retirement and in certain
other circumstances as set forth in the 2001 Agreement.
The Agreement also provides generally that, in the event of Mr. R. Jones death, the Bank will
pay to his estate one quarter of his then-current annual salary plus a prorata portion of the Bonus
otherwise payable to him, provided that in the event the Bank purchases life insurance with
benefits payable to Mr. R. Jones beneficiary or estate equal to or in excess of the amounts
payable in the event of death, no additional payments will be required; that, in the event of his
disability, the Bank will pay his salary and a prorata portion of Bonus until the earlier of twelve
months after the date of disability or such time as disability benefits commence under a
Bank-provided disability insurance policy; and that the Bank will pay Mr. R. Jones an amount equal
to monthly salary, benefits and prorata Bonus for twelve months after termination of his employment
if such termination is not for cause or a result of material change in Mr. R. Jones duties and
responsibilities.
Under the Agreement, Mr. R. Jones has agreed that, during the term of his employment and for
two years thereafter, he will not engage in any business similar of that of the Bank or any of its
affiliates or solicit any employee of the Bank or any of its affiliates to leave their employment
with the Bank.
In a Supplemental Agreement with Mr. R. Jones dated as of March 9, 1999 (the Supplemental
Agreement), the Corporation and the Bank agreed that, subject to his continued employment by the
Bank at such times, in each year beginning in 1999 and ending in 2002, the Corporation would grant
an incentive stock option (ISO) covering 8,160 shares of stock (the number of shares having been
adjusted to account for the 2-for-1 splits of Class A Stock in May 1999 and June 2004) to Mr. R.
Jones, exercisable at the then-current fair market value of Class A Stock, with each such ISO being
exercisable in five equal installments, the first of which vested on the date of the grant. The
last grant of options pursuant to the Supplemental Agreement was made in 2002.
13
On December 12, 2007, the Corporation and Mr. R. Jones entered into an amendment to the
Supplemental Agreement. The amendment to the Supplemental Agreement adds or modifies provisions of
the Supplemental Agreement to comply with the requirements of Section 409A of the Internal Revenue
Code of 1986, as amended, and the regulations and administrative guidance of the Internal Revenue
Service published thereunder.
The 2001 Agreement, which became effective as of January 1, 2001, provides for annual payments
on a life insurance contract (Insurance Payments) in lieu of comparable payments previously
required under the 1993 Agreement. In addition to the benefits under the Agreement and in lieu of
post-employment payments previously specified in the 1993 Agreement, the 2001 Agreement provides
for a normal retirement benefit of $102,000 per year to be paid to Mr. R. Jones for 20 years if he
remains employed by the Bank until normal retirement age; lump sum payment to his beneficiary in
the event of his earlier death; and proration of the annual payment amount if his employment by the
Bank is terminated before normal retirement age for reasons other than his death, total and
permanent disability, cause, or his voluntary termination without required notice, with the
prorated annual payment amount increasing by 5% annual increments from 50% of the normal retirement
benefit in 2001 to 100% in 2011 and thereafter. The 2001 Agreement also provides that if Mr. R.
Jones employment by the Bank is terminated within 36 months after a change of control of the
Corporation, as defined in the Agreement, he will receive a lump sum payment equal to (a) the
discounted present value of the normal retirement benefit, plus (b) the discounted present value of
the Insurance Payments for the lesser of ten years or the number of years until he would reach the
age of 65.
Agreement with Mr. A. Jones. In September 2007, the Bank entered into an Employment Agreement
with Mr. A. Jones (the 2007 Agreement). Pursuant to the 2007 Agreement, Mr. A. Jones has agreed
to provide full-time professional services to the Bank in the capacity of Senior Vice President and
Chief Financial Officer of the Bank, to the exclusion of other businesses or activities. The 2007
Agreement is for an initial term of one year, and unless terminated will automatically renew each
year for a one-year term. The 2007 Agreement provides for a specified annual salary, together with
the opportunity to earn an annual incentive award in accordance with the Banks incentive plan.
Salary and bonus paid to Mr. A. Jones for 2008 and 2007 are reflected in the Summary Compensation
Table above.
The 2007 Agreement also provides for (i) benefits provided to employees of the Bank generally,
(ii) an award of 505 restricted shares of the Corporations common stock under the 2007 Equity
Incentive Plan, and (iii) payment of a cash benefit equal to Mr. A. Jones then current base salary
in the event of termination by the Bank without cause or by Mr. A. Jones for good reason in either
case within two years of a change in control.
Under the 2007 Agreement, Mr. A. Jones has agreed that, during the term of his employment and
for one year thereafter, he will not engage in any business similar to that of the Bank or any of
its affiliates or solicit any employee of the Bank or any of its affiliates to leave their
employment with the Bank.
14
Outstanding Equity Awards at December 31, 2008
The following table shows stock options and stock awards outstanding on December 31, 2008 held
by Mr. R. Jones and Mr. A. Jones as of such date.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards |
|
|
|
|
|
Stock Awards |
|
|
Number of |
|
Number of |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Securities |
|
Securities |
|
|
|
|
|
|
|
|
|
Number of |
|
Market Value |
|
|
Underlying |
|
Underlying |
|
|
|
|
|
|
|
|
|
Shares of |
|
of Shares of |
|
|
Unexercised |
|
Unexercised |
|
Option |
|
|
|
|
|
Stock That |
|
Stock That |
|
|
Options |
|
Options |
|
Exercise |
|
|
|
|
|
Have Not |
|
Have Not |
|
|
(#) |
|
(#) |
|
Price |
|
Option Expiration |
|
Vested |
|
Vested |
Name |
|
Exercisable |
|
Unexercisable |
|
($) |
|
Date |
|
(#) |
|
($) |
Robert R. Jones, III |
|
|
8,160 |
|
|
|
-0- |
|
|
|
12.87 |
|
|
|
12/22/2009 |
|
|
|
|
|
|
|
|
|
|
|
|
|
8,160 |
|
|
|
-0- |
|
|
|
15.65 |
|
|
|
12/22/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
|
8,160 |
|
|
|
-0- |
|
|
|
16.25 |
|
|
|
12/22/2011 |
|
|
|
|
|
|
|
|
|
|
|
|
|
8,160 |
|
|
|
-0- |
|
|
|
16.25 |
|
|
|
12/22/2012 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Allen O. Jones, Jr. |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,029 |
|
|
|
15,281 |
|
Outstanding Options under Equity Compensation Plans
The following table sets forth certain information at December 31, 2008 with respect to the
Corporations equity compensation plans that provide for the issuance of options, warrants or
rights to purchase the Corporations securities.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of Securities |
|
|
|
|
|
|
|
|
|
|
Remaining Available |
|
|
Number of Securities |
|
Weighted Average |
|
for Future Issuance under |
|
|
to be issued upon Exercise |
|
Exercise Price of |
|
Equity Compensation |
|
|
of Outstanding Options, |
|
Outstanding Options |
|
Plan (excluding securities |
Plan Category |
|
Warrants and Rights |
|
Warrants and Rights |
|
reflected in the first column) |
Equity Compensation
Plans Approved by
Security Holders
1998 Stock Option Plan
|
|
|
38,806 |
|
|
$ |
15.36 |
|
|
|
170,400 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Equity Compensation
Plans Approved by
Security Holders
2007 Equity Incentive Plan
|
|
|
-0- |
|
|
|
-0- |
|
|
|
298,420 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Equity Compensation
Plans Not Approved
by Security Holders
|
|
|
-0- |
|
|
|
-0- |
|
|
|
-0- |
|
15
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
Some Corporation and United Bank directors, officers, and principal stockholders, and their
associates and immediate families were customers of, or had transactions with, subsidiaries of the
Corporation in the ordinary course of business during 2008. In addition, some Corporation and
United Bank directors are directors, officers, trustees, or principal security holders of
corporations or other organizations that were customers of, or had transactions with, the
Corporation or its subsidiaries in the ordinary course of business during 2008. All outstanding
loans and other transactions with the Corporations, and its subsidiarys, directors, officers, and
principal stockholders, and their associates and immediate families, were made in the ordinary
course of business on substantially the same terms, including interest rates and collateral, as
those prevailing at the time for comparable transactions with other persons, and when made did not
involve more than the normal risk of collectibility or present other unfavorable features. In
addition to banking and financial transactions, the Corporation and its subsidiaries may have had
additional transactions with, or may have used products or services of, various organizations of
which directors of the Corporation or its subsidiaries are directors, officers, or principal
stockholders. Such transactions were on terms comparable to those which would have been recorded
with unaffiliated parties, and the amounts involved in such noncredit transactions have in no case
been material in relation to the business of the Corporation and its subsidiaries or to such other
organizations.
AUDIT COMMITTEE REPORT
In January 2003, the Corporation established an Audit Committee of the Board of Directors of
the Corporation composed of six directors. The members of the Audit Committee are Michael R.
Andreoli, Dale M. Ash, L. Walter Crim, William J. Justice, Richard K. Maxwell and David D. Swift,
Sr. Although the Corporation is not subject to the listing standards of any stock exchange,
including the National Association of Securities Dealers (NASD), SEC regulations require
disclosure of whether Audit Committee members are independent as defined in the rules of some of
those organizations. Mrs. Ash and Messrs. Andreoli, Crim and Maxwell are independent directors
as defined in NASD Rule 4200(a)(15) adopted by the NASD in December 2003, and Messrs. Justice and
Swift do not meet that definition solely by virtue of their serving as officers of the Corporation,
notwithstanding that none is employed by the Corporation or its subsidiaries. Mrs. Ash and Mr.
Andreoli are audit committee financial experts as defined in SEC regulations.
The Audit Committee is responsible for the appointment, compensation and oversight of the
Corporations independent auditors. The Audit Committee is required to pre-approve audit and
certain non-audit services performed by the independent auditors. The Committee also assists the
Board in providing oversight over the integrity of the Corporations financial statements, the
Corporations compliance with applicable legal and regulatory requirements and the performance of
the Corporations internal audit function. The Committee also meets periodically with the
Corporations independent auditors and the Banks internal auditors outside of the presence of the
Corporations management, and possesses the authority to retain professionals to assist it with
meeting its responsibilities without consulting with management. The Committee is also responsible
for receiving and retaining complaints and concerns relating to accounting and auditing matters.
The Audit Committee met 5 times in 2008. The Audit Committee is governed by a written charter
adopted by the Board of Directors in January 2003, and amended on December 9, 2008, a copy of which
was attached to this Proxy Statement as Appendix A.
16
Management is responsible for the preparation of financial statements and the integrity of the
reporting process, including the system of internal and disclosure controls. The independent
auditors are responsible for expressing an opinion on the conformity of those audited financial
statements with accounting principles generally accepted in the United States. The primary
responsibility of the Audit Committee is to oversee the Corporations financial reporting process
on behalf of the Board. In so doing the Audit Committee is entitled under its charter to rely on
reports and other information from sources it in good faith believes to be reliable, including the
Audit Committee of the Board of Directors of the Bank.
The Audit Committee has reviewed and discussed the audited financial statements of the
Corporation with management; has discussed with the independent auditor of the Corporation, Mauldin
and Jenkins, Certified Public Accountants, L.L.C. (Mauldin & Jenkins), the matters required to be
discussed by SAS 61 (Codification of Statements on Auditing Standards, AU §380); and has received
the written disclosures and the letter from Mauldin & Jenkins required by Independence Standards
Board Standard No. 1 (Independence Discussions with Audit Committees) and discussed with Mauldin &
Jenkins their independence. Based on the review and discussion described above, the Audit Committee
recommended to the Board of Directors of the Corporation that the audited financial statements
should be included in the Corporations Annual Report on Form 10-K for the fiscal year ended
December 31, 2008 for filing with the SEC.
|
|
|
|
|
|
|
|
|
Michael R. Andreoli
|
|
Dale M. Ash
|
|
L. Walter Crim |
|
|
|
|
|
|
|
|
|
William J. Justice
|
|
Richard K. Maxwell
|
|
David D. Swift, Sr. |
REPORTS UNDER SECTION 16 OF THE SECURITIES AND EXCHANGE ACT
Section 16(a) of the Securities Exchange Act of 1934 (Exchange Act) requires the
Corporations executive officers and directors, and any persons who own more than 10% of the Class
A Stock, to file reports of ownership and changes in ownership with the Security and Exchange
Commission (SEC). The Corporation believes that all requirements under Section 16(a) of the
Exchange Act applicable to directors and executive officers of the Corporation were complied with
by such persons during the last fiscal year. In making this disclosure, the Corporation has relied
on written representations by or on behalf of its directors and executive officers and copies of
reports filed.
EXPENSES OF SOLICITATION
The cost of soliciting proxies in the accompanying form will be borne by the Corporation. In
addition to the use of the mails, proxies may be solicited by directors, officers, or other
employees of the Corporation or its subsidiaries personally, by telephone, or by telefacsimile. The
Corporation does not expect to pay any compensation for the solicitation of proxies, but will
reimburse brokers, custodians, or other persons holding stock in their names or in the names of
nominees, for their reasonable expenses in sending proxy materials to principals and obtaining
their instructions.
17
PROPOSAL 2
ADVISORY VOTE ON EXECUTIVE COMPENSATION
The American Recovery and Reinvestment Act of 2009 (the Act) requires the Corporation to
permit a non-binding stockholder vote on the compensation of the Companys named executive
officers, as described in its proxy statement during the period in which any obligation arising
from the Corporations participation in the TARP Capital Purchase Program remains outstanding.
This proposal, commonly known as a say-on-pay proposal, gives the Corporations stockholders
the opportunity to endorse or not endorse the Companys executive pay program and policies through
the following resolution:
Resolved, that the stockholders approve the compensation of the named
executive officers, as disclosed pursuant to the compensation disclosure
rules of the Securities and Exchange Commission in this proxy statement.
As provided in the Act, this vote will not be binding on the Board of Directors of the
Corporation and may not be construed as overruling a decision by the Board of Directors nor to
create or imply any additional fiduciary duty by the Board of Directors. The Board of Directors,
however, may take into account the outcome of the vote when considering future executive
compensation arrangements.
In voting to approve the above resolution, stockholders may vote for the resolution, against
the resolution or abstain from voting. This matter will be decided by the affirmative vote of a
majority of the votes cast at the Annual Meeting. On this matter, abstentions will have no effect
on the voting.
THE BOARD OF DIRECTORS OF THE CORPORATION RECOMMENDS
A VOTE FOR APPROVAL OF THE COMPENSATION
OF THE NAMED EXECUTIVE OFFICERS.
STOCKHOLDER PROPOSALS
Stockholders are entitled to submit proposals on matters appropriate for stockholder action
consistent with regulations of the SEC. In order to be included in the Corporations proxy
statement and form of proxy relating to its 2010 Annual Meeting pursuant to Rule 14a-8 promulgated
by the SEC (Rule 14a-8), proposals from stockholders to be presented at the 2010 Annual Meeting
must be received by the Secretary of the Corporation no later than December 8, 2009. The date after
which notice of a stockholder proposal submitted outside of the processes of Rule 14a-8 will be
considered untimely is February 21, 2010. If notice of such a stockholder proposal is received by
the Corporation on or after February 21, 2010, then the Corporations proxy for the 2010 Annual
Meeting may confer discretionary authority to vote on such matter without discussion of such matter
in the proxy statement for the 2010 Annual Meeting.
AUDITORS
Mauldin & Jenkins, Certified Public Accountants, L.L.C. (Mauldin & Jenkins), was selected as
the Corporations auditor on July 2, 2004 and has served as such through the fiscal years ended
December 31,
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2008. Mauldin & Jenkins has been selected by the Audit Committee to continue to serve in such
capacity for the current fiscal year. A representative of Mauldin & Jenkins is expected to be
present at the Meeting and will have the opportunity to make a statement if he so desires. The
Mauldin & Jenkins representative also is expected to be available to respond to appropriate
questions.
Audit Fees. Mauldin & Jenkins has billed the Corporation aggregate fees totaling $87,253 for
fiscal year 2008, and $85,568 for fiscal year 2007, for professional services rendered for the
audit of the Corporations annual financial statements and the reviews of the financial statements
included in the Corporations Forms 10-Q and 10-K for 2008 and for services that are normally
provided by Mauldin & Jenkins in connection with statutory and regulatory filings.
Audit-Related Fees. Mauldin & Jenkins billed the Corporation aggregate fees totaling $11,829 for
fiscal year 2008, and aggregate fees totaling $12,452 for fiscal year 2007, for assurance and
related services that were reasonably related to the performance of the audit or review of the
Companys financial statements, including audit of employee benefit plan financial statements.
Tax Fees. Carr, Riggs and Ingram billed the Company aggregate fees totaling $39,853 for fiscal
year 2008, and aggregate fees totaling $40,591 for fiscal year 2007, for professional services
rendered for tax compliance, tax advice and tax planning, including preparation of federal and
state income tax returns and quarterly estimates.
Audit Committee Preapproval Policies. The Audit Committee of the Board of Directors has adopted
preapproval policies and procedures with respect to engagements of Mauldin & Jenkins in accordance
with the Audit Committee charter.
Independence. The Audit Committee of the Board of Directors has considered whether the provision
by Mauldin & Jenkins of the services covered by the fees other than the audit fees is compatible
with maintaining Mauldin & Jenkins independence and believes that it is compatible.
OTHER BUSINESS
Management currently knows of no other business to be brought before the Meeting. If other
business is brought properly before the Meeting, the accompanying Proxy will be voted in the
discretion of the persons designated in such Proxy, unless the Authority Withheld box has been
checked.
ANNUAL REPORT ON FORM 10-K
The Corporation will furnish to any stockholder upon written request, without charge, a copy of the
Corporations Annual Report on Form 10-K, including the financial statements and schedules thereto,
required to be filed with the SEC. Requests for the above information should be directed to:
Stockholder Relations Department, United Bancorporation of Alabama, Inc., P. O. Box 8, Atmore,
Alabama 36504.
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APPENDIX A
Approved: December 9, 2008
UNITED BANCORPORATION OF ALABAMA, INC.
AUDIT COMMITTEE CHARTER
I. GENERAL STATEMENT OF PURPOSE
The Audit Committee of the Board of Directors (the Committee) of United Bancorporation of
Alabama, Inc. (the Company) shall assist the Board of Directors in monitoring (1) the integrity
of the financial statements of the Company, (2) the independent auditors qualifications and
independence, (3) the performance of the Companys internal audit function and independent
auditors, and (4) compliance by the Company with legal and regulatory requirements.
It is not the role of the Committee to duplicate the work of internal and independent
auditors; rather, its role is that of oversight. Management is responsible for preparing the
Companys financial statements and related disclosures and the Companys independent auditors are
responsible for auditing those financial statements. It is not the duty of the Committee to plan or
conduct audits or to determine that the Companys financial statements are complete and accurate
and in accordance with GAAP.
The Committee, and each member of the Committee in his or her capacity as such, shall be
entitled to rely, in good faith, on information, opinions, reports or statements prepared or
presented to them by (i) the audit committee of the Companys subsidiary, United Bank (the Bank),
(ii) officers and other employees of the Company or the Bank, whom such member believes to be
reliable and competent in the matters presented, and (iii) counsel, public accountants or others
persons as to matters which the member believes to be within the professional competence of such
person.
II. AUDIT COMMITTEE COMPOSITION
The Committee shall consist of the independent members of the Board of Directors of the
Company. In order to be considered independent, a member of the Committee may not, other than in
his or her capacity as a member of the Committee, the Board of Directors, or any other Board
committee (i) accept any consulting, advisory, or other compensatory fee from the Company; (ii) be
an officer or employee of the Company or the Bank; or (iii) own five percent or more of the voting
securities of the Company or the Bank. The Board of Directors shall designate one member of the
Committee to be the Chairman of the Committee. All members of the Committee shall have sufficient
financial experience and ability to enable them to discharge their responsibilities.
Appendix A- Page 1
III. MEETINGS
The Committee shall meet as often as it determines, but not less frequently than quarterly. Minutes
of each meeting will be compiled by the Companys Corporate Secretary who shall act as Secretary to
the Committee, or in the absence of the Corporate Secretary, by an Assistant Corporate Secretary of
the Company or any other person designated by the Committee.
IV. AUTHORITY AND RESPONSIBILITIES
The Committee shall generally be responsible for the following:
A. Retention of Independent Auditor. The Committee shall be directly responsible for the
appointment, compensation, oversight, evaluation and termination of any independent auditor
employed by the Company (including resolving disagreements between management and the auditor
regarding financial reporting) for the purpose of preparing or issuing an audit report and related
work. The Committee shall affirm an understanding with the independent auditor that they must
report directly to the Committee.
B. Preapproval of Services. All auditing services (which may entail providing comfort letters in
connection with securities underwritings) and all non-audit services provided to the Company by the
Companys auditors which are not prohibited by law shall be preapproved by the Committee pursuant
to such processes as are determined to be advisable. Preapproved shall include blanket preapproval
of non-prohibited services for limited dollar amounts which the Committee, in its business
judgment, does not believe possess the potential for abuse or conflict.
The preapproval requirement set forth above, shall not be applicable with respect to the provision
of non-audit services, if:
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the aggregate amount of all such non-audit services provided to the Company
constitutes not more than 5 percent of the total amount of revenues paid by the Company
to its auditor during the fiscal year in which the non-audit services are provided; |
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such services were not recognized by the Company at the time of the engagement
to be non-audit services; and |
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such services are promptly brought to the attention of the Committee and
approved prior to the completion of the audit by the Committee or by one or more
members of the Committee to whom authority to grant such approvals has been delegated
by the Committee. |
The Committee may delegate to one or more designated members of the Committee the authority to
grant required preapprovals. The decisions of any member to whom authority is delegated under this
paragraph to preapprove an activity under this subsection shall be presented to the full Committee
at its next scheduled meetings.
Appendix A
Page 2
C. Procedures for Complaints. The Committee shall establish procedures to facilitate:
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the receipt, retention, and treatment of complaints received by the Company
regarding accounting, internal accounting controls, or auditing matters; and |
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the confidential, anonymous submission by employees of the Company of concerns
regarding questionable accounting or auditing matters. |
Those procedures are reflected in the Policy attached hereto as Appendix I.
D. Financial Statement and Disclosure Matters. The Committee, to the extent it deems necessary or
appropriate, shall:
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Review and discuss with management and the independent auditor the annual audited
financial statements, including disclosures made in managements discussion and
analysis of financial condition and results of operations, and recommend to the Board
whether the audited financial statements should be included in the Companys Form 10-K. |
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Review and discuss with management and the independent auditor the Companys
quarterly financial statements, including the disclosures made in managements
discussion and analysis of financial condition and results of operations prior to the
filing of the Companys Form 10-Q, including the results of the independent auditors
reviews of the quarterly financial statements. |
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Discuss with management and the independent auditor significant financial reporting
issues and judgments made in connection with the preparation of the Companys financial
statements, including (i) any significant changes in the Companys selection or
application of accounting principles, (ii) any major issues as to the adequacy of the
Companys internal controls, (iii) the development, selection and disclosure of
critical accounting estimates, (iv) analyses of the effect of alternative assumptions,
estimates or GAAP methods on the Companys financial statements, (v) analyses and
disclosure of financial trends, and (vi) presentation of the financial statements and
notes thereto. |
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Discuss with management the Companys earnings press releases, including the use of
pro forma, adjusted or other non-GAAP information, as well as financial information
and earnings guidance provided to analysts and rating agencies. |
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Discuss with management and the independent auditor the effect of accounting
initiatives as well as off-balance sheet structures on the Companys financial
statements. |
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Discuss with management and the internal auditors the effect of regulatory
initiatives on the Companys financial statements. |
Appendix A Page 3
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Discuss with management the Companys major financial risk exposures and the steps
management has taken to monitor and control such exposures, including the Companys
risk assessment and risk management policies. |
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Discuss with the independent auditor the matters required to be discussed by
Statement on Auditing Standards No. 61 relating to the conduct of the audit including
(i) the adoption of, or changes to, the Companys significant auditing and accounting
principles and practices, (ii) the management letter provided by the independent
auditor and the Companys response to that letter, and (iii) any difficulties
encountered in the course of the audit work, including any restrictions on the scope of
activities or access to requested information, or personnel and any significant
disagreements with management. |
E. Oversight of the Companys Relationship with the Independent Auditor.
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Review the experience and qualifications of the senior members of the independent
auditor team. |
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Obtain and review a written report from the independent auditor at least annually
regarding (i) the auditors internal quality-control procedures, (ii) any material
issues raised by the most recent quality-control review, or peer review, of the firm,
or by any inquiry or investigation by governmental or professional authorities within
the preceding five years concerning one or more independent audits carried out by the
firm, (iii) any steps taken to deal with any such issues, and (iv) all relationships,
both direct and indirect, between the independent auditor and the Company. Evaluate the
qualifications, performance and independence of the independent auditor, including
considering whether the auditors quality controls are adequate and the provision of
non-audit services is compatible with maintaining the auditors independence, and
taking into account the opinions of management and the internal auditor. The Committee
shall present its conclusions to the Board and, if so determined by the Committee,
recommend that the Board take additional action to satisfy itself of the
qualifications, performance and independence of the auditor. |
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Consider whether, in order to assure continuing auditor independence, it is
appropriate to adopt a policy of rotating the lead audit partner or even the
independent auditing firm itself on a regular basis. |
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Recommend to the Board policies for the Companys hiring of employees or former
employees of the independent auditor who were engaged on the Companys account. |
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Discuss with the independent auditor issues on which the independent auditor
communicated with its national office regarding auditing or accounting issues. |
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Meet with the independent auditor prior to the audit to discuss the planning and
staffing of the audit. |
Appendix A Page 4
F. Oversight of the Companys Internal Audit Function.
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Review the appointment and replacement of the senior internal auditing executive. |
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Review the significant reports to management prepared by the internal auditing
department and managements responses. |
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Discuss with the independent auditor the internal audit department responsibilities,
budget and staffing and any recommended changes in the planned scope of the internal
audit. |
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The Committee may rely on reports and recommendations of, and may delegate all or
part of the oversight matters described above to, the audit committee of the Bank. |
G. Compliance Oversight.
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Obtain from the independent auditor such assurance as it deems adequate that such
auditor has fulfilled its responsibilities under Section 10A of the Securities Exchange
Act of 1934. |
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Obtain reports from management and the Companys senior internal auditing executive
relating to the Companys conformity with applicable legal and regulatory requirements.
Review reports and disclosures of insider and affiliated party transactions. |
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Review with management and the Companys internal auditors compliance with laws and
regulations. Advise the Board with respect to the Companys compliance with applicable
laws and regulations. |
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Review with the Companys counsel pending material litigation and compliance
matters. |
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The Committee will address and take any action, as it deems necessary or
appropriate, with respect to any issues relating to inquiries or investigations
regarding the quality of financial reports filed by the Company with the SEC or
otherwise distributed to the public. |
H. Miscellaneous Powers and Responsibilities.
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The Committee shall have the power to investigate any matter brought to its
attention within the scope of its duties, with the power to retain outside counsel for
this purpose if, in its judgment, that is appropriate. |
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The Committee shall have the responsibility to submit the minutes of all meetings of
the Committee to the Board of Directors. |
Appendix A Page 5
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The Committee shall have the responsibility of reviewing and assessing the adequacy
of this Charter at least annually. |
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The Committee shall be responsible for the oversight of the Companys Code of
Ethics; however, the Committee is not responsible for assuring compliance with the
Companys Code of Ethics. |
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The Committee shall have the responsibility to prepare the report required to be
included in the Companys annual proxy statement by the rules of the Securities and
Exchange Commission. |
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The Committee shall have the power to access the Companys counsel without the
approval of management, as it determines necessary to carry out its duties. |
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The Committee shall also have the authority without the consent of management or the
Board, at the Companys expense, to the extent it deems necessary or appropriate, to
retain special independent legal, accounting or other consultants to advise the
Committee in connection with fulfilling its obligations hereunder. |
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The Committee shall have the responsibility of discussing with management and the
independent auditor any significant or material correspondence with regulators or
governmental agencies, including all examination reports received from the various
supervisory authorities, and any employee complaints or published reports that raise
material issues regarding the Companys financial statements or accounting policies and
review managements replies to such correspondence, complaints, or reports. |
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The Committee shall have the responsibility to discuss with the Companys counsel
legal matters that may have a material impact on the financial statements or the
Companys compliance policies. |
Appendix A Page 6
Approved: December 9, 2008
APPENDIX 1
to United Bancorporation of Alabama, Inc.
Audit Committee Charter
WHISTLEBLOWER POLICY
Procedures for the Submission of Complaints Regarding
Accounting, Internal Accounting Controls or Auditing Matters
The Audit Committee of the Board of Directors (the Audit Committee) of the United
Bancorporation of Alabama, Inc. (the Company) has established the following procedures for (1)
the receipt, retention and treatment of complaints regarding accounting, internal accounting
controls and auditing matters (Accounting Matters) and (2) the confidential, anonymous submission
by employees and third parties of concerns regarding questionable accounting or auditing matters.
1. The Company shall promptly forward to the Audit Committee any complaints that it receives
regarding Accounting Matters.
2. Any employee of the Company or its subsidiary, United Bank (the Bank), may submit, on a
confidential, anonymous basis if the employee so desires, any good faith concerns regarding
Accounting Matters, including, without limitation, the following:
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fraud or deliberate error in the preparation, evaluation, review or audit of
any financial statement of the Company; |
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fraud or deliberate error in the recording and maintaining of financial
records of the Company; |
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deficiencies in or noncompliance with the Companys internal accounting
controls; |
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misrepresentation or false statement to or by a senior officer or accountant
regarding a matter contained in the financial records, financial reports or audit
reports of the Company; or |
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deviation from full and fair reporting of the Companys financial condition. |
All such concerns shall be set forth in writing and forwarded in a sealed envelope to the
Chairman of the Audit Committee, in an envelope labeled with a legend such as: To be opened by the
Audit Committee only. Being submitted pursuant to the Whistleblower Policy adopted by the Audit
Committee. If an employee would like to discuss any matter with the Audit Committee, the employee
should indicate this in the submission and include a telephone number at which he or she might be
contacted if the Audit Committee deems it appropriate. If the employee would prefer an alternative
method of contact, the employee may mail a complaint as indicated above to the Companys
Whistleblower Post Office Box using the address listed below.
3. Third parties who are not employees of the Company or the Bank with concerns regarding
Accounting Matters, including those items listed above, are directed to forward their complaints to
the Companys Whistleblower Post Office Box in the same manner as described above.
Appendix 1 to Audit Committee Charter Page 1
4. Following the receipt of any complaints submitted hereunder, the Audit Committee will
determine whether the complaint actually pertains to Accounting Matters and, when possible,
acknowledge receipt of the complaint to the sender. Complaints relating to Accounting Matters will
be reviewed under Audit Committee direction and oversight by such persons, including internal audit
personnel, as the Audit Committee determines to be appropriate. To the extent requested and
maintained by the sender confidentiality of complaints will be maintained to the fullest extent
possible, consistent with the need to conduct an adequate review. All complaints that the Audit
Committee determines do not pertain to Accounting Matters will be referred to the Chairman of the
United Bank Board.
5. Prompt and appropriate corrective action with respect to complaints relating to Accounting
Matters will be taken when and as warranted in the judgment of the Audit Committee.
6. The Audit Committee may enlist committee members (of the Audit Committee and the Bank Audit
Committee), employees of the Company or the Bank and/or outside legal, accounting or other
advisors, as it deems appropriate, to conduct any investigation of complaints regarding Accounting
Matters.
7. The Company will not discharge, demote, suspend, threaten, harass or in any manner
discriminate against any Company or Bank employee in the terms and conditions of employment based
upon any lawful actions of such employee with respect to good faith reporting of complaints
regarding Accounting Matters or otherwise as specified in Section 806 of the Sarbanes-Oxley Act of
2002.
8. The Audit Committee shall retain as a part of the records of the Audit Committee any such
complaints or concerns in accordance with the Companys document retention policy.
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CONTACT INFORMATION: |
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Audit Committee Chairman |
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Post Office Box 8 |
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Atmore, Alabama 36504 |
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(251) 446-6001 |
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Whistleblower Post Office Box |
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Post Office Box 1383 |
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Atmore, Alabama 36504 |
Appendix 1 to Audit Committee Charter Page 2
UNITED BANCORPORATION OF ALABAMA, INC.
PROXY FOR ANNUAL MEETING OF STOCKHOLDERS
The undersigned stockholder of United Bancorporation of Alabama, Inc. (the Corporation),
Atmore, Alabama, hereby constitutes and appoints Michael R. Andreoli, Dale M. Ash, L. Walter Crim,
Robert R. Jones, III, William J. Justice, Richard K. Maxwell and David D. Swift and any of them,
with full power of substitution, proxies to vote the number of shares of Corporation common stock
that the undersigned is entitled to vote at the Annual Meeting of Stockholders to be held at the
corporate offices of United Bank, 200 East Nashville Avenue, Atmore, Alabama, on May 6, 2009, at
3:00 p.m., local time, or at any adjournments thereof (the Meeting), upon the proposals described
in the Proxy Statement and Notice of Annual Meeting of Stockholders, both dated April 3, 2009,
receipt of which is hereby acknowledged, in the manner specified below.
Proposal 1. Election as director to serve until the 2012 Annual Meeting of Stockholders and until
his successor is elected and qualified:
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L. Walter Crim, Leslie H. Cunningham, William J. Justice and Richard K. Maxwell |
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[ ] FOR all nominees listed (except as indicated below). |
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To withhold authority for any individual nominee, write that nominees name in the space
provided |
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[ ] VOTE WITHHELD from all nominees. |
Proposal 2. Approval of an advisory (non-binding) proposal regarding executive compensation.
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[ ] FOR
[ ] AGAINST
[ ] ABSTAIN |
In their sole discretion, the proxies are authorized to vote upon such other business as may come
properly before the Meeting or any adjournment thereof.
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[ ] AUTHORIZED [ ] AUTHORITY WITHHELD |
This Proxy, when properly executed, will be voted in the manner directed herein by the
undersigned stockholder. If no direction is made, this Proxy will be voted FOR election of the
above-named nominees as directors, FOR Proposal 2, and with discretionary authority on all other
matters that may come properly before the Meeting.
Please sign exactly as your name appears on your stock certificate and date. Where shares are
held jointly, each stockholder should sign. When signing as executor, administrator, trustee, or
guardian, please give full title as such. If a corporation, please sign in full corporate name by
president or other authorized officer. If a partnership, please sign in partnership name by
authorized person.
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Dated: , 2009 |
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Month
Day
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Signature of Stockholder |
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Signature of Other Stockholder |
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(If held jointly) |
THIS PROXY IS SOLICITED ON BEHALF OF THE CORPORATIONS BOARD OF DIRECTORS AND MAY BE REVOKED BY THE
STOCKHOLDER(S) PRIOR TO ITS EXERCISE.