Originally Posted On: https://info.instakey.com/accessintelligence/step-by-step-guide-to-implementing-interchangeable-key-core-systems-in-your-business
As a business owner or manager, you need to be picky about which employees get keys for the business. One option you might consider is implementing interchangeable key core systems, making it easier to replace the lock if a key-holding employee leaves and takes their key with them. If you’re in charge of multiple commercial properties, an interchangeable key core system can greatly protect against the number of people who have and lose keys. Security is one of your priorities as the owner of a commercial building or multiple locations, and an interchangeable key core allows you to change keys more quickly and easily.
Understanding Interchangeable Key Core Systems
What is an interchangeable key core system? Every lock has a core, where the key engages the lock and opens the door. Traditional key cores are the ones you see in your home. An interchangeable key core system allows you to change the core without replacing the entire locking system. The configuration of the interchangeable key core in the lock looks like a figure eight. After an employee leaves with a key, you simply replace the core and hand out new keys.
If you find yourself in a position where you frequently need to change locks due to loss, move-outs, or security threats, an interchangeable key core system saves you money in the long run. An interchangeable key core system makes it easy for you to change the core or have someone on your team do it for you, lowering the cost of calling in a locksmith to replace locks because of a security issue or lost key. It requires minimal training to teach a few key employees how to replace the core. This type of lock system gives you greater control over when and how the core gets replaced. It’s also convenient to quickly and easily change the core at any time of the day or night without professional help and emergency service fees.
Planning for Implementation
When planning the implementation of an interchangeable core (IC) key system, it’s crucial to start with a comprehensive assessment of your current security needs and key management processes. This involves determining which doors and access points are most critical and thus need to be integrated into the IC key system. Collaboration with a security expert can provide valuable insights into the best practices and layout designs that suit your specific environment.
It’s also essential to involve all stakeholders, including facility managers and security personnel, in the planning stage to ensure their needs and insights are incorporated. Training these individuals on the new system is vital, as is setting up a clear protocol for key issuance, return, and tracking. A thoughtful approach ensures a seamless transition to a more secure and manageable key system.
How to Implement an Interchangeable Key Core System
When you’re ready to switch to an interchangeable key core system, there’s an easy way to implement this new system within your business or facility. Here’s a look at three steps to success:
1. Training Employees on the New System
For the implementation of your new interchangeable key core system to run smoothly, you need your employees on board and ready to go. This means training them on the new system. You want them to feel comfortable with the system and what it takes to replace the core when the time comes. Your employees can make or break the new system.
2. Implementing the System in Phases
Instead of replacing all the traditional locks at one time, you want to change them over in phases. It might be that you don’t change the core system and locks until an employee or when there’s a security issue. If you own multiple locations, your phases might include changing a single location in each phase, so you aren’t trying to get new keys and employees onboard at multiple locations. Phasing in a new system gives you the time you need to show everyone the new system’s benefits. Implementing the system in phases can also make collecting old keys easier and handing out new ones to your employees.
3. Testing and Troubleshooting the New System
When introducing a new system into your business, you know that things can and do go wrong. This is the time to test the system to see if there are any areas where you can improve. Improvements can be made with feedback from employees using the new system the most. You can also troubleshoot any issues you find. Any changes you make during the troubleshooting phase can become a permanent part of your system.
Select Instakey Security Systems as Your Partner for an Interchangeable Key Core System
Instakey Security Systems wants to be your partner for your new interchangeable key core system. Our system offers many advantages. We’re always ready to answer your questions and help you determine your next steps. Contact us today to learn more.
